The regular monthly meeting of Yoe Borough Council was held on August 1, 2017 at the Yoe Borough Municipal Building, 150 N. Maple Street, Yoe, PA 17313. The meeting was called to order by Council President Samuel Snyder at 7:01 PM followed by the Pledge of Allegiance.
Council members in attendance:
Others in attendance
John Sanford, Mayor
Seth Springer, Solicitor
Steve Malesker, Engineer
Dana Shearer, Maintenance Supervisor
Ron Miller, Partnership Steering Committee
Councilman Snyder asked if everyone had an opportunity to look over the minutes from the prior meeting. Because only an electronic version of the minutes were sent out the July minutes will not be approved until the September meeting when a hard copy will be sent out.
Ron Miller, was in attendance to discuss efforts of the Fire Company Steering Committee. A PowerPoint presentation was handed out that outlined the goals of the Committee. On page 5 Mr. Miller referenced slide number 17, which outlines the DCED analysis that all four companies are solvent, no one company has a large amount of debt. Grants make up a very small part of the budget. Municipal funding and foreign fire insurance are the largest revenue sources.
The plan is that all four stations remain open at this time. And apparatus placement will remain the same at this time.
All four of the Fire Companies were given an opportunity to vote on this issue in November 2016. All four companies voted to move forward.
Municipalities are now being given the opportunity to weigh in. York Township gave a motion of support during their July meeting.
The Fire Departments are having a hard time with volunteerism, and expect that at some point the positions will all be paid. The goal is to delay the need for full time paid positions.
Councilman Noll made a motion that Borough Council of Yoe is supportive of the Fire Department continuing their study group. Councilman Howett seconded the motion. Councilman Myers abstained. All others in favor.
There were no other visitors at the August meeting.
The issue with 44 E Pennsylvania has been settled. The Borough has been reimbursed for all funds expended.
Solicitor Springer is continuing to work on issues pertaining to 197 S Main ST. Councilman Myers made a motion to go into executive session , Councilman Strausbaugh seconded the motion. All in favor.
Regular meeting reconvened at 7:45 PM. Issues concerning criminal charges were discussed.
Solicitor’s Report Continued
A copy of the Restated Intergovernmental Cooperation Agreement for the Implementation of the York County Regional Chesapeake Bay Pollutant Reduction Plan was provided to each member. This needs to be approved at the September council meeting. Several parts of the agreement were highlighted. Council will need to designate a primary voting representative, and alternate.
Councilman Noll is working with a group that is looking at the State response to DEP for Phase III. He will be working with DEP representatives.
One of Solicitor Springer’s concerns are cost or cost overruns, and what happens if municipalities pull out of the consortium. York City is a large contributor to this project, what would happen should they pull out? If there is a cost overrun, it states in the agreement, that it would be looked at and split between municipalities.
The costs are based on lineal mileage of waterways running through the municipalities. Any overruns would be based on the same formula. Any MS4 municipality that is not participating in the agreement would be responsible for coming up with their own plans. Enforcement only applies to municipalities that have a federal permit. Municipalities that do not have any type of MS4, are not obligated to do anything for the Chesapeake Bay. The state is looking at making the farming community more responsible, or consider the entire county an MS4. Discussion continued.
Councilman Snyder asked if dredging the dam would be considered for funding under the consortium. The answer is no. You are responsible for your preexisting obligations. Maintenance falls on the municipality, even for new projects. Discussion continued.
Councilman Noll made a motion that Solicitor Springer draft an ordinance to advertise for the next meeting the amended and restated intergovernmental cooperation agreement for the implementation of the York County Regional Chesapeake Bay Pollution Reduction Plan. Seconded by Councilman Myers, all in favor. Motion Carried.
Paving of Broad ST has been completed. Application for payment has been received. The actual work came in about $8000 dollars under the contracted amount, including the additional work that had been approved. Councilman Howett made a motion to pay York Excavating, in the amount of $116,686.75. Seconded by Councilman Noll. All in favor. Motion carried.
Councilman Howett made a motion to sign the notice of completion. This is required by PENNDOT, and sets a one year warranty on the work. Councilman Strausbaugh seconded the motion. All in favor, motion carried.
There was discussion regarding what other roads will need work done. Councilman Myers would like to get together with Councilman Noll and Mr. Shearer , and Mr. Malesker to compile a list. This information can be added to C.S. Datum as well.
The MS4 report has been submitted to DEP. The next stormwater meeting will be held in September.
Councilman Noll made a motion for C.S. Davidson to put a Notice of Intent together for the next MS4 permit cycle, and that they pay the $500 fee on behalf of the Borough, which will be reimbursed during the next billing cycle. Seconded by Councilman Harper. All in favor, motion carried. Mr. Shearer will put something up at the Fire department for the upcoming meeting, and Councilman Myers will put something on the window at the Borough Office.
There was a sewage back up on 158 S Main St. Lime was spread, pictures were also taken. The homeowner was contacted so they could get in touch with a plumber. DEP will need to be notified.
Mr. Shearer posted the DCNR sign. The sign had actually been posted at the basketball court, we are in compliance.
Mr. Shearer got prices for a new camera system at the park from Klepper’s. One of the camera’s at the park is out, while Klepper’s could replace the camera, due to the age of the system they recommended that we replace the entire system. Councilman Noll feels that the price for a new system is a good one. Councilman Snyder would like us to hold off until closer to the budget meeting.
The AED will also need to be replaced at some point as our device is no longer supported. We can possibly replace the battery. Discussion continued. Councilman Snyder would like us to hold off until closer to the budget meeting.
At this point we are going to hold off on getting new cameras until the budget meeting, and look at purchasing a battery in the meantime for the AED.
Zoning Officer’s Report
There have been a lot of letters sent out, and an issue with an expired vehicle. She has also been working on the issue with the boat, but it is ongoing.
Quarterly and organizational update meetings are coming up in the next few months.
Monthly report was provided. There were no citations issued from the Broad Street traffic enforcement detail, the top speed recorded during any of the details did not exceed 29 miles per hour. Foot patrols will be conducted in the Borough Park. There was a theft of a gun out of an unlocked vehicle, Mayor Sanford encouraged everyone to lock their vehicles when unattended.
Diana will be back to work by the end of the month.
There is no unfinished business at this time.
The storm culvert by Mayor Sanford’s house is getting worse.
Payment of Bills
There is no bill list this month. Secretary Dvorak has been paying bills as they come in, and Councilman Snyder has been paying them accordingly. Councilman Howett made a motion to pay the bills, seconded by Councilman Noll. All in favor, motion carried.
Councilman Bankoske made a motion to adjourn the meeting at 9:17PM. Councilman Snyder seconded the motion. All in favor.