The regular meeting of Yoe Borough Council was held on December 1, 2015 at the Yoe Borough Municipal Building, 150 N. Maple Street, Yoe, PA. The meeting was called to order at 7:01PM by Council President Sam Snyder followed by the Pledge of Allegiance.
Council members in attendance:
Others in attendance:
Dana Shearer, Maintenance
Steve Malesker, Engineer
Peter Haldermann, Sitting in for Solicitor Rausch
A motion was made by Councilman Howett to accept the meeting minutes of November 10.2015. The motion was seconded by Councilman Myers. In favor: Councilman Strausbaugh, Councilman Harper,Councilman Bankoske. Abstaining: Councilman Snyder
Councilman Snyder said let the record reflect there are no visitors here tonight.
Attorney Haldermann said the 2015-05 Ordinance was advertised by the secretary. A signature page of the ordinance is needed for the ordinance and the mayor needs to sign it. It will need to be sent. Tonight is my last night, it was nice being here. You were my first municipal client, a good opportunity.
Attorney Haldermann took a copy of the FEMA ordinance to the law library.
Councilman Snyder said the preliminary budget was advertised for adoption. A motion was made by Councilman Strausbaugh to accept the 2016 Budget. The motion was seconded by Councilman Harper. All in favor. Councilman Snyder said budget is approved.
Adoption of Ordinance 2015-05
Councilman Snyder said that brings us to Ordinance 2015-05, which is the ordinance fixing the millage rate for 2016. That was duly advertised as well. Whereas the Borough of Yoe, in accordance with the provisions of the Pennsylvania Borough Code, Title 8 Act 37 may enact certain taxes and special levy taxes and establish millage rates therefore. Section 1, general millage rate for general revenue purposes shall be 3. 455 mills, millage rate for annual fire tax .452 mills and the millage rate for annual emergency services is .500 mills. Section II, the funds generated from the annual fire protection tax and the annual emergency services shall be considered special levy taxes. Section III, the effective date is January 1, 2016. Any comments or concerns? A motion to ordain Ordinance 2015-05 was made by Councilman Howett. The motion was seconded by Councilman Myers. All in favor. Councilman Snyder said so be it ordained. This will be left here for signature of the mayor.
Councilman Snyder said did everyone have an opportunity to look over the proposed meetings for next year. The annual MS 4 public hearing is part of the advertisement. There won’t be change for November, that predates the election. I remind everyone that with reorganization is the first Monday of the reorganizing year. A motion was made by Councilman Myers to accept and advertise the 2016 Meeting Dates. The motion was seconded by Councilman Strausbaugh. All in favor. Councilman Snyder said meetings all set for next year.
Councilman Snyder asked everyone have an opportunity to look over the two contracts for the animal enforcement. I like Allegiant, their contract is more complete. Seth wanted to check with York Township to see if they have any issues. The hold harmless is built into the agreement. The firearm permit is in the agreement. She made note, that we would need a copy of the certificate of insurance and of the firearm permits. Councilman Harper said Seth wanted the council to review for comparison. Discussion continued. A motion to accept Allegiant Care for 2016 for Yoe Borough by Councilman Harper. The motion was seconded by Councilman Strausbaugh. All in favor. Councilman Snyder said motion carried.
Councilman Snyder said we need to approve the contract with the SPCA. The drop off point for Allegiant. That contract has not changed. A motion to accept the SPCA contract for 2016 by Councilman Harper. The motion was seconded by Councilman Bankoske. All in favor. Councilman Snyder said motion carried.
Mr. Malesker said I have basin inspection is done. I forwarded the things that John needs to sign, for all those notices that are posted. He usually goes and checks them all and signs the pages. The report needs to be in by the end of the month. I just sent it today. He needs to check the boxes and sign.
Mr. Malesker said you and Seth are still working on the building and zoning ordinance listing.
Mr. Malesker asked if they mind if I am a little bit late. I have three meetings. Councilman Snyder said don’t forget the new year my job is done. When you get the new rates please leave me know,I have some resolutions do. Mr. Malesker are you still thinking of using C. S. Davidson at all, the website. Councilman Myers said I would like to, to set it up we would need an I Pad. The main user would be Dana. Mr. Malesker said its used in Dallastown for the rental inspection, it has streamlined the whole process. Discussion continued. Councilman Myers said we didn’t get billed, we didn’t pay for anything. We voted to use money to budget, as long as we didn’t start it or use it, we didn’t get billed. Councilman Malekser said its $2400.00 prorated. Councilman Snyder said we are interested, when we actually start it, it depends on when the actual training is set up. Councilman Myers said I use it on my computer at work, its sweet. If you have time, come into the office. Mr. Malesker was have 27 or 28 municipalties using it. There is a MS 4 layer. We keep adding on, if you have a need, let us know. Discussion continued. Councilman Snyder said it’s a matter of transistion. MR. Malesker said we are going to complete the perimeter survey, the parcels will be in there with the final survey with the true boundaries. Councilman Myers said lets set up a meeting after the first of next year.
Councilman Snyder said we had an updated outstanding sewer invoice report.
Mr. Malesker said did Cottrell follow up on the notices from the conservation district? Mr. Shearer said I did not see any follow up report. That was in November. Mr. Malesker said they told him to stop. Mr. Shearer said it doesn’t look like he has done anything else. He put up jersey barriers for walls. The conservation district is the enforcers.
Mr. Shearer asked if there is anything major on the basin report? Mr. Malesker said same basic things, nothing new. There is seepage thru the pipes, that might be something that you may do some work on. The rip rap around the end walls, some erosion. Mr. Shearer said the intake of those pipes. Mr. Malesker said yes. The seepage inside the actual pipes themselves, then the joint material on the spillways. Mr. Shearer said Sam has the originals of prices, for repair work, to the intake boxes where the mirrors are and breaks on both pipes at the outfall of both dams. The intake of that outfall and the piping that carries that into the next basin. Essentially what we are going to do is by pass pump to get those pipes are dry as possible, there is some repairs where the pipes and boxes connect, we’l l have to pump grout into those holes. We have prices from Yoe Industrial Services and from Keystruct. The price from Yoe Industrial Services is $7670.00, the price from Keystruct was $9800.00. One had shorter mobilization which may be in our favor. Mr. Shearer said not sure what we will see in the bottom of the pipes. Hopefully there won’t be anything to be add that we already noted. This was from notes from last years basin inspection. This will be a 50/25/25 split. We maybe able to get this in this year. Discussion continued. A motion to accept the quote from Yoe Industrial Services for the price of $7670.00 by Councilman Howett. The motion was seconded by Councilman Strausbaugh. All in favor.
Councilman Myers said on W. Broad Street, with the water line repair, when are we going to pave next year or the following year? Mr.Malesker said Dallastown is going to replace the water lines next year. So we’re starting the engineering now. They’ll do a patch, then you pave it the following year. Unless you wanted to add a separate document for next year. You were thinking of settlement with the patch and pave the following year. Councilman Myers asked the sewer authority has been notified? Mr. Malesker said I can look into it. Mr. Shearer said Iam not sure they have been made aware. They should meet in December. Councilman Myers said I just wanted to make sure they are aware. Mr. Shearer said I’ll contact Mark Clark tomorrow. Councilman Myers asked if there are any storm drains to be added?Mr. Shearer said at Poplar Street and Broad Street, replace both inlets with new, pipe that interconnects them, to be placed. The pipe coming down Cherry Alley and Station Alley, they stay in place. Discussion continued. Councilman Snyder said we can probably do those boxes next year with our stormwater infrastructure. Councilman Myers said put that on your list. Discussion continued. Councilman Snyder said when the contracts are given for water, check to see if they could do the outlets also. Mr. Malesker said Kinsley has gotten the last ones. Councilman Snyder said other funds from stormwater fund is the project that Jake is working on. Mr. Malesker said I think the first cost estimate was overlay, I think you need to consider base repair. The water authority will bring it up to 25 millimeter. A lot of your base repairs are along the curb. Mr. Shearer asked can we have a brain storm, to get estimates for materials. Mr. Malesker said they will send out letters, if you have a galvanized pipe, the property owner will have to replace it. Discussion continued. Councilman Myers said I’ll set up a meeting and we’ll walk the street. Discussion continued.
Mr.Malesker said Mayor Sanford sent an email, he’ll have those forms by the end of the week.
Zoning Officer’s Report
Councilman Snyder said let the record reflect there was no report.
Mr. Shearer reported we got the loan load of salt back to PENN DOT. I ordered two loads of salt for the borough.
Mr. Shearer reported that I have the spreader ready to go.
Mr. Shearer said we did the concrete repair price estimates.
Mr. Shearer said the fire hydrant, said the water authority wouldn’t like it to be done in the cold of winter. Fitz and Smith is to do the work. I may have to delay until spring.
Mr. Shearer said the LED upgrade, I did get a call back from Kathy Seilhammer. We have 46 of our 47 lights that will be eligible in December of 2016. Those will be eligible for upgrade. The 47th will be eligible for now. I believe it’s the one at the traffic light intersection. 42 of the 46 are overhead, the other four are post mounted lights, in front of the Walnut Street apartments. Going to have a meeting with her, January 13th at 1PM here. They are going to come here to look at some information, we can get a new contract to sign. We need to decide on the coverages for LED lights. If we need to add lights, that defeats the purpose of saving money. Discussion continued.
Councilman Snyder said let the record reflect there is no EMA report.
Councilman Snyder said the record reflect his report was submitted and it stands for itself.
Our secretary is doing fine on road to recovery and wish her well.
Councilman Snyder said you’re going to take care of the unfinished business with Jake Romig.
Councilman Snyder said Dana went over that with the LED lights.
Councilman Snyder said there is a resignation/retirement of the Police Chief which helps with our budget because the price remains the same as in 2015.
Payment of Bills
Councilman Snyder asked if everyone had an opportunity to look over the bill list. Two additional bills: MCI of $26.95 and Met Ed $792.21. A motion was made by Councilman Howett to pay the bills as listed with the additional bills. The motion was seconded by Councilman Strausbaugh. All in favor.
Councilman Snyder said it’s been a pleasure to work with everyone and hopes everyone has a nice holiday. See everyone Monday January 4th.
A motion was made by Councilman Bankoske to adjourn the meeting at 8:27PM. The motion was seconded by Councilman Snyder. All in favor.