The regular monthly meeting of Yoe Borough Council was held on December 3, 2013 at the Yoe Borough Municipal Building, 150 N. Maple Street, Yoe, PA. The meeting was called to order at 7:11PM by Vice President of Council Seth Noll followed by the Pledge of Allegiance.
Council members in attendance:
George Howett(arriving at 7:10PM)
Regan Strausbaugh(arriving at 7:49PM)
Wendy Coble Tyson(arriving at 7:50PM)
Others in attendance:
Sandy Sterner, Secretary-Treasurer
Dana Shearer, Maintenance
John Sanford, Mayor
Seth Springer, sitting in for Borough Solicitor Charles Rausch
Steve Malesker, Engineer
Debra Hatley, York Township Recreation Director
Councilman Allar said there are corrections to Page 6 under Solicitor’s Report. Where she serves on the committee, the she is Cynthia Dailey. She serves on the committee that votes for the legislation should say she serves on the committee that wrote the legislation. She rattles off four things should read she rattles off four legal pathways. A motion was made to accept the minutes of November 12, 2013 with the corrections by Councilman Myers. The motion was seconded by Councilman Allar. All in favor. Councilman Noll said so moved.
Councilman Noll said we have a visitor. I am Debra Hatley, I am the recreation director for York Township. Councilman Noll said she is hear this evening to talk to us, and we have to make some decisions on the rail trail. We want to have our engineer and solicitor hear to hear the discussion anyways so, if everyone is okay with that, we go into the topic then the solicitor’s report. Basically to bring everyone up to speed, some things have happened over the last month. As you know we were working as a tri community group, York Township, Red Lion Borough and Yoe Borough on work with the rail trail MA & PA and looking at the next phase of it, the planning stage. $40,000.00 at that point had been given by the county commissioners to do a rail trail study which then would turn into construction documents. As of the last meeting, the $40,000.00 was not quite enough for the entire endeavor and we did as much as we could with Yoe Borough and we were given a contract of roughly $17,000.00 you all saw that at the last meeting from Buchart Horn to go ahead to look at our portion of the trail. Since that time period, it was suggested that one of the ways to get money was to go back to the county commissioners and ask them if there were additional funds available through the Marcellus Shale money which is where the original $40,000.00 came from to fund the portions for Yoe through Buchart Horn. In the intervening month, couple things have happened, I’m not sure if everyone knows this. The way that the county was asked, they decided that the three municipalities are not working together the way that they would like them so at this point. An email came out yesterday late, from Chuck Noll and he has pulled the entire funding for everybody, that includes, Red Lion, Yoe and York Township. So there is no funding at this moment. So where does that leave us? We have to make some decisions on what we want to do. My opinion on the whole thing, and this is my opinion, is that we have talked for a long time about getting the rail trail authority involved in this. What does that mean? The rail trail authority would come in they would help us do the planning and help us find grants to look for construction dollars and other things to construct the trail, if they so choose our project. And they have indicated through some preliminary discussions that we had, that they are interested in hearing more about our project. That doesn’t mean, they’re going to do anything, that they are interested. That being said, from what we talked about at the council table, was a preferred path at that time, it may make some of things that we were looking at with Buchart Horn at this point somewhat redundant. My opinion is that with where things are now. Red Lion has obligated themselves, with what the county commissioners had promised the $40,000.00, they have signed a contract with Buchart Horn and basically obligated to the $40,000.00 to pay. Because of the position that we are in, and the planning we need to do, my recommendation is as a council we would first of all, seek out of from the rail trail authority and secondly because of the nature of what they do, we allow them to work on the study and the other things for us. If they so choose our project, we would potentially write a letter, and I would do this, and make contact with Chuck Noll that we would relinquish our claim to the $40,000.00 so that Red Lion and York Township who have a signed contract would be able to fulfill that obligation. And again because of the redundancy of what we will be seeking. That is where we are to date. I’ll open up for discussion. I know there was a meeting with Buchart Horn. And Debra do you want to say anything additional from the township. Ms. Hatley said I don’t think I was at the meeting, I think Tom had a meeting with Karla within the lat week. We are bamboozled with what has happened in all honesty. I don’t know if what’s happened can be fixed. The project was to come out to an existing point which was in Red Lion at the park area where the old incinerator and come down the road. We had gotten a quote for the project. It came down when everyone put their expectations in the pot, only so much could be filled. And what we had hoped to, and obviously everyone agreed with it. We hoped to do and most would agree with the pot of money, we would try to get something accomplished. The $40,000.00 among the three municipalities wouldn’t had gotten a full staff done at one time. I am not sure what was said to the commissioners, they decided to pull all of the funding. Red Lion is obligated. They were working Gichner property, they already had the contact at Gichner. During the discussions with Tom and Regan, we all agreed that if we can’t get Gichner and get that done, that was big piece of the connection, then there is no point of doing it. Through the discussions, Red Lion was able to Gichner on board, somewhat problem some considering with the change of management that they had. With that they were able to get it to Locust Road, and then that was a far as the money went. Buchart Horn made up separate contracts. I’ll be honest at one time, the contract for Yoe and York Township was together. I ask them to separate those because unfortunately I felt there were some non agreement about where you all wanted the trail to go. We would be told one thing, then we would hear another. I asked for a separate contract and that’s why you were given a separate contract. That’s pretty much as it was. Talking with Seth, we understand every municipality has their own priority. Our hope was to go as far as we could as the first phase and continue working together for the next phase, after you have made more concrete decisions. It didn’t work out there way. Honestly, Red Lion’s money has been taken. What happens, I am not sure what the township is going to do yet. A lot of it depends on what Yoe does, and what the commissioners does, to get them to change their minds. If that doesn’t happen, then the money we had obligated to take it to Locust Road isn’t there.
Councilman Noll said correct me if I’m wrong, part of you stopping by tonight is so we can talk about this obviously. York Township has interest on what we are going to do, because ultimately if we decide to connect where they are looking at spending money to put a trail through to the back side of Yoe is a zero population center for the township so if there is no connector, nothing beyond Yoe it doesn’t make sense for them to go much further with the project. Swamp land is only so much fun to go visit. Ms. Hatley said if we go to Locust, I was talking to our manager about it today. We try to look at is as, Carriage Crossing and Equine Meadows, looking at trail to serve those people and get to Red Lion. Options there. That is where we are. Unfortunately a lot is going to ride on you decide tonight and what the commissioners do. Relook at the project. Councilman Allar said I think I know how this all started. Back at the committee meeting that I was not aware that there were two contracts. One for Red Lion for $40,000.00. I said something like what should Yoe do? Dianne said we will go to the commissioners and ask for more money. The commissioners, their first idea was we take it away from Red Lion. I said no I don’t want to do that we have to work with Red Lion. They said all can redistribute the money, we approved it on a certain basis. The only thing that we see, that we can do, is to nullify and each municipality will come in and make a request for what they need. Its not a bad idea, and I have been told there is money available, sooner than later, 2014. Councilman Allar said for those who do not have a copy, this is from the county, Chuck Noll. This email is notification that the York County Board of Commissioners has withdrawn the $40,000.00 Marcellus Shale Grant previously awarded to Red Lion Borough, York Township, Yoe Borough and Dallastown Borough for the multi-municipal park project approved in March of 2013. Due to the changing conditions and restructuring of the project, the York County Board of Commissioners has determined it would be in the best interest of all parties for each municipality to represent themselves individually and make application for grant funds for their specific municipal project. Now we are debating something that has already been decided and the course of action has already been laid out. The county has the authority to do that. We’re debating on waiving the $40,000.00 which doesn’t exist. Councilman Noll said it still exists, it’s a matter of how its distributed. Councilman Allar said no it doesn’t, you can’t do anything with the grant because it doesn’t exist. The money is there, they are saying the way to get the money back is for the municipality, to go in officially. Ask for whatever you feel you need. How this all started is, we were all going to try to get to a certain point, where we could go forward with a construction grant, DCNR, CDBG, whatever. I think you and Dianne are working on a TAP grant. The grant you had mentioned at a committee meeting. Ms. Hatley said it’s a TAP grant. Possibly Yoe could have been involved in. Councilman Allar said no one ever told us. Ms. Hatley said Seth was at the meeting about the TAP, he know about the TAP. Councilman Allar said it never came up at a council meeting. Ms. Hatley said the meeting was probably after you all had, this is probably the first meeting you all had since you had that meeting. Councilman Allar said I never knew you had, had another meeting. Councilman Noll said they asked us if we are interested, we are not in a position to go for a TAP grant, because you need construction documents to get a TAP grant. TAP can not be used for any planning phases, they want shovel in the ground projects. Councilman Allar said no one has construction documents. Ms. Hatley said that was what the contract was for with Buchart Horn and for those that had their agreement was done. They are unclear on monies, they do want shovel ready projects. The money that the commissioners were going to give to Red Lion and the money that the township was putting in, was going to pay for those projects. And the TAP money was going to help with construction.
Councilman Noll said and also with the short deadline, the TAP is due tomorrow. Ms. Hatley said correct. Councilman Allar said so you are applying for the TAP, that requires those documents to be developed later. Councilman Noll said we’re not. Councilman Allar repeated we’re not. Ms. Hatley said we can do that, the way the application is set up, they’re okay with that. Councilman Allar said we’re not going to be part of that. Ms. Hatley said the construction documents that Red Lion was going to have done was going to be paid for with that $40,000.00. Now, nullified because of communications. Councilman Allar said not really. By sending it back, there is still county money uncommitted, all they’re saying, that each municipality come back and ask for what they need. That’s all that Red Lion has to do, apply again and then get the $40,000.00 back. Ms. Hatley said and we will do that. Councilman Allar said it allows time to get what we need. We have been shut out of this thing. The commissioners and Chuck Noll are very clear, I can’t ask for money from the county because they gave me money through the original $40,000.00. The only way I can get the money, is for them to pull it back and then each municipality go after it again. Ms. Hatley said you are correct on that. And I’d like to say I objected that you were shut out. You have been to every meeting we had, except for maybe one or two, you have been at the meetings. Unfortunately what wasn’t clear, with trail development sometimes you have to take the money and have and get something done. This section would have taken it up to Yoe’s border and helped build up for them getting it through Yoe. But unfortunately, in our meetings, we have to back track on issues that have already been addressed. So, we understand about the grant, we know what we have to do. I’m hear to find out what Yoe must do, it will have an impact on our decision.
Councilman Allar said when I said shut out, when I go to a meeting, there are two contracts there, and money is committed on one of them. There was no other meeting before that, to explain what we were going to do with the $40,000.00. Suddenly there were two contracts, before you get to the contracts you are going to have to tell the consultant what you are going to do. Somewhere along the way there was steps that was missed. Ms. Hatley said no. Councilman Allar said there was no discussion that Yoe was involved with what to do with the plans. Ms. Hatley said when Lori came down from DCNR and we walked the section of the Yoe trail out here, that you were indicating as an opinion to have that trail section. I’m sorry but this is a subject that gets me a little hyper. Our meetings can sometimes be very difficult because of change of opinions at our meetings are different than the board here. And this about the whole alley way versus the property. At that meeting when we walked that trail, Lori said that each municipality should put together their recommendations on what they want on that contract, that was done with what Yoe submitted. How can you say that Yoe did not get in there. She took those expectations for each municipality and gave you a contract based on what you were hoping to get from it, that is what she gave you.
Councilman Myers asked, you said there were two contracts at the meeting, what was the second contract. Ms. Hatley said one was for Yoe and York Township and one was for Red Lion. Councilman Allar said Lori sent us all the email, in the email there was a recap of what happened at the trail head here at Yoe. It said put together your requirements and then have a meeting together on how those requirements fit together for one contract. If at that point, we find out we don’t have enough money okay, we will deal with that. There was no meeting to consolidate those requirements. Ms. Hatley said when they gave us back the contract from the list of expectations, it was clear that the $40,000.00 wasn’t get us all the way through Yoe. Councilman Noll said I think. Councilman Myers said my question on that $40,000.00, the engineering company Buchart Horn, when they were here, they knew what the application was, and they offer you $40,000.00 proposal was. Didn’t you guys or ask, if they were to propose something the whole way through Yoe Borough and York Township, how come their contract was written for $40,000.00? That doesn’t make sense. Ms. Hatley said we agreed that Gichner part was key to the trail. We were trying to get money, try to get the money to get to Gichner and unfortunately that took all the money. Councilman Myers asked why did it take all the money, the $40,000.00 to get to Gichners. Ms. Hatley said for the construction plans. Councilman Noll said part of the biggest problem, this comes from the meeting that we had whenever from the state came down. We never went into this properly, we had a gentlemen’s agreement, handshake on a lot of this stuff. Why we all conceptually knew what we wanted, nobody really all the final things down on paper,after the meetings, one of the biggest lessons was, we should have done a MOU to set all the expectations out before we ever started, instead of putting that type of documentation together after, once everyone’s true needs were known, not enough money,to cover everything that was desired from all three parties. Councilman Allar said we mentioned a MOU but it never happened. Councilman Myers said I agree with what you are saying. Councilman Allar said going back, with a meeting that you were at Seth, we said lets go forward with the authority. The last committee meeting, you mentioned that Yoe Borough should go ahead and try to contact the authority. I brought that up at the council meeting, Councilman Myers has already done that. I think we are all in the agreement, the authority is the number one way to go, what does York Township think? Ms. Hatley said what I’m hearing that is the authority for Yoe Borough, that is your plan. We are not talking about the authority. The way that the commissioners and I are discussing it, is that the plan is for the authority to help Yoe Borough with their part. Councilman Allar said absolutely not. Councilman Myers said I don’t think the authority will take it on, if its not all three of the municipalities in agreement.
Councilman Allar asked is that what you presented at the board meeting? Ms. Hatley said you didn’t let me know whatever meeting you had with the commissioners, you didn’t let me know when that was. Councilman Allar said I didn’t have a meeting with the commissioners. Ms. Hatley said somebodydid. Councilman Allar said not me. Ms. Hatley said somebody had a meeting with the commissioners, I asked that I or Dianne, were present when there was a discussion about this money. So that was very clear, that one of us wanted to be there. Councilman Noll said you talked to the commissioners? Councilman Allar said I talked and I didn’t talk to the commissioners, I mainly talked to Chuck Noll. I certainly didn’t talk to all the commissioners in one room. I talked to one commissioners. Ms. Hatley said you talk to Chuck Noll you are talking to the commissioners. The secretary said Chuck Noll sent the email on behalf of the commissioners. Councilman Allar said they contacted me, they contacted you, they contacted Dianne and Connie. We sent the email in asking for the money for Yoe, they wanted to know to why Yoe was doing this, when they already agreed. They were making contact to me, I was the point of contact. Ms. Hatley said they contacted all of us, that’s right but the point it someone went had a communication with them, irregardless. This is what happens at our meetings every time. Two municipalities that work on this trail project, Red Lion and York Township are fine with moving forward. We feel we have the resources in terms of the staff to do whatever it is to get it done. We were told that the authority did not want to take on the project, and the authority can not take on the project without approval of the commissioners. But regardless, that has been our position all the long. Each time we have a meeting about the trail, we always get bogged down, on trying to bring the authority or trying to move forward. This conversation that we are having at this meeting, is the same conversation that since one. We have never been able to get past it and this is why I wanted a separate contract for Yoe, that does not have my financing. This is why I need to know the path you all are going to take so I know where to put the money that I have allocated for this project. Councilman Allar said let me go back to the question I asked you a minute ago, first of all we are not talking authority, we are talking the Heritage Rail Trail Authority. And I’m talking about all the municipalities, Red Lion, Dallastown, York Township and Yoe Borough that the MA & PA Greenway as an unit. We are in agreement here, that is the way we would like to see it go, what is York Township’s position on it? Ms. Hatley said the position has been all along that we’re going along fine, we are tired of having the same session of every meeting that we have. Councilman Noll said to put a cap on this, so we can move forward. Councilman Allar said if you send a letter. Ms. Hatley said I’ll sign a letter if my commissioners tell me to do. Councilman Allar said do you support that commitment. Ms. Hatley said no, probably not. I don’t know.
Councilman Noll said at this point, as Yoe Borough, my suggestion is, and if someone will put it in motion form, I think for us, we know we do not have the finances right now to do this, we would still have to find the money and I’m not sure if the commissioners is the place to do that. But we have to consider is, by us going, are we going to destroy a project that another municipality has, and as obligated funds rightly or wrongly, they are co municipalities, and I would like to work with them further in the future. And the types of things that happen, like this, and some others that we are going to talk about tonight, make us look very poor in the eyes of other municipalities. Some of you say, that is not a big deal, we don’t care about that, I do. Let’s face it , we are very small municipality and we need the help of those around us. Councilman Allar said I repeat the money is there, all we have to do, is go individually, read this memo. Councilman Noll said there is only $40,000.00. Councilman Allar said hey, oh by the way we don’t have any money so its going to be a waste of time. Councilman Noll said if there is only $40,000.00 if we did out of the well, we have taken it away from the other municipality. Councilman Allar said they go and ask for the $40,000.00 again. Your course of action and all of us here, going to the Heritage Rail Trail Authority is good. We have to have a separate game plan that each of us gets money from the county again, we are working with the same consultant and we follow our bullets that are in the contract. The Heritage Rail Trail Authority can evaluate if they want to take us on. There is no way we can lose, if you ask the county, they say they don’t have the money, we’re not going to get it anyways. There is no down side.
Councilman Noll said the down side is that we don’t have the money to do this. In my opinion is if we don’t go with the rail trail authority, if they choose not to help us. My opinion is this project is dead. We can not go. Councilman Allar said we have the money. Councilman Noll said I’m tired of seeing us sit at this council table and argue about every project that we do. Its time that we cut our loses on this stuff. Councilman Myers said the money is probably there. Councilman Allar said we have to go and ask for it. Ms. Hatley said the problem of not having Yoe included in this, I’m sorry for being so blunt, there is not a consensus on where your project is going to go through your municipality. Councilman Allar said that is going to be decided by Buchart Horn, they are going to give recommendations. Ms. Hatley said but everyone else is beyond that. Councilman Allar said once they complete this. Ms. Hatley said why does Buchart Horn have to make a recommendation, if your borough. Councilman Allar said one of the bullets is an alternative, that is what the council said. What is to say alternative is in there? Ms. Hatley said I also have a concern about where the trail head is. Councilman Allar said that is one of the things that they plan to do. Ms. Hatley said where its currently located, its not going to be anything more than a public parking area. So that is my concern. Councilman Allar said we can go in any direction, but the main concern is the money. The money is there, the county is saying the money is there. You have to ask for it. We can get our contract signed, and have the same common denominator and get working on it. And catch up with Red Lion. Councilman Noll said I’m at the point where I am ready to walk away from this project. Simply because, we can not agree on anything, and its another project where we are going to spend a lot of legal resources that we don’t have,a lot of engineering resources that we don’t have. Councilman Allar said we take a vote. A motion was made by Councilman Allar that we follow the direction of the county commissioners to go in and request the amount of money roughly $15,000.00, they will say yes or say no. Make it official. What can we do if they say no? We don’t have it any way and the same way with Red Lion. They are opening up to everyone that is interested, to come in and ask for it. Councilman Myers asked who said from Red Lion was going to ask for it, was it Dianne? Ms. Hatley said Dianne. Councilman Allar said you can go in and ask too. Ms. Hatley said no. We have our own funds. Councilman Allar said it’s not the big of a deal. Another $15,000.00. Councilman Noll said we have a motion on the floor, anyone want to second. Councilman Myers said I have a question, why did say if we go for our money, and Dianne goes for her money, are you saying? Ms. Hatley said we are going to come back to the same thing, with the rail trail authority overtaking the project, because my concern is when you get a grant from the commissioners, I think Seth is trying to say this. It’s a reimburseable grant, you have to the money up front to do this. So Dianne is going to be fronting the money for everybody, she was going to take on all the paperwork. That relieves Yoe of any responsibility, with staff and resources to do that. You all have to understand that doing this way, you all are going to manage your own grant. Councilman Allar said I go back to the last meeting, when you said what is Yoe Borough going to do, Yoe is going forward to ask the commissioners for the money. Ms. Hatley said the all the things that Dianne was going to do , are going to be the responsibility of Yoe. And the money that Dianne was going to front from the $40,000.00, there is no money, no $15,000.00 for Yoe. Councilman Myers said there wasn’t going to be any to front because? Ms. Hatley said there wasn’t going to go that far, you are right. The project was going to go to a certain point and then get it done, then move on to the next project. Councilman Myers said I do agree with that. Ms. Hatley said my question is, why is so important that Yoe gets it done right now? Councilman Allar said because you are going to work on your part, Dianne is going to the commissioners to get the $40,000.00 so we have two of the three pieces moving forward and Yoe is doing nothing. Ms. Hatley said you may be doing nothing right now, but by waiting have the backing of Red Lion and York Township, moving forward to help you with the project in Yoe, helping you with research to get money to pay for it, and now that is gone. Why do you need it right now Tom? Councilman Allar said I’ll tell you why, Karla said with Red Lion and York Township moving forward, we would have no project, we would have nothing.
Councilman Noll said we have a motion on the floor. Councilman Myers said I want to second it, but I do what to make sure that the $40,000.00 is going to Red Lion. Ms. Hatley said there is no way to do that, the money has been pulled, there is no money there. Councilman Noll said as far as we know, we are grabbing for the same $40,000.00. Councilman Allar said there is more than $40,000.00, I have reason to believe that we all can get our money. Don’t make a big deal out of it, we are going to lose something here that is already a good thing. Ms. Hatley said if you all would get the money, you all can’t decide as a council on what you want to do. Because we can’t have the council pull us back. And that is our concern. Councilman Allar said Karla said that all of these can be done. Ms. Hatley said they can be done if you all agree upon them. Councilman Myers said we can agree on stuff down here, we can do that, okay you are acting like, now you are angering me. Ms. Hatley said this is where I see at the meetings at the trail, I am not trying to do that, that is my concern. Councilman Allar said I brought up the authority because that is what my council said is the way to go. Councilman Myers said whatever we have to do to get Red Lion their $40,000.00 lets do it. Second thing, I can honestly feel is the Heritage Rail Trail Authority can do a better job than you can do. Ms. Hatley said they told us, they didn’t want to take on the project. They are telling you one thing and they are telling us one thing, I don’t know what to believe. Councilman Myers said I agree with that. But I think we should get them to do it, but they are saying the same thing, behind the scenes, we want all three municipalities together. Ms. Hatley said they aren’t telling us all the same thing then. Councilman Allar said we have two contracts, that is where we are at, and I’m saying they can be funded. When they are done in two or three months, the committee gets back together again and talks about other grants by that time the TAP may be in, maybe that is going to help Red Lion and Dallastown. We have to have a project, the only way is to get it is to have a project. . Councilman Myers said we do have to have a start and stop point, the whole thing doesn’t get built at one time. Councilman Allar said absolutely. Councilman Myers said that’s just how it works. Councilman Allar asked don’t you think if we can do a study and present that to the authority that they would be more likely see what they are taking on. Make an educated decision. Councilman Noll said we already have a study. Councilman Allar said but this is a pilot. Councilman Myers said they are going to have a construction drawing that is what they are going to have. Councilman Allar said it is more information than what we have now. Councilman Noll said this is my fear, we do this all the time, we’re going to make another plan that we won’t be able to agree on, we won’t be able to execute, we don’t have the money to do it. We have major infrastructure problems, stormwater problems, paving problems and we’re worried about this. Councilman Allar said we’re going to be going after the money anyways, the thing about it, doesn’t have anything to do with these other problems. Councilman Noll said I am just looking at what we need to prioritize for the borough. I am scared for this borough and our budgetary position. Councilman Myers said you aren’t paying anything, and having any bills for that. It isn’t going to affect you either way. Ms. Hatley said you have to pay for the work to be done first then you get reimbursed. Councilman Myers said you are not looking at the whole picture, I have seen trails get built and no money out the of municipality. If you don’t want the trail just say, you don’t want the trail. We would like to have a trail. Councilman Allar said its like the Growing Greener, we would pay the invoice and the contractor, and send the invoice to the county and they would reimburse us. Councilman Myers asked what do you want us to do to get Red Lion covered? What do you want? Ms. Hatley said I don’t think there is anything that you all can do to get Red Lion covered in all honesty. The first directive was all we needed was a letter from all the municipalities involved saying they understood how the money was to be allocated and that would be acceptable to them. And that was the process and that was going to be requested. Councilman Allar said that required us to ask for the money that Red Lion has. Ms. Hatley was no Tom, all they wanted was a letter from the municipalities, that they understood that the money could be allocated this way and put forth to this part of the project regardless of what which municipality would get it. That is what they wanted originally, I don’t know what happened, but then we got the email yesterday saying all the money has been pulled and now everyone has to come in and ask for it. I don’t know what developed. Councilman Allar said we agreed we don’t have a problem with Red Lion getting $40,000.00 that does not include all. Councilman Myers said from what he is saying it does sound like it would benefit Red Lion ask and Yoe ask for $14,000.00 Ms. Hatley said I’m sorry I upset everyone. Councilman Myers said I don’t want to see Red Lion, I don’t agree with the way things have gone, but I don’t want to see Red Lion not get funding. Ms. Hatley said if comes down that they’re not willing to get the money, then the money that we have allocated, to go from Locust to Boundary is going to be put towards helping Red Lion. Councilman Allar said the only way that they were going to get screwed, the county was saying to take some of the $40,000.00 from Red Lion. And I said no, I do not want that to happen.
Then they said to take it all away and come in and ask for it. Councilman Myers said his motion dies. Councilman Myers made a motion that we ask for $14580.00 in our due diligence before hand and we agree that Red Lion gets their $40,000.00 and if we have to go back and ask for that later. We get down to Locust Street. Honestly I don’t want the council members talking about how it should go through Yoe. Solicitor Springer said we have a motion on the table and then you went into discussion. The motion is to go to the commissioners and say, Red Lion gets the $40,000.00 and whatever the agreement is for Yoe Borough. Is the motion going to be seconded? The secretary asked if the motion died or not. Councilman Allar said you can’t make that motion, that isn’t what the county is saying. Each individual municipality represents itself to the county. Councilman Myers said I don’t want Red Lion to get screwed of the $40,000.00. Councilman Allar said I’m saying the money is there. I go forward to the commissioners in executive session. They already have me on the calendar. Ask for what we need and then everyone else goes forth and they are going to come back with a decision for everyone. Solicitor Springer said that is the motion on the table. Councilman Myers said I’ll second that motion. Solicitor Springer said the motion is that Tom goes to the commissioners request funding for the rail trail for Yoe Borough only. Councilman Noll asked any discussion. I can not vote for that I want to make sure that Red Lion is covered, I’m not against the trail, I just want to make sure we do this the right way. Councilman Allar said I want to make sure that Yoe Borough is covered, that is my priority. I’m pretty sure Red Lion is going to be covered too. Councilman Noll said I can support Barry’s amended motion and that would be that, we make sure Red Lion is covered. Councilman Allar said we can’t, we are violating what the email said. Solicitor Springer said you go to the commissioners and say, we think Red Lion should get the $40,000.00 and anything above and beyond that, we request that it be used to fund the study. You conceding that to Red Lion, and the commissioners would take that under advisement. The secretary said you can put that in the letter. Solicitor Springer said that’s not the motion. Councilwoman Coble Tyson said that was the original request. Councilman Myers said was for the $40,000.00. I can see where that would soak up time. Councilman Allar said I’ll make the presentation for the $15,000.00. Councilman Noll asked any further discussion? In favor of motion: Councilmen Allar, Myers, Howett, Strausbaugh and Councilwoman Coble Tyson. Opposed: Councilman Noll. Ms. Hatley said I’m not here to malign the borough. This has been a very difficult process. We have had representation from Yoe Borough at our meetings. If information is not being brought back to you. There is nothing I can do about that. To say that you all are cut out of something to me is incorrect. I don’t know if we have to come to every meeting, to bring you up to date on the project. I don’t know. I don’t feel that, in terms of saying, you all were cut out of the $40,000.00 just happened. That had been discussed for several months. It had been discussed Tom for several months. Councilman Allar said that Red Lion would get the $40,000.00 was never discussed. Ms. Hatley said as we moved forward.
Councilman Myers asked if you have any meetings from now on, can we be included. Ms. Hatley asked do you want to be included with the TAP grant, the deadline is tomorrow. Councilman Allar said you and Dianne are going to do that, Karla said you have been talking about that. Maybe Seth has been notified but I haven’t. Ms. Hatley said that’s because its always been someone different, you all were to sign a contract. Councilman Myers asked you ran that by Yoe Borough Council? Ms. Hatley said I ran that by Seth. Councilman Noll said we didn’t have the money yet. So that’s all I said, we don’t have the money yet. Ms. Hatley said that’s what I am saying, that we have to have some forward progress on the project. We are not opposed to working with you on this but it can be difficult to have communications here sometimes. And I don’t feel you all are always getting the correct information back to my meetings. I’m not trying to pin anything on anybody I’m just trying to find a way, to better get the information to you all. Is there a way to do that? Councilman Allar said I’m at the meetings, or with Seth at the meetings, so it is coming back. Now those two contracts, Dianne said she gave to Seth. Seth said no. I go into a meeting, and I do not know about these contracts. Ms. Hatley said sometimes its hard to get to you. Councilman Allar said the representative is not getting it. Ms. Hatley said unfortunately Tom does not have email. Councilman Allar said the borough has email. Ms. Hatley said all I am saying its hard to get the information. The secretary said I am the one that gets the email at email@example.com, my major problem with your email is, my schedule is Monday, Wednesday and Friday from 8AM until noon, sometimes you have a meeting on a Thursday, I’m out of the office, I don’t get back into the office then to Friday and I find Debra Hatley’s email sent at 1:15 on Wednesday. I can’t get the information to Tom. My opinion, just as I have to get my minutes to my council persons three days in advanced, give us more notice. That is my opinion, if anyone else disagrees with me. Its frustration for these people and its frustrating to me, because I’m kind of embarrassed because I get it at the last minute, we are limited office hours. Ms. Hatley said I understand that, I agree with that point. I can’t remember to get things done three days ahead. The secretary said I understand that, then you have the telephone number, you should call him. Maybe call Regan, or call Seth. I feel it’s a communication problem. Councilman Allar said Dianne said the contracts were email to Seth, Seth said he didn’t get them. So the email isn’t going to work anyways. You have those contacts, we had a council meeting before the committee meeting, we could have discussed those contracts at the council meeting. Councilman Myers said I don’t want to see us cut out, but I don’t think we can do the TAP thing right now. The trail head problem, I thought about that too. Second thought is maybe its time to get new faces on the committee. Start over. Ms. Hatley said I am concerned on what is going to happen to this rail trail. I don’t know about the authority. Councilman Allar said you wouldn’t recommend it to your board. Ms. Hatley said I can’t say for certain, but I almost positive we have had this conversation with them already. And they didn’t want to go that route. But if they told me to do that, that is what I’d do. We’ve been working fine. Councilman Allar asked you don’t see any advantages that the authority would provide for this, their experience, the construction? Ms. Hatley said we never doubted it, that it would be a benefit for us with this project. You were told the authority was interested, we were told they weren’t. Ms. Hatley said we told to our faces that they weren’t interested in the project. Councilman Myers said keep in mind, Gwen is no different than you or I in your job, Gwen is an employee, that doesn’t mean the board is not interested. The second part is the board will tell the rail trail authority where to go. So there is two different avenues in plan. The bad part for Gwen, she is one person, she does work with other people, she does work with engineers. I do believe whole heartedly, I’m a recipient of their stuff, and I do believe that they would do a better job. This lady is very busy. She has other projects, how is she going to manage putting a rail trail together, it takes a great bit of time. Debra can do it, Dianne could do it. Dianne is running a borough. Ms. Hatley said there is problem that different people are telling different things. Councilman Myers said if you ever want to go talk to the rail trail authority. Ms. Hatley said we have, we have set up meetings with them. Solicitor Springer said I had this problem, when working on the Mill Creek Preserve, you know how I fixed it, I copied everybody on every communication and it fixed it really quick. I copied everyone on every email. If I got one that wasn’t copied I forwarded it to them. If you take those extra precautions it will work out. Ms. Hatley said we did have meetings with the rail trail authority, they told us that they couldn’t take on the project. The last meeting we had, I did tell Tom if you want to talk to the authority about taking on the project, go for it, I will would like to be there when you do. Councilman Allar asked the commissioners or the board? Ms. Hatley said the county commissioners. Councilman Myers said we talked to the rail trail authority. I went to the meeting last week. I reported what you all are doing. After the meeting I went to the President, I met the President here, and went over your project as well as Red Lion’s. After the meeting, I said, what do you need to do to have you consider it? Ms. Hatley asked why weren’t we involved in that conversation? Councilman Myers said I was trying to feel them out. They said all you have to do, is all three of us, put in a request, that we have them consider taking the MA and PA Greenway, whatever you call it, on. Doesn’t mean they are going to say yes, doesn’t mean they are going to say no. All I ask, is you let me carry that letter to the individuals. Ms. Hatley said I’m still not sure what you all want to do. Councilman Myers said you know what we’re going to do, we’re going to ask for the money. Ms. Hatley said when is that meeting that Tom talked about? Councilman Allar said the meeting is Thursday. Ms. Hatley asked this Thursday? Councilman Allar said yes. But again I’m just following this. Ms. Hatley said I don’t want to get back into that Tom. I understand what you all are saying, I’m just trying to work out a timeline on the calendar. Ms. Hatley said you are on the calendar for Thursday. Are you going to present to the commissioners, your board wants you to present your needs to the commissioners. So seriously, from what I was told tonight is that the authority taking over your portion. Councilman Myers said no, when I talked to them. Ms. Hatley said all three municipalities. Councilman Myers said they recommend, they don’t want to take on just one small, it isn’t going to work. Councilman Allar said this council and if York Township wants me to bring up with commissioners about the authority, I would be happy to bring it up. I will do it officially. Ms. Hatley said I can’t have an answer to that until I go back to my board. Councilman Allar said I thought that is where you were going with that. You wanted me to approach commissioners. Councilman Myers said I don’t want you to approach the commissioners, you’ve got to send, you should give them a heads up. They should have the right to say, hey we can do this, we want to do this. That is what we are asking. They want a formal letter from all three municipalities signed on one paper saying would you guys consider taking over the MA and PA Greenway. They could say no. Councilman Allar said we could discuss that tonight, what we would want in a letter and send it around to everyone for comment. And that letter would be signed by all three municipalities to the authority. You are requesting that the MA and PA officially ask. Councilman Myers said I asked him, how can we move forward? What do I have to do with all of the municipalities? Your best bet is to have all three municipalities send a letter stating would you consider taking on the MA and PA Rail Trail. Ms. Hatley said this isn’t just our project, it involves the four of us, are they going to expand that? Councilman Myers said they can. Ms. Hatley said they weren’t all involved in the study. Councilman Myers said right now, its been going to Red Lion, York Township and Yoe. Ms. Hatley said the whole project was from Spring Garden and down to the Felton. Councilman Myers asked did you work anything out with the Prospect exit? Ms. Hatley said no. Councilman Myers said that would benefit, the rail trail. Ms. Hatley said I have been always been told no. You all could see it differently. What I’m saying, whatever you want to put together, I can’t give any comments on it, until our board meets. Board of Commissioners. Councilman Allar said they didn’t vote on it? Ms. Hatley said I have my contracts approved, they didn’t sign them yet. Councilman Allar said you do have the money, the commissioners have approved it, just a question of ? Ms. Hatley said it depends on what you all are going to do, I have to tell them that the project is only going to go to Locust and not all the way down. Ms. Hatley said I may have to change the contract if it doesn’t go all the way down. Because of what you all are going to do. Councilman Noll asked should we look at putting a subcommittee together to look at this? Have a subsequent meeting with the other municipalities? Councilman Allar said do I hear you Seth say something, you be willing to draft a letter to the other municipalities, along the lines of what Barry is saying to the authority. Councilman Noll said I never said I was going to do that. Councilman Allar said we are looking for direction, the only thing I can think of is following up on what Barry has already done. If they are looking for a letter, we can include tonight whatever we think Yoe should put in there. Send it to the other two municipalities, and they can add what they need, and get it together for a formal request. Councilman Myers said even if its just the three municipalities for now, the others can come on later. Councilman Allar said that was the original.
It was suggested that we do a pilot, following their recommendation. We did have a meeting in the very beginning, with all, several were there, most were there, they all agreed, pilot you guys, we’ll pull out of it, we won’t come to anymore meetings. We don’t need to come to the meetings, you run forward with the pilot. Ms. Hatley said I’m just concerned. Councilman Myers said are all the municipalities coming on? Councilman Noll said this is the only meeting we had, since we got the information on the TAP, no one on this council, can commit the council to something like that, without the entire council agreeing on it. The secretary asked is it matching funds, 80/20%. Councilman Noll asked is it a 80/20 on that one? Ms. Hatley said the paperework that they have, it is not clear. We did not see anywhere in there that it required match. Councilman Noll said 80/20 was in there. The secretary asked who is this grant through, federal, state? Ms. Hatley said its through the Marcellus Shale, is it? Councilman Noll said its state, its transportation alternative, PENN DOT. Ms. Hatley said if its match, it would come from the commission money and what York Township would put in. So the council, is okay, with the TAP Grant going forward with just Red Lion and York Township. Councilman Noll said correct. Ms. Hatley said we don’t have to bother with that. Councilman Allar asked if you and Red Lion get the TAP money does that mean, you would support going forward for other grant money? Ms. Hatley said I can’t speak for my board, I don’t know. Councilman Allar said you are financially set, that you don’t need CDBG, these grants? Ms. Hatley said we are using our money as well for April, we have a timeline. Councilman Allar asked if you fund it, the others go out and get their money on their own. Ms. Hatley said our money is going to be used for match. Councilman Myers said when other municipalities built rail trails elsewhere, sometimes they give $100,000.00, some will give some man power, it doesn’t have to be the same amount of money. Councilman Allar said we all have different needs. Councilman Myers said I don’t think it’s a big deal. Councilman Noll said no we aren’t going in on the TAP, we are continue conversations with the commissioners and also the rail trail authority to see if they would entertain, and if they will entertain are we going to put out a letter to the other municipalities, to see if they will join us for that application process. Councilman Allar said you have already crossed that bridge, Barry has imposed what is in the letter. Solicitor Springer said you know how this is going to work right, the committee is coming up with the resolution, printing it through the committee and presenting it to the council. That is how you have to go through it. Councilman Noll said did we ever form a formal rail trail meeting. Councilman Myers said Tom Allar was on it. Councilman Noll said I think we just showed up at meetings, no formal. Solicitor Springer said you should form a committee. Councilman Noll said three persons from council, max to be on the committee, do we want to form a committee. Councilman Myers said we should. Solicitor Springer said you have to volunteer for a committee. Councilman Myers said no you don’t. I’ve been enough committees, that I didn’t want to be on. Councilman Myers said I will be happy to be on it. Solicitor Springer said there a lot who don’t want to go and don’t want to show. You want people who are interested. Councilman Noll said I will not, apparently I’ve upset a lot of you with it, I think stay aside as you move forward. The committee is Councilmen Allar, Myers and Strausbaugh. Councilman Noll said then the committee will be coming up with some kind of letter that we can give to the other municipalities to see if there is interested in going with us to the authority. Councilman Myers said they are part of the committee. Ms Hatley said the letter is being generated by Yoe. Councilman Noll said we are the ones initiating the letter. Councilman Allar said that is because Barry went there as a representative of Yoe, based on the committee, we need to do that. I think the committee should get together a letter, circulate to the other people on the committee and the letter will have three signatures on it. Ms. Hatley said and your suggestion is to only include the three municipalities, not all originally involved. Councilman Allar said its complicated enough. Councilman Noll said I think the committee needs to discuss that and decide three or all seven. Councilman Allar said we can talk about this a year from now. Ms. Hatley said its their board, if they are going to be part or not. Councilman Allar said we all met. Councilman Noll said that’s why the committee needs to sit down and talk about that. Councilman Myers asked who was involved? Ms. Hatley said Spring Garden, York Township, Yoe, Dallastown, Red Lion, Windsor and Felton. Councilman Noll said I think that the committee needs to take up who needs to be involved. Does that give you enough information? Ms. Hatley said I am still worried about the timeline on certain things, we will have to figure that out. When you have meetings, with all three members and it will be able if all three expressing the same opinion of the board, and not your own personal opinion. That would make it, the communications would be one voice it would be prudent. Councilman Noll said when the committee gets together to elect a chairman to speak for the borough. Ms. Hatley said it wasn’t my intent to but anyone down. Its been difficult. We will move forward with a clearer direction, we have to that is all we can do. In terms of the letter, when should we expect that. The only reason I mentioned that, the timeline, my meeting is scheduled for Tuesday. Just a timeline, to follow. I don’t know how often Red Lion meets. Councilman Noll said Dianne Price had a borough meeting at her home municipality. Councilman Allar said the committee will meet before the next council meeting January 6, 2014. Ms. Hatley said I will communicate with Dianne. Tom, what time is the meeting on Thursday? Councilman Allar said in the afternoon, its an executive session meeting. I think its 2PM. Ms. Hatley said is it something we all have to be at? Councilman Allar said no, we are doing it by the book. Ms. Hatley said Tom is going in to try to say, we hope Red Lion still has the money but we want our $14,500.00. Solicitor Springer said no, its straight up asking for Yoe Borough. Councilman Noll said I recommend she call in and ask to be put on.
Solicitor Springer said we advertised the budget, the tax increase and also the weight restricition ordinance for this meeting.
Councilman Noll said the first ordinance is the weight restriction, 2013-05. A motion to ordain 2013-05,weight restriction ordinance. An ordinance correcting and amending names of the streets subject to the vehicle weight limits established on certain streets and bridges and amending the penalty for violating the vehicle weight limit restrictions on such street. A motion was made by Councilman Allar. The motion was seconded by Councilman Howett. All in favor. Councilman Noll said so ordained. The secretary added that a copy will be sent to Chief Gross at York Regional Police.
Councilman Noll said everyone should have received a copy of the 2014 Yoe Borough Budget. There have been no changes since last month’s meeting. It has been advertised. A motion was made by Councilman Allar to adopt the 2014 Yoe Borough Budget as presented. The motion was seconded by Councilman Strausbaugh. All in favor. Councilman Allar said budget adopted.
Councilman Noll said now we can pass our millage ordinance. This will be ordinance 2013-06. An ordinance fixing the millage rate for 2014 for general revenue purposes. Councilman Allar asked the millage remains the same? Councilman Noll said yes, the same as 2013. Councilman Allar made a motion to ordain Ordinance 2013-06. The motion was seconded by Councilman Strausbaugh. All in favor. Councilman Noll said so be it ordained. The secretary said that has been reported to the press that there is no tax increase for 2014.
Councilman Noll said we have two resolutions. Resolution 2013-08. This is for the municipal retirement program, we did one for 2013, this will be for 2014. This has to be for retirement package. The secretary said this is to resolve that Yoe Borough be part of the retirement program and what you will contribute. A motion to resolve Resolution 2013-08 was made by Councilman Allar. The motion was seconded by Councilman Myers. All in favor. Councilman Noll said Resolution 2013-08 has been resolved. Resolution 2013-09. Each year we have a resolution to appoint our auditor for the year for our audit, its Stambaugh Ness. A motion to resolve Resolution 2013-09 was made by Councilman Myers. The motion was seconded by Councilman Strausbaugh. All in favor. Councilman Noll said so be it resolved, 2013-09.
Councilman Noll said we have a contract for services for Stambaugh Ness, their engagement letter to perform the 2013 audit, at a cost of $6600.00. Two payments in two installments of $3300.00. A motion was made by Councilman Allar to sign and approve the Stambaugh Ness engagement contract. The motion was seconded by Councilwoman Coble Tyson. All in favor.
Councilman Noll said we have the copier contract for 2014, same language and price as 2013. The cost is $214.78. A motion was made by Councilman Myers to sign the copier contract as stated. The motion was seconded by Councilman Strausbaugh. All in favor.
Councilman Noll said we have the Code Administrator’s contract for fees. One fee schedule is for the regular property items that they do for us. The second fee schedule is for property maintenance since we have adopted the property maintenance. I don’t believe anything has changed. The secretary said I gave them to Sam for review. Councilman Noll said predicated for fee services. The secretary asked Sam if the fee schedule needs to be updated, he knows about that. Councilman Allar asked if there has been changes? Councilman Noll said I do not know that for sure, but it will be compared to our current fee schedule and updated. Councilman Allar said I am reluctant, not sure if there are changes. Councilman Noll said we can hold it to next meeting. We need to get this into fee schedule. Discussion was made to decide if we approve it at this meeting. Councilman Myers said we only have two companies that provide this service in the area. Councilman Allar said I was just concerned if we could negotiate fees if need be. Solicitor Springer asked if their fees are negotiable? Councilman Myers said no. A motion was made by Councilman Allar to approve the general administrative and property maintenance contract fees from Code Administrators, Inc. for 2014. The motion was seconded by Councilman Howett. All in favor.
Councilman Allar gave Solicitor Springer a copy of the Buchart Horn contract of $15,000.00. Legal review on it. Seth whenever you get back to Sam or myself. Councilman Noll said why don’t make a motion that if we are given the money between council meetings that we have Solicitor Springer review the contract. Councilman Allar said if there are changes, I would rather have that started. Councilman Noll said its up to you. Solicitor Springer said I can review, I am thinking of cost efficiency. If you are going forward regardless, if you don’t get the funds, if this is part of moving forward. A motion was made by Councilman Myers that Solicitor Springer review the Buchart Horn contract. The motion was seconded by Councilman Allar. All in favor.
Executive Session at 8:56PM
A motion was made by Councilman Allar to move into executive session at 8:56PM. The motion was seconded by Councilman Howett. All in favor.
Regular Council Meeting in Session at 9:22PM, ending Executive Session
A motion was made by Councilwoman Coble Tyson to continue the regular council meeting and go out of executive session at 9:22PM. The motion was seconded by Councilman Strausbaugh. All in favor.
Councilman Noll said let the minutes reflect that during executive session we discuss legal matters. A motion was made by Councilman Noll to expend engineering funds of $1500.00 and appoint myself and a representative from C. S. Davidson in regards to the executive session issue. The motion was seconded by Councilman Myers. All in favor.
Mr. Malesker said you should have seen plans for 142 S. Wilson for the trailer being installed. We’ve done our review, our review comments are attached to engineer’s report. See engineer’s report 12/3/2013 with these minutes. Mr. Malesker would have to look into the waiver in number 3. This is the first review since the storm water ordinance as adopted, you can ask for a fee. The ordinance allows you to bill them for the first ten years of inspection. Derek Rinalda went through some calculations, two different scenarios. If we inspect on frequent basis, half hour every year as part of the MS 4, you are looking at close to $750.00. Councilman Noll said we will have to decide how to set precedence, my opinion is to inspect every year for a half hour. The reason if they have to fix something, do it before it becomes a large problem. Think about that, its going to affect us how we do these maintenance plans. Mr. Malesker said once they get this letter, unless I say the borough a fee of $750.00, they won’t know how to do this unless they have direction. I need to know tonight, it would be helpful. Councilman Noll asked do we have a consensus of a half an hour a year? Won’t we write that into the maintenance agreement. Mr. Malesker said I can share this with them. Councilman Noll said share the information but do not incorporate it until we do the maintenance agreement. The maintenance agreement will be part of the recorded plan. Mr. Malesker said what they pay into is the storm water maintenance fund, that is what they pay into. That has to be agreed upon. I will share this spreadsheet with them, the operations and maintenance plan. Mr. Malesker said it goes into your MS 4 account. Other municipalities put monies into a MS 4 account. Mr. Malekser said this doesn’t have anything to do with public infrastructure, this is private. Its similar to building permit fee, land development fee. The secretary can make a separate account for MS 4 Engineering on the budget if need be. Councilman Noll said there is a consensus of council to send the letter out and notify of fee schedule.
Mr. Malesker said the basins were inspected in November. Waiting on the check list that John gave me tonight. I will submit, and bring in your copies. Nothing too alarming was found. Discussion continued on mowing on the dam for next year.
Mr. Malesker said I had gotten two calls from DCED on the CDBG funds that we applied for in August. At that time they said they were going to make a decision in thirty days. I think them calling twice is a good thing. Hopefully that means they are checking into it. This was relief money available from Tropical Lee damage.
Mr. Malesker did get calls on Woody’s doing work. Your storm water ordinance states that residential properties if its less that 500 square feet, does a commercial property qualify for the exemption? It specifically says residential, in my opinion you do need a storm water management plan. The engineers were calling. Mr. Malesker said I was very specific that yes, a full plan is needed.
Councilman Noll said FEMA sent out plans for the new flood plain. It has changed significantly. Its here for you to take a look at it. Mr. Malesker said this is the draft. Councilman Noll said if there is anything grossly wrong, we need to notify them. We will have maps to adopt in the future. Discussion continued on flood insurance for properties within the floodplain. Councilman Noll said he will make copies if he has PDF’s of these maps. There is a website here.
Zoning Officer’s Report
Councilman Noll said I will pass this around, list of activity. Total hours is 10.25 hours. I forget what the fee was so far this year, we need let Patti know that she is doing a very good job. Barry please get that back to Patti. She whatever her rate was this year, she brought in over $6000.00 in fines. The borough does look better than it is, Patti is becoming successful and getting experience.
Mayor Sanford said there is no report.
Mayor and Police Report
Mayor Sanford said I circulated my report. The police activity for October is on the back. Couple items were placed in the circulatory file.
Mayor Sanford is still working on the website with Ken.
Councilman Myers said with the EMA. EMA has budget. Probably need to change the batteries on the portables, that is what the fire company is doing. I don’t think it is included with the county. A motion was made by Councilman Myers to spend $500.00 or less, give EMA to upgrade their batteries on their two radios. The motion was seconded by Councilman Howett. All in favor. Councilman Noll asked Mayor Sanford to take care of that.
Mayor Sanford said I am building up some hours up to the end of the year, some hours are left.
Mayor Sanford asked if there is any more leaf collection this year? Mr. Shearer said probably that will rap up next week, that will be the last.
Mayor Sanford asked about the patch work in the 200 block of Main Street. Mr. Shearer said Joe had mentioned he gave the list to Fitz and Smith. Mayor Sanford said last month we talked about the ripple affect on Main Street coming down from Cape Horn. Maybe if we put in a letter now. They will be aware of work. Mr. Shearer said I don’t know what they are ultimately going to do. Councilman Myers said it used to be concrete coming down the hill. Mr. Shearer said I don’t know what they will do to try to fix it. Mayor Sanford said if we aren’t going to start sending letters, they aren’t going to know. Councilman Myers said I’ll draft a letter and copy Rep. Miller and Saylor.
Councilman Allar said you have on here you got the owner manual and parts books for the Ventrac. Mr. Shearer said Dan Shaw dropped them off. Councilman Allar said I talked to Dianne Price and she said she was going to bring it up at the next council meeting, attach ownership to you. It originally came from North York. All we need some wording, that they are no longer interested in the Ventrac. That might pass council I don’t know.
Mr. Shearer will be on vacation December 23,2013 through January 1, 2014.
The secretary reported everyone got a copy of the 2014 meeting dates. I have fax cover sheet ready to send to advertised and the dates have been distributed to the engineer and solicitor. Reorganizations is Monday January 6, 2014.
The office will be closed December 16, to 20th. Reopening December 23, 2013. Christmas and New Years Day the office will closed.
The post office wanted to make everyone aware that mail may be delivered late.
There was no unfinished business.
Councilman Noll reported that the zoning update we are still meeting. The next meeting is the second Thursday of December. The book here has everything we have worked on so far.
Councilman Noll attended the first meeting of the county’s Chesapeake Bay Plan. I don’t know what to recommend to you as a council yet. Another meeting is slated for January 2014. Discussion including formulating funding, whether we do it on our own or through the county. It requires projects. We have to do a Chesapeake Plan. What they are talking about doing, if forming an authority, everyone in York County, would pay like $10.00 a house, they would all do projects we would all get credit for it. If they do that, I think its worth it to be part of it. If not, they have funding formulas, at one point, I wouldn’t know how you would budget. It could be funded through population or square footage of impervious. Trying to figure out what to do. Hopefully they gel some of this stuff. No one in the county is leading the group. Councilman Myers said the last meeting I was at, Felicia Dell talked about it. Councilman Noll said I’ll keep you updated. I wouldn’t feel comfortable being part of it, no fixed fee. You can’t do that. Councilman Myers said the biggest thing is funding, how do you expect us to do it? Raise our taxes to do this?
Councilman Allar said we are still paying Gail Koller. The secretary said this was her finish up work, she is done now. All the rentals she rented, Gail Koller took care of the set up and contract. Kim Johnson’s number is on the answering machine.
Payment of Bills
A motion was made by Councilman Howett to pay the bills as listed. The motion was seconded by Councilman Strausbaugh. All in favor.
The secretary asked if the new person will come to the next meeting. Councilman Myers said the President will contact the new person if eligible. Councilman Noll said tonight is Wendy’s last meeting, we have a vacant council seat. There was a write in. The election board will let her know. President of Council will take care of that. Councilman Noll will talk to him about it.
A motion was made by Councilman Strausbaugh to adjourn the meeting at 10:26PM. The motion was seconded by Councilman Allar. All in favor.