The regular monthly meeting of Yoe Borough Council was held on December 6, 2016 at the Yoe Borough Municipal Building, 150 N. Maple Street, Yoe, PA 17313. The meeting was called to order by Council President Samuel Snyder at 7:00PM followed by the Pledge of Allegiance.
Council members in attendance:
Others in attendance:
Dana Shearer, Maintenance
Seth Springer, Solicitor
Steve Malesker, Engineer
Diana Dvorak, Assistant Secretary-Treasurer
Jason Houseal, Resident
Juan Bibiloni, Resident
Councilman Snyder asked if everyone had an opportunity to look over the minutes from the prior meeting. Councilman Howett made the motion to accept the minutes, Councilman Noll seconded the motion. All in favor. Minutes approved.
Mr. Jason Houseal attended the meeting to discuss ongoing traffic issues on Main ST. He had been corresponding with Councilman Strausbaugh, as well as Mayor Sanford via email. Mr. Houseal came to the meeting prepared with a traffic calming handbook. Mr. Houseal wanted to know what Council felt could and should be done to address the traffic issues. Councilman Snyder let Mr. Houseal know that there is very little that can be done by Council, as this is a State Rd. The State would have to be involved, and complete a traffic study. There are three measures that can be taken; which is traffic calming, which is in place, parking on Main St. is an example. Anything to change the way the road looks, such as narrowing the road, would have to be approved by the State. Another item is enforcement. This is in place with York Regional Police, but we only have 2 PPUs a week. 1 PPU is 20 man hours a week, so we have 40 hours a week, which are used at the discretion of the police. Because we use local police, we are limited to using VASCAR and ENRADD, which require certain sight distances. Discussion continued as to when and why the police patrol when they do, and what speeds are most likely cited.
As our latest traffic study was done some time ago, it was recommended that a new traffic study be completed. Discussion continued. Councilman Snyder also mentioned that people’s perception of speed is generally not accurate. A study done on Broad St. that had been done a few years ago found that 80% of people were in compliance. Mr. Houseals major concern is the speed, not the amount of traffic. He feels that there must be something that can be done. He suggested speed limit signs that record speed, so that there is hard data. Councilman Snyder has no problem requesting a traffic study from Penndot, but no changes can be made on that road without the States recommendation and approval. Councilman Myers had recently seen the flashing speed limit signs while in Delaware, and plans on talking to the York County Planning Commission regarding this to see if something like this can be placed in the Borough.
Councilman Snyder also mentioned some of the recent issues regarding advanced signage that the police had requested for truck traffic on Broad ST. PENNDOT had denied that request. Mr. Houseal mentioned temporary stop signs, to see if that would help control speed. Discussion regarding speed on Main St. continued. Councilman Myers said that several years ago, they tried temporary stop signs on Elm St. It was placed without a study, and York County Planning said the stop signs had to be removed because you can’t use them to control speed.
Councilman Snyder reiterated that nothing can be done without PENNDOT’s approval. If PENNDOT does not feel that anything needs to be done, Council’s hands are tied. Councilman Myers also cautioned that you must follow the recommendations of the PENNDOT study.
Mr. Houseal asked where he can go next to address this issue. Council suggested he try State Representatives, or Senator. Council does agree that speed is an issue. Councilman Myers let Mr. Houseal know that this year alone we have had 605 service hours. We also pay for admin hours. This does not count the PPUs. We pay 247 hours of admin time, on top of our budget for next year is going to be around $87,000 for police protection alone. 2017’s budget is $488,000.
Mr. Shearer had been speaking with the Traffic Engineer regarding Main St. We can send a letter to PENNDOT, to request a study. Having already seen the traffic while out on Broad ST, the Traffic Engineer was pretty much giving Mr. Shearer the same ideas that have been discussed during this meeting. The only additional recommendation was possibly adjustments to signal light timing, which would require a study. No study can be done until Spring at this point anyway.
Solicitor Springer had been looking for prices on some of the mobile signs, and is also going to follow up to see if there any grants available to help defray the cost. The signs that Councilman Myers is thinking of, are pole mounted signs. Assistant Secretary Dvorak mentioned that East Prospect Borough uses this type of sign. The signs in East Prospect Borough are on State roads. Solicitor Springer is going to follow up with East Prospect Borough for more information on the signs.
Mr. Houseal also mentioned that York Area Regional is also speeding through the Borough. He asked what would happen if we reduced York Area Regionals hours, or even went with the State Police. Councilman Myers said we are getting a bonus in protection, as YAR are covering three surrounding areas, which may be when they are seen passing though. Councilman Myers said State Police would not give us the coverage that we are getting from State Police. Discussion continued. Councilman Myers is going to follow up with York County Planning, Mr. Shearer is going to check on signage, Solicitor Springer is going to call East Prospect, and see about prices and grants.
Mr. Bibiloni attended the meeting to discuss issues on Broad St, specifically the dirt from the recent work that was completed. Mr. Malesker said Kinsley did plan on coming back with a street sweeper. Councilman Snyder said that Broad St. is slated to get overlaid next year.
Solicitor Springer is still waiting to hear back from American Legal Publishing regarding validity of the statute for the formality of the official record.
Solicitor Springer’s office is moving to 218 Market ST.
Councilman Harper made the motion to formally adopt the 2017 Yoe budget. Seconded by Councilman Bankoske. All in favor, budget approved.
Ordinance 2016-01 fixing the millage rate for 2017. Section I: for general revenue for real estate is fixed at 3.455 mills. The millage rate for the annual fire tax for 2017 .452 mils, and the millage rate for the annual emergency services for the year 2017 is fixed at .500 mils. Section II: The funds generated from the annual fire protection tax and the annual emergency services tax , as outlined in Section I, shall be considered “Special Levy” taxes. Which funds shall be set aside in separate fund accounts and are to be used for fire protection and emergency services, including police protection. Section III: The effective date of this ordinance shall be January 1, 2017.
Motion made by Councilman Noll to adopt ordinance 2016-01, and was seconded by Councilman Myers. All in favor, motion carried.
We received a new contract from York Regional Emergency Medical Services. The contract is the same as the previous contract. The only addition was adding when the two $2500 payments are due. Motion to accept the contract was made my Councilman Bankoske, and seconded by Councilman Harper. All in favor, motion carried.
We received a contract for 2017 from Smith Elliot Kearns to be our auditor. A motion was made by Councilman Strausbaugh, and seconded by Councilman Bankoske.
The 2017 meeting dates need to be approved by Council before they can be advertised. The meeting dates will be on the first Tuesday of the month, except for July, and November. The July meeting date will be July 11, 2017. The November meeting date will be November 14, 2017. Both of these dates are the second Tuesday of the month. The annual MS4 public hearing will be held on September 5, 2017. The annual sewer meeting dates will also be advertised. A motion to approve these dates, and to advertise was made by Councilman Strausbaugh, and seconded by Councilman Noll.
There was recently an issue while trying to schedule a zoning hearing board. The new Zoning Officer noticed that our ordinance stated that the special exemption that was submitted needed to be sent to our planning commission. Councilman Snyder reached out to York County Planning regarding this. Because the Borough does not have an active planning commission the ordinance does not need to be followed. York County Planning would be our planning commission for a subdivision, but it is not needed in this case.
There was discussion regarding the recent zoning hearing board. The Zoning Officer is responsible for contacting the Solicitor, the Stenographer, as well as the Hearing Board members to schedule and coordinate meeting dates. Discussion continued. Councilman Noll attended the zoning hearing board as a resident, but also on behalf of council. Councilman Noll gave a brief overview of what was discussed at the hearing board, such as single chair, hours, and signage etc. The special exception carries over with the property. The next owner could have a beauty salon, but if a certain amount of time passes and there is no use, the exception self-extinguishes.
C.S. Davidson will be advertising for the Broad St. work this month. Bids will open in January, and will be awarded in February.
The basin inspection was completed. The biggest issues is the second basin where it wraps around, that section of concrete is really getting undermined. The dredging has not been done yet. The contractor is hoping to get this completed in December. Discussion continued. There was some communication from Jake Romig to Councilman Myers. Councilman Myers requested a motion that we cancel the grant from the Conservation District and to let Mr. Romig know that we no longer require his services. Councilman Noll made the motion that we cancel out the grant with County Conservation, and inform Mr. Romig that he is done with the grant, as well as the wetland monitoring. Councilman Howett seconded the motion. All in favor, motion carried.
The Dallastown-Yoe Water Authority is looking for someone to be appointed to fill a vacated seat. Michael McGonagle submitted a letter of interest to Connie Stokes. We also need someone to fill a vacated seat on the Sewer Authority. Councilman Noll made the motion to appoint Michael McGonalge to the Water Authority to the specified term. Seconded by Councilman Haper. All in favor, motion carried.
Councilman Bankoske made the motion to appoint Michelle Miller-Noll to the vacant seat on the Sewer Authority. Seconded by Councilman Myers. All in favor, motion carried.
Last month Council had requested Mr. Malesker look into DCNR grants. Details of what is required was discussed, such as matching funds, plans drawn etc. The possibility of using the grant for a fence, or new playground equipment was discussed. Discussion continued.
Councilman Snyder has not heard anything back regarding the PIB loan.
The pin has been reset at Fourth and Elm. Discussion continued.
Pantano was in to do the storm drain in front of Yoe Parts. Mr. Shearer spoke with the Fire Company regarding the walkway in front of the park bathrooms.
There was a case of illegal dumping at the park. There was actually pill bottles and business cards left in with the other trash, so York Regional will be following up. Mr. Shearer wants to update the sign that says “Park use only” to add the Borough ordinance. The person who did the dumping will be cited.
If Mr. Shearer’s holiday would happen to fall on either a Saturday or Sunday, the holiday pay will be granted on either a Friday or a Monday. This only applies to full time employees. Part time employees do not get holiday pay when the holiday falls on a weekend, or a day that is not a normal work day.
State inspections were completed on both vehicles. The 1995 did not pass inspection, and would have been very costly to do all required repairs. Councilman Myers requested a motion to be made power of attorney, in order to have Manheim Auction come down and pick up the vehicle and sell it at their next auction. Motion made by Councilman Harper, and seconded by Councilman Noll. All in favor, motion carried. The Borough will be keeping the plow and spreader.
A letter was sent requesting we do a study on Broad ST. That will be followed up with official documentation.
Zoning Officer’s Report
Patti was walking the Borough, left some door hangers. Reported 8.5 hours.
Secretary Dvorak needs to follow up with Kerry Scritchfield regarding upcoming appointment to Zoning Hearing Board.
Secretary Dvorak has been working with Kochman insurance to obtain a quote. We have received the check from State Farm for the fence repair. Online bill pay has been going well. All of the park rental checks have been submitted and deposited.
Councilman Noll made a motion resolve the relationship with our current coordinator, and get as much information from her as we can, and to appoint Diana Dvorak to the park rental coordinator position effective immediately. Councilman Harper seconded the motion.
Our webmaster will be informed to update the website, and the answering machine will be changed as well.
American Legal Publishing is requesting a hard copy of the codification book. They are hoping to use the same format. Our contract allows for 25 supplemental copies, up to 25.
Councilman Harper was speaking with Mayor Sanford regarding an abandoned car on W Broad. The vehicle is belongs to someone who is not a Yoe resident. The car has now been tagged to notify the owner that they vehicle will be towed if not removed by a certain time. The registration ran out in September.
Payment of Bills
Councilman Howett made a motion to pay the bills. Seconded by Councilman Strausbaugh. All in favor.
Councilman Bankoske made a motion to adjourn at 9:10. Seconded by Councilman Snyder. All in favor.