The regular monthly meeting of Yoe Borough Council was held on February 7, 2017 at the Yoe Borough Municipal Building, 150 N. Maple Street, Yoe, PA 17313. The meeting was called to order by Council President Samuel Snyder at PM followed by the Pledge of Allegiance.
Council members in attendance:
Samuel Snyder
George Howett
Seth Noll
Ryan Harper
Regan Strausbaugh
William Bankoske
Barry Myers
Others in attendance:
Dana Shearer, Maintenance
Seth Springer, Solicitor
Steve Malesker, Engineer
John Sanford, Mayor
Diana Dvorak, Assistant Secretary-Treasurer
Andy Knaub, Dallastown Cougars
Minutes
Councilman Snyder asked if everyone had an opportunity to look over the minutes from the prior meeting. Councilman Howett made the motion to accept the minutes, Councilman Strausbaugh seconded the motion. All in favor. Minutes approved.
Visitors
Andy Knaub from the Dallastown Cougars was in attendance to discuss the use of the ballfield for the 2017 season. The Cougars have already provided their certificate of insurance, they will also maintain the field, as well as provide a portable toilet. Council agreed to let the Cougars use the ballfield for the season.
There was discussion regarding 44 E Pennsylvania AVE, but the resident who wanted to discuss problems was not in attendance at the meeting. Councilman Snyder gave a synopsis of the problems that include utilities being turned off, and a generator being run, a pile up of trash around the home, grass not being cut, etc. Discussion continued of what to do about the property. In the end it was decided until there was a resident available to testify about the conditions nothing will be done.
Executive Session
Councilman Harper made a motion to go into executive session at 7:12 PM, this was seconded by Councilman Bankoske. The normal meeting was resumed at 8:16 PM. Personnel issues were discussed during the executive session. Councilman Noll made a motion that Council construct a job description for both of the Secretary-Treasurer/Assistant Secretary Treasurer. Samuel Snyder, President of Council, we discuss the changes with the Secretary. Also, petty cash will no longer be accepted at the Borough office. Both the Assistant Secretary-Treasurer as well as the Maintenance Supervisor are to review the job description as well, seconded by Councilman Strausbaugh, all in favor.
Councilman Myers made a motion to officially close the January meeting, this was seconded by Councilman Noll, all in favor.
Solicitor’s Report
There was an issue with South Penn Code Consultants not having the proper code of ordinances, this was determined during the meeting that was held on January 31st, between Mr. Hunnings, Councilman Snyder, Councilman Noll, and Solicitor Springer to discuss billing issues. Discussion continued. The Borough will be billed an hourly rate, until a permit is applied for, at which point, any expense incurred will then be billed under a flat rate. If there is an event that there is no permit attached to, then the hourly rate will stand. There is a form that needs to be completed on a quarterly basis for DCED. The Borough will now be responsible for completing this form.
Discussion of having the 2017 fee schedule codified with the 2016 documents was discussed. Going forward, the Fee Schedule should be included with the documents that need to be codified for the year.
Assistant Secretary Dvorak was instructed to accept signs from Wellspan Lungs at Play for both parks, which will be provided free of charge. The signs effectively make the parks a smoke free zone. A sample ordinance was provided, but an ordinance is not required.
A Zoning Hearing Responsibility list was provided to council for review.
Resolution 2017-03: Gives permission to the Fire Department to hold a fundraising event on June 17, 2017, at which alcohol will be provided. The Fire Department will secure a temporary license from the PLCB Bureau of Licensing for this event. Councilman Howett made the motion for the resolution, this was seconded by Councilman Bankoske. Councilman Myers, and Councilman Myers abstained.
Click here to view the 02-17 solicitor’s report.
Engineer’s Report
Report provided that includes the bid amounts. York Excavating came in lowest at $124,512.50. Stewart & Tate came in at $134,184.50, and Kinsley at 135,770.00.
Councilman Snyder has been in touch with the State regarding the PIB loan. Additional signatures will be required, but has been tentatively approved. We should be receiving notice via mail over the next two weeks. Mr. Malesker recommends that we accept the York Excavating bid at $124,512.50, contingent upon the approval letter from the state. Councilman Myers made the motion to accept, this was seconded by Councilman Harper. Councilman Noll abstained.
Because the bids for Broad ST came in lower than expected, Councilman Snyder discussed possibly using the entire loan amount for repairs on Broad ST, rather than taking a portion of the money out of liquid fuels, and continue paying for the truck partially from liquid fuels, and the remaining balance from capital reserve. The yearly payment for the PIB loan will come out of liquid fuels. Discussion continued.
Mr. Shearer will continue looking for a tablet that is WIFI capable in order to use C.S. Datum. Councilman Noll made the motion that we purchase C.S. Datum, and a WIFI capable device for Mr. Shearer to use. Councilman Bankoske seconded the motion, all in favor. Motion carried. Councilman Myers will be the administrator for C.S. Davidson. Councilman Myers will then invite the people who will need access. The yearly fee for C.S. Datum is $2400. Discussion continued.
Click here to view the 02-17 solicitor’s report.
Maintenance Report
Report provided. The COSTARS Salt Agreement needs to be submitted by March 15. There was a consensus of council to continue with this agreement. Mr. Shearer will wait until closer to the date to submit anything so as to have a better idea of how much will be needed. Discussion continued.
Councilman Myers inquired as to whether or not the rental letters had been sent out yet. Mr. Shearer confirmed, that yes, they had.
Councilman Snyder inquired as to when we would be receiving the new truck. Councilman Myers feels that we should be getting this shortly. Councilman Myers, and Mr. Shearer were invited to go look at the truck at the builders location.
Zoning Officer’s Report
Report provided.
EMA Report
There are meeting dates regarding the radio change over.
Mayor’s Report
Report provided. The car on Broad ST is gone. There was a heroin overdose in the Borough, which will be reflected in the police hours. The police are still working on the situation on W Walnut. The Police have been doing details on Broad ST. Discussion of issues on Broad ST continued.
Secretary’s Report
Councilman Myers made a motion to make a $250 donation to QRT. This was seconded by Councilman Noll. All in favor, motion carried.
The 2016 Dam Fees have been compiled for York Township and Dallastown Borough. Assistant Secretary Dvorak made contact with two Animal Control Officers in the area. Only one person responded. Discussion continued regarding terms of the contract. There were a few questions regarding a deposit that is required, and whether or not the deposit would be applied to call hours, would the deposit carry over if it is not used during the 2017 years. Also council wanted it made clear that the Borough does not want any trapping of feral cats. There would be a return to owner fee of $50, for any stray dog returned by Animal Control to the owner that would be made out to the Borough.
Councilman Snyder and Councilman Noll will meet with Secretary Sterner on Monday at 10 AM to discuss the job description, and get refusals in writing.
Unfinished Business
None.
New Business
Someone is needed for the Sewer Authority. One member has left the municipality, another member has medical issues, and may not be able continuing fulfilling duties. Michelle Miller-Noll was appointed to the Sewer Authority in January. Discussion continued.
Payment of Bills
Councilman Noll made a motion to pay the bills. Seconded by Councilman Harper. All in favor.
Adjournment
Councilman Bankoske made a motion to adjourn the meeting at 9:33 PM. Councilman Snyder seconded the motion. All in favor.
