The regular monthly meeting of Yoe Borough Council was held on January 3, 2017 at the Yoe Borough Municipal Building, 150 N. Maple Street, Yoe, PA 17313. The meeting was called to order by Council President Samuel Snyder at 7:01PM followed by the Pledge of Allegiance.
Council members in attendance:
Samuel Snyder
George Howett
Seth Noll
Ryan Harper
Regan Strausbaugh
William Bankoske
Barry Myers
Others in attendance:
Dana Shearer, Maintenance
Seth Springer, Solicitor
Steve Malesker, Engineer
John Sanford, Mayor
Diana Dvorak, Assistant Secretary-Treasurer
Minutes
Councilman Snyder asked if everyone had an opportunity to look over the minutes from the prior meeting. Councilman Myers made the motion to accept the minutes, Councilman Bankoske seconded the motion. All in favor. Minutes approved.
Visitors
There were no visitors in attendance at this meeting.
Solicitor’s Report
Councilman Noll made a motion to go into executive session due to personnel issues. Seconded by Councilman Harper. All in favor, motion carried.
The regular meeting was resumed at 7:17 PM. Assistant Secretary-Treasurer Diana Dvorak is expecting. Diana indicated that she would like to take FMLA for approximately eight weeks at the end of June, beginning of July. Council will be asking Secretary-Treasurer Sterner to resume full time Borough hours during this time. Once Diana returns, Secretary-Treasurer Sterner, will then go back to her part time hours. Councilman Noll made the motion for Councilman Snyder and Councilman Bankoske to discuss this with Secretary Sterner. Motion seconded by Councilman Strausbaugh.
Councilman Noll made a motion to re-appoint Patricia Myers to a three year term on the Yoe Borough Water Authority. This was seconded by Councilman Bankoske. Councilman Myers abstained. All others in favor, motion carried.
Resolution 2017-01 – Resolution to appoint Kevin Scritchfield to a three year term on the zoning hearing board, expiring on 12/31/2019. Councilman Harper made the motion, seconded by Councilman Bankoske. All in favor, motion carried.
Resolution 2017-02 – Annual Fee resolution. Adjustments were made to Sub-Division and Land Development engineering fees. If there is any question regarding adjusting the fees, they can be discussed tonight, or it can be passed as is. There was discussion regarding updating the zoning hearing board fee. There has not yet been a meeting between members of council, and Keith Hunnings from South Penn Code Consultants. Questions were raised regarding the invoice that we received, there appears to be double billing going on. Councilman Snyder would like to change the wording regarding zoning from “And/Or” to “Or”. Councilman Noll feels we should consider changing our zoning hearing fees. Discussion continued. The Zoning Hearing fee will be changed to $750.00. There was discussion regarding speaking with Keith Hunnings at South Penn Code Consultants and the billing.
Councilman Noll made a motion to adoptt Resolution 2017-02, with the changes to the Zoning Hearing Board fee, from $400 to $750, seconded by Councilman Strausbaugh. All in favor, motion carried.
Solicitor Springer has been looking into the speed limit signs. He also spoke with Mindy Barshinger, the secretary for East Prospect Borough regarding the company they purchased their signs from, and the cost. East Prospect Borough purchased their signs from All Traffic Solutions, and spent $4750, that included the sign, as well as the necessary equipment for the sign. Solicitor Springer also reached out to PENNDOT, regarding grant opportunities, details of which are included in the Solicitor’s report. Discussion continued.
There is still no definitive answer regarding whether the codified code of ordinances needs to have each page numbered and sealed with the Borough seal. Councilman Noll, asked Mayor Sanford if the thought there would be any issues with York Area Regional with the Borough putting up an electronic speed limit sign. Mayor Sanford does not think there would be, as York Area Regional uses their own signs. Discussion of what would be needed, or how to use a grant continued.
Councilman Myers asked Mr. Shearer where were on the LTAP study. Discussion continued on what studies can be done, and where, and who to contact. Councilman Myers made a motion to have Mr. Shearer to drafter a letter to PENNDOT for a study. This was seconded by Councilman Bankoske. Discussion regarding speed limit signs continued.
Engineer’s Report
Mr. Malesker brought in the basin inspection report, he will also send an electronic copy. The bids for Broad ST paving will be awarded this month. Councilman Snyder informed council that there still has not been any word regarding the PIB loan.
Mr. Malesker asked council if they would like to have a lunch meeting to review CS Datum. Council discussed recessing the meeting until Wednesday January 18th at noon – 53 South Duke ST, so council can attend the presentation of CS Datum.
CDBG applications are coming up. No decision had been made on whether or not we wanted to start another application. Councilman Noll suggested getting a few council members together at the end of January to go over potential projects. Discussion continued.
PENNDOT had sent a notice from the last traffic study that had been done. They included their recommendations on signage. PENNDOT is recommending some changes with signage on our streets, not on state streets. Mayor Sanford is going to follow up with the District Justice, as well as Chief Damon. Discussion regarding moving signs continued. Discussed the possibility of adding signage in Dallastown to give the trucks further warning. Councilman Myers made a motion to make the changes recommended by PENNDOT, minus item number three. And additional signage on Broad ST. Seconded by councilman Harper, all in favor, motion carried.
Mr. Shearer is going to provide the dredging information to Mr. Malesker to pass onto Dan at Clearview. York Township is going to contribute their 6” pump, and is considering that towards their portion of the fees. Councilman Noll asked if we had any cost worked out with York Township regarding the pump. We do not at this time. Mr. Malesker doesn’t feel that York Township was going to donate the use, that they wanted it to be applied towards their contribution. Discussion continued. Mr. Shearer is going to reach out to York Township to get a clear idea of cost for use of the pump, if needed Councilman Noll will follow up. Mr. Shearer asked if Councilman Myers still had a contact for the landfill. Councilman Myers will get that information to Mr. Shearer.
Mr. Malesker asked if they should match all markings that are currently on Broad ST. The consensus of council was yes.
The Borough will now have a mailbox as the replacement doors do not have a mail slot. Mr. Shearer assisted Dallastown when they had water restrictions. There was discussion on where the leaks were located. Mr. Shearer does not feel that the notifications to the Borough was lacking. Discussion continued.
Mayor Sanford asked about the snow emergency restrictions on Philadelphia ST. Mr. Shearer is suggesting that we put temporary measures in place during a snow emergency. To make a permanent change, the ordinance will need to be changed. Discussion continued. A temporary sign would need to be posted prior to the anticipated storm. The signs can also be posted on a 30 day basis. Councilman Noll made a motion to give Mr. Shearer the latitude to post temporary signs as needed on W Philadelphia (North side) for the durations as needed. Seconded by Councilman Bankoske. All in favor, motion carried.
Zoning Officer’s Report
Nothing was provided.
EMA Report
Radio replacement is taking place in the county. First EMA quarterly meeting is January 4th.
Councilman Snyder asked if everyone is up to date on NIMS. Mayor Sanford is going to check into this.
Mayor’s Report
Report provided. Mayor Sanford went out with Mr. Shearer to follow up on a snow complaint. There was also an animal complaint which was sent to Patti Myers. Councilman Harper inquired about the car on Broad ST. Mayor Sanford has been following up with the Police on this. There is a certain amount of time the car needs to be tagged prior to it being towed. The car on Broad ST is currently out of registration and inspection.
Secretary’s Report
The Citizens’ banking accounts have now been closed, everything now is at York Traditions.
The doors have now been replaced by Kirkwood doors. Spouting over the door needs to be replaced.
This is Connie Crull’s final year as tax collector. Councilman Noll asked who else needs to run this year. This information had been provided to Councilman Snyder, who will pass it along to the other council members. Discussion continued as to when paperwork needs to be submitted.
Secretary Dvorak asked if council wanted the tax collector’s books audited. Council felt it would be best if the books were audited in 2018 after the 2017 was completed.
A representative, and an alternate need to be appointed to the York Adams Tax Bureau. Councilman Myers made a motion to appoint councilman Bankoske as the representative, and Councilman Harper as the alternate. Seconded by Councilman Noll, all in favor, motion carried.
Unfinished Business
None.
New Business
Councilman Noll asked if the ambulance company was coming and checking the AED battery. A former council member and President Robert Morton passed away. Mayor Sanford requested that we send flowers or make a memorial contribution.
Payment of Bills
Councilman Howett made a motion to pay the bills. Seconded by Councilman Bankoske. All in favor.
Recess
Councilman Bankoske made a motion to recess the meeting until January 18 at noon at 53 N Duke ST. Councilman Harper seconded the motion. All in favor.
Councilman Noll, Councilman Myers, and Councilman Strausbaugh, as well as Dana Shearer, Seth Springer, and Steve Malesker were in attendance for the meeting on January 18, at C.S. Davidson 53 N Duke ST.
