Borough of Yoe

150 North Maple Street, Yoe, PA 17313 • (717) 244-5904

The reorganization meeting of Yoe Borough Council was held on January 6, 2014. Mayor Sanford called the meeting to order at 7:06PM, followed by the Pledge of Allegiance.

Oaths of Office
Mayor Sanford swore in Seth Noll and Regan Strausbaugh as Council Members and Connie Crull as Tax Collector. Mayor Sanford asked that right hands would be raised and the oaths of office were given to those newly elected. All answered, I do. The forms were completed and signed. Mrs. Crull will attend February 4th meeting, and her report will be given then.

Nominations
Mayor Sanford opened the floor for nominations for President of Council. Councilman Noll made a nomination of Sam Snyder for President of Council. Mayor Sanford said the new code states that we vote per person. We will take a vote at this time, with a show of hands in favor of Sam Snyder for President of Council, please raise your hand. Those raising their hands: Councilman Noll, Councilman Allar, Councilman Strausbaugh and Councilman Howett. Abstaining was Councilman Snyder.

Mayor Sanford opened the floor for nominations for Vice President of Council. Councilman Snyder made a nomination of Seth Noll for Vice President of Council. Mayor Sanford said we have a nomination of Seth Noll for Vice President of Council, at this time I’ll take a vote by raising of hands. Those raising their hands: Councilman Snyder, Councilman Allar, Councilman Strausbaugh and Councilman Howett. Abstaining was Councilman Noll.

Mayor Sanford said at this time I’ll turn the meeting back over to President Elect Snyder.

Council members in attendance:
Sam Snyder
Seth Noll
Thomas Allar
George Howett
Regan Strausbaugh
Barry Myers(arriving at 9PM)

Others in attendance:
Sandy Sterner, Secretary-Treasurer
Dana Shearer, Maintenance/Property Maintenance Inspector
John Sanford, Mayor
Connie Crull, Tax Collector(leaving at 7:09PM)
Seth Springer, Sitting in For Solicitor Charles Rausch
Steve Malesker, Engineer(arriving at 8:07PM)
Patti Myers, Code Enforcement Officer/Assistant Zoning Officer
Edward and Ruthann Orth, 142 S. Wilson Court

Opening of Regular Council meeting at 7:10PM
Councilman Snyder said first order of business. Let the record reflect that the county elections office notified the borough that Susan Beard had won the election, for a four year council seat. However at this time, after discussion with her, she would not be able to sign the affidavit of residency. The borough code is pretty clear, that we must give ten days for Ms. Beard to be able to show proof, to be able to qualify for that before the borough council can declare the seat vacant. Which would be as of January 16, 2014 but we aren’t meeting again until February. At which time, she does not qualify, we can declare the seat vacant. Until that time, the borough code states that the quorum should be represent of the remaining council members.

Appointments of Officials
Councilman Snyder said the next order of business is for reappointments. I’m going to do as I’ve done in the past, make one general motion for these reappointments since they are at the leisure of the council.

Councilman Snyder said I make the motion for the following appointments:
Borough Engineer: C.S. Davidson/Steve Malesker
Borough Solicitor: Blakey Yost Law Firm/Charles Rausch
Zoning Officer: Red Lion Borough/Dan Shaw
Asst. Zoning Officer: Patricia Myers
Code Enforcement Officer Patricia Myers
Animal Control Officer Will be taken care of at the February 2014 Meeting
Wildlife Control Officer Mike Ellis
Park Rental Coordinator Kim Johnson
Secretary-Treasurer: Sandra Sterner
Auditors: Stambaugh Ness PC
Rental Property Code Officer Dana Shearer
Sewage Enforcement Officer C. S. Davidson
EMA Coordinator : Rodney Smith
Deputy EMA Coordinator John Sanford
UCC Code Official: Jason Stevens/Code Administrators Inc.
Roadmaster: Councilman Barry Myers
YATB Representative: Councilman Sam Snyder
YATB Alternate Rep: Councilman Tom Allar
Yoe Borough Police Dept: York Area Regional Police Dept.
Health and Sanitation Officer: The Office of the President of Council
Right to Know Officer: Sandra Sterner
Dallastown Yoe Water Authority: Patricia Myers(expiring term as of 12/31/16)
YCPC LGAC Committee Rep: Councilman Tom Allar
The motion was seconded by Councilman Noll.

All in favor. Councilman Snyder said motion carried.

Councilman Snyder said we have Resolution 2014-01, which is the fee resolution for 2014. The changes from the Code Administrators are included as well as the latest subdivision/land development fees from C. S. Davidson. A motion to resolve 2014-01 was made by Councilman Allar. The motion was seconded by Councilman Strausbaugh. All in favor. Councilman Snyder said so be it resolved.

Councilman Snyder said we have Resolution 2014-02, this is for the Zoning Hearing Board appointment of Kerry Scritchfield for a term expiring 12/31/16. A motion to resolve 2014-02 was made by Councilman Strausbaugh. The motion was seconded by Councilman Howett. All in favor. Councilman Snyder said so be it resolved.

Minutes
Councilman Snyder asked if everyone had an opportunity to look over the minutes from the last meeting. Any additions or corrections? A motion was made by Councilman Howett to accept the meeting minutes of December 3, 2013 as presented. The motion was seconded by Councilman Strausbaugh. In favor of motion: Councilman Allar and Councilman Noll. Abstaining: Councilman Snyder.

Visitors
Ruthann Orth of 142 S. Wilson Court said her problem is her house hasn’t been set yet. Its setting there and its been there for three months. Still waiting on any kind of news whatsoever on whats happening. No one has contacted us. I got the bill and I paid it this morning. We are wondering what is happening. As I hear it was to be voted on last time, and it was not. Very upset, that no one has contacted us. We are waiting for someone to contact the borough so we can set our home down. I spent the last three months in a hotel, its costing us a lot of money. Our home is sitting there on the lot. We really need to know what is going on, and when its going to be set down. That is my whole problem. Councilman Snyder said I wasn’t here at last month’s meeting, so I’m not sure of what may have transpired last month. What I can tell you, what I know. It had to go through a land development plan that had to be submitted to our borough engineer. He wrote comments back, that I saw, in November to your engineer that drew them up. He was suppose to respond back to our engineer, to make the corrections. From what I heard from an email late today, our engineer just received those corrections today, he hasn’t had a chance to look over them yet. So, he was saying, we could conditionally approve the land development plan based on satisfactorily complying with the notes. Again we don’t know without seeing it, and without our engineer being able to look at it, if your engineer changed enough to come in to comply. That is where the problem is. Your engineer, Shaw Surveying, they submitted plans. Those plans had to have revisions done to them. And from what I hear, our engineer just go them back. Mrs. Orth said the original engineer is no longer there. Councilman Snyder said that is probably where your hold up was. I know for a fact, our engineer got those comments back to him in November. Now that is all I know about this. Councilman Noll said what was discussed in December was that C. S. Davidson, went over with us what the comments were and how he responded back to the engineer. And that point, it was up to your engineer to make corrections and he asked if we were in agreement with his reading of our ordinance and the language he had drafted to your engineer. He listed the deficiencies and we all agreed to that. And he could comment back. Mrs. Orth said in other words, do you think that our home could be set by the end of the month. We’re really really. Councilman Snyder said it could be, Steve was recommending a conditional approval tonight so we didn’t have to wait until February. Mrs. Orth said that would be great, believe me. Councilman Snyder said and the condition is once he reviews the plan, your engineer has corrected those deficiencies. Mr. Malesker is assuming to get here between 7:30 and 8 o’clock. The secretary said I told her if she’d like to wait she could do that. Councilman Noll said we would have to wait until he comes and presents the information. Once the conditional approval then the building permit is issued, allow the construction of stormwater to be done. Mrs. Orth said we have almost everything set to go. The gas, the water. I already contacted everyone. Everyone knows this. Electrician, the gas the water. All are on stand by. Councilman Noll said when the building permit is issued then you can go. Councilman Snyder said we can get back to you when Mr. Malesker arrives. You may want to get back to your engineering firm, to see if there is a timeline. Make sure, if he changed or left, that is probably held it up, to get comments back to our engineer in a timely fashion. We will come back to you.

Solicitor’s Report
Attorney Springer said I sent the borough a letter addressing the Buchart Horn contract and the other comment was on Yoe Drive. Waiting for Mr. Malesker to give us a report on Yoe Drive. As far as the Buchart Horn contract, in reviewing the contract, the limitations for liability be taken out. Most engineering firms have insurance, insurance is standard. There should be no liability issues. That was the one suggestion. And the other suggestion, was that as far as the services deemed public, just to make sure that Steve took a look at it, as see what other things would be needed as far developing this master plan. Because there are limitations on some of the hours, that they say they are doing while they are doing the work. Neighbors and the properties, I don’t know how many are involved. Once put a limitation and you go over that, its going to cost you. So, that everyone is on the same page, I recommend that Steve have a review of that. I talked to Tom earlier today, we discussed some of the issues surrounding the contract. And there is timing end here. That also needs to be considered. Councilman Allar said Steve reviewed the contract. The boiler plate of liability and payment. Is the same as Red Lion and York Township, those have already been approved. My concern of the timeline, is their contracts are signed. Red Lion’s have been signed for close to two months. We have to play catch up. So that when the window is opened for grants, CDBG and DCNR we’re done at the same time. Otherwise they are going to go forward and apply on their own. And Yoe Borough won’t get any of the money. We have a contract, it does us no good. We have nothing to do with the product, and its not going to be funded. The liability is so small on a contract like this, we aren’t building anything that would fall down or have to be corrected by another engineer. That we not hold it up any longer. I do have extra money, if Steve or if other things are found, we have other monies available. The contract is the key. That starts that ninety day window. Councilman Snyder said I don’t have a problem with the liability issue. The scope of the work is $14,500.00 unless there is a change order. That’s the only reason would see liability being a problem, then you have sixteen, seventeen thousand and you are only going to get fourteen five back. If we are using county money, we are approved up to twenty thousand. Attorney Springer said I am not talking about a breech, I’m talking about an issue that comes up, if you are doing fourteen and half thousand dollars worth of work and I am assuming that master plan is going to be used from something down the road. And I’m assuming the plan is to lay down the work. My issue is, the contractor comes in and does the work pursuant to the master plan. Something in the master plan is screwed up, the contractor is going to point to the engineer and say not my fault and the engineer says you’re right it is my fault. But your recovery is limited. I don’t know what kind of damage it could be, I don’t understand why they would limit their liability. They should have insurance. I reviewed it with Attorney Rausch, he agreed. They are required to carry liability insurance. Councilman Noll said we see that in our contracts. We don’t do that, we put the engineer as part of our liability. Discussion continued. Councilman Noll made a motion that we approve the contract tonight conditionally, striking the section paragraph 23G for liability. The motion was seconded by Councilman Strausbaugh. In favor: Councilmen Howett and Snyder. Opposed: Councilman Allar Councilman Allar said in any case, I would say, we send a letter back explaining what we’ve done. The secretary said I need all the information, and a draft letter so I can type it, contact people and addresses. Councilman Allar said I can get that to you. Councilman Snyder said motion passes. Attorney Springer asked if he could draft the letter. Councilman Allar said sure. Attorney Springer said the letter would say contract has been approved conditionally of removal of that language. Councilman Allar will copy Attorney Springer with the information.

Councilman Snyder said we have the amendatory contract with YCPC for the zoning ordinance update extending the project until 6/30/2014. A motion to sign the contract was made by Councilman Howett. The motion was seconded by Councilman Allar. All in favor. Councilman Snyder said motion carried.

Councilman Allar gave a brief update on what happened with the county commissioners. Last month I was authorized to go to talk to the commissioners in executive session to request funding. There were two restrictions, not to bring up the authority to be involved, and not to ask for any money for Red Lion, just to ask for our own. Those two restrictions were violated. I will pass out the letters. Debra Hatley was at our meeting last month, we tried to explain two times, that Yoe Borough was not on its own going forward with the authority. We were doing this on behalf of the committee and the other two municipalities. And a letter that would be signed by all three municipalities. Nevertheless, she went into the meeting on Wednesday. To quote from our meeting minutes, I said if York Township wants me to bring up with the commissioners about the authority, I would be happy to bring it up. I will do it officially. Debra Hatley said I can’t have an answer on that until I go back to my board. From nine o’clock Tuesday until the commissioner’s meeting the following morning at nine o’clock, I seriously doubt that she contacted the board but nevertheless, she brought it up at the general commissioners meeting Wednesday. How do I know that well, because when I had my meeting on Thursday, Doug Hoke asked me, what is this about Yoe Borough running off on its own and contacting the authority, without the other municipalities involved. Suddenly I had to defend Yoe Borough, which means we were talking about the Heritage Rail Trail Authority. I explained again, the letter, we told Debra this the night before. I explained what we were trying to do, I covered the same points that we covered at the council meeting on Tuesday. They liked the idea. They think it would be a much more efficient way to involve the authority, they have the experience. They can get the funding. Everything is involved with a trail. So that was one of the items. As far as the money, they had different options that they were presenting to me, one of which was we will take it from the $40,000.00 that Red Lion wants. I argued no, we have to work with Red Lion, not willing to do that. So Chuck Noll brought out the book with all the accounts, for the next twenty minutes they went through all these items. Whats the status of the accounts? They came up with $60,000.00. Now even though Debra Hatley and Dianne Price had argued for money on Wednesday, there was no decision on Wednesday. The decision was not made until Thursday at my meeting. That’s when they identified $60,000.00 and that’s when the approval would be done at the next Wednesday meeting. Which is the 11th. I knew it on Thursday, Dianne Price got a call from Chuck Noll on Friday that she has the $40,000.00. That was the sequence, Wednesday, Thursday and Friday. As I pointed out at the last meeting that I will get the money. It played as I had stated. Everyone is well again. Their contract is running. We have our money. We have to take care of these loose ends with our contract. I am going to pass out the two letters. Second one has to do with how the money is to be vouchered and reimbursed, but please read the first letter. There is one other thing, I understand that Dianne talked to Seth, and they aren’t going to cooperate with Yoe Borough. Seth do you want to comment on that? Councilman Noll said she just said, the extra money is in limbo for what they want to do because of Yoe Borough. Councilman Allar asked did you defend us in any way? Councilman Noll said I’d hope you would will, change your mind, and from this point forward put it behind us. Councilman Allar asked did you point out that is not our liability this funding? Councilman Noll said to my best of my ability. Councilman Allar said again, had Dianne realized that the $40,000.00 was not sufficient all she had to do was to have a meeting and ask what deliverables that we all could cut back on with that $40,000.00. And there would have been no crisis. We all could have gone back to the commissioners and asked for more money. Instead of unilaterally just taking it and leaving us with an empty bag. This didn’t have to happen this way. You will see in the letter, that the commissioners are very concerned that we all play well together. They will keep an eye on what’s happening and when the contract is done, how we all come together and go forward for more grant money. Councilman Allar said the second letter is about reimbursement. The secretary said we pay them first and then send it to the county. That money is taken out of the general fund and reimbursed out of the general fund? Councilman Snyder said if the money is there, if not take it out of the long term savings and then reimburse it back to the long term savings. Any other questions on the rail trail? Councilman Allar said the commissioners said anyone you want to tell, that we support you going to the authority go ahead and do it. I did not expect that line in the letter. Councilman Snyder said everyone should be happy, we got the funding.

Attorney Springer said what about the pressing issue of Yoe Drive? Councilman Snyder said I think its going to be an engineering thing. We have your comments as far as, we never established any control over it. Councilman Noll said we are still waiting for a meeting with York Township. Discussion continued on the road and culverts. Councilman Noll asked what the recommendation is, to send a letter or to have a meeting first, show them what we have. Attorney Springer said I’d write the letter and request a meeting. You want to establish your position, with the survey information. You invite for comment and further discussion A motion was made upon discussion with the engineer tonight, I will be representative of contact, have the solicitor prepare the letter to York Township to discuss the results and to expend funds to do that, not to exceed $500.00 by Councilman Noll. The motion was seconded by Councilman Howett. All in favor. Councilman Snyder said my question is going to be on the preliminary drawings and when you look at them, my only thought was the one outfall structure. The structure is in the borough, but the entire other system all the inlets are in the township. Legal or engineering, on maintenance. Discussion continued. Councilman Snyder said motion carried.

Maintenance Report
Mr. Shearer asked for any questions?

Councilman Snyder said you did a bang up job on the last couple snow emergencies we had. Especially with the one that involved ice.

Mr. Shearer said the note for the winter ops, so far its been costly. Been racking up use of material bills. My overtime is curtail it at the end of the week if the storm is in the beginning of the week. I used all the material we had on hand, ordered two more loads. Discussion continued about snow removal process.

Mr. Shearer said due to snow, we did not get the last leaf pick up in.

Mr. Shearer said if you see water running, we had an issue up here with the rental property. Call me, call Dallastown.

Councilman Allar asked if Steve was contacted about those deeds. Mr. Shearer said for rail trail property. Councilman Allar said the easement for up to the park and all that kind of thing. Rather than look up deeds. Mr. Malesker said I forgot to pull the file on that. I’ll do that tomorrow. Mr. Shearer said I’ll send Steve an email tomorrow.

Councilman Allar said we need to nail down the Boundary Avenue Bridge. We need to know what’s happening with the bridge. Dana and I met with the consultant and the engineer, we went over the situation and the bridge being one of them. There are options. We need find out what is going on with the bridge. Councilman Snyder said they were going to recommend what was going to be done with the bridge, she said she was going to take it back to her boss and let us know. Mr. Malesker said the intent is, if there is going to be a big deal to close. I can forward you Heather’s email address to confirm. It was moved up to a category C. No longer considered for abandonment.

Engineer’s Report
Councilman Snyder said Mr. And Mrs. Orth are here tonight. We heard what they had to say and tried to update them as much I could. Gave them the latest information from the email this afternoon.

Mr. Malesker said we got the revised set of plans. You saw that we had comments on the first submittal. I am not sure what your engineer has sent you. The timeline: the first letter was sent December 3, 2013. The plans were submitted November 6, 2013. Then we reviewed them in November, drafted the letter and went over the comments at the December meeting. We sent that to Grant Anderson at Shaw Surveying. We got another submittal December 30th from Grant Anderson. Mrs. Orth said we were told, Grant was no longer with them, at the beginning of December. Mr. Malesker said I have a transmittal sent by Grant on December 30th. We provided the comments and they resubmitted the plans. They basically followed everything we commented on. Tonight we just have a few things to go over. One of the comments: we need council to approve a waiver of section 301.L setback requirements, construction of an infiltration trench, the setback limits for a proposed parking area. Typically you aren’t allowed to have a infiltration trench outside of your setback. But in this case, there is really nothing you can do because of the size of the property. So we recommend that the council approve a waiver, to allow an infiltration trench and for the driveway to be outside of the set back limits. I recommend you do it. A motion to waive 301.L of the setback requirements by Councilman Allar. Seconded by Councilman Strausbaugh. All in favor. Councilman Snyder said motion carried. Comment number two, a notarized signature of the owner should be added to the plans. Plans need to be sealed by the property owners engineer. Prior to final approval, the property owner shall sign and record an operation and maintenance agreement covering all privately owned storm water facilities. That was submitted and I have that here. Since the property owners are here, they can sign it tonight and the borough can sign it. If Councilman Snyder notarize it, Councilman Noll can sign. The last thing the applicants are required to pay a fee to the municipal stormwater maintenance fund to defer the cost of the long term storm water management. All the storm water facilities on your property have to inspected yearly. There is a $751.00 fee for ten years. So that needs to be paid. Councilman Snyder said that is one of these things, you don’t get your building permit until its paid. Mr.Malesker said since it’s a storm water management plan, you don’t need council approval. Not like a zoning plan or land development plan. Its up to you to make a motion to approve the resubmitted plan, that’s up to you. Mr. Malesker asked if the borough got a revised plan, we got a revised plan December 30, 2013. Typically they copy the borough, this is my only copy. The secretary said Dan may have it. Mrs. Orth said Dan doesn’t have anything new. Mr. Malesker said we got this December 30th. This is the one that needs recorded. I can take this back and make a pdf of it. Mr. Malesker will forward the pdf to Dan Shaw. Mr. Malesker said both property owners need to sign and Sam will notarize. Mrs. Orth said I appreciate you helping us out, its been a long time. Mr. and Mrs. Orth signed the plan. Mr. Malesker said these documents need recorded and a pdf will be made of these documents for the records. You need to record it before you get the permit. Mr. Malesker said you go to recorder of deeds office, in the administrative center, the old court house.

Mr. Malesker said basin inspection was submitted. The inspection report is in the MS 4 notebook and a copy was sent to York Township.

Mr. Malesker said the other matter is the Yoe Drive discussion. The plans are available. Councilman Noll said the council motioned to have Seth Springer write a letter to York Township and asked for pdf of the plans be forwarded to himself. A meeting with York Township did not work out. Discussion continued. Councilman Snyder said the council needs to form a formal position.

Executive Session at 8:36PM
A motion was made by Councilman Noll to enter into executive session at 8:36PM The motion was seconded by Councilman Howett. All in favor.

Reconvening of the Regular Council Meeting at 9:04PM
Councilman Snyder said we had a council member elect attend the meeting at this time. Barry Myers was given the oath of office. Barry Myers was inducted as a councilman.

Councilman Snyder said coming out of executive session we discussed potential litigation issues. A motion was made by Councilman Noll to follow up with our solicitor, that he prepare the letter we had discussed, and to hold a meeting if necessary, expend the funds that we talked about earlier and for Councilman Myers to do some preliminary deed research and for the engineer to make contact with Gordon Brown’s for a specific project number. The motion was seconded by Councilman Howett. All in favor. Councilman Snyder said motion carried.

Councilman Snyder said we did receive notice on December 12, 2013 from the Army Corps of Engineers. They’re going to hold, they liked everything we did, and they find us into compliance, however they are going to wait until our obligation of the subsequent performance checks before they release us from the cease and desist. Five year time period. They won’t release until they see those five year checks.

Zoning Officer’s Report
Councilman Noll said I’ll pass around the folder. Time record for December, a total of 10 hours.

Councilman Snyder said there was one thing Mrs. Myers wanted to bring before council. She had citations ready to go against the Richardson property. There was discussions with Attorney Schentzka, who is representing Mr. Richardson and his family pro bono. He basically wants to hold off, he wants Patti to hold off on enforcement while he works on a deal to correct or abate the issue. He contacted me to see if he could deed the property to the borough for one dollar. I said I would bring that to council’s attention. However I wouldn’t expect council to go for that because we would be saddled with all the liens and debts. He said we could negotiate that away with the municipality and the authorities. I said that takes time, money and effort and at that time we would be saddled with this. Our attention was to go to the absolute auction, and under my opinion I didn’t think it was going to be wiped away, free and clear. I also went over what the council discussed over the previous years. He was aware, someone had given him information, that the borough was contemplating eminent domain and conservatorship. And I went over, the problems with the conservatorship and with the Habitat of York. The habitat was willing to work with us, had interest but we couldn’t give them clean title. That wouldn’t be guaranteed until you got through the conservatorship and still be relying on a judge. He liked that idea and said that maybe cut out the middle man and the family go to Habitat of York and just transfer the deed over to them. That way the family could take it as a tax write off. Because he is doing ongoing negotiations, he was asking Patti to come before council and see if we would stay any further enforcement until the absolute auction. Or until he can work out some other negotiating deal. That is what Patti was here for tonight. Councilman Noll asked what is our advantage of doing that because at the absolute auction, all those things would be absolved anyway? Councilman Snyder said yes, that way we aren’t putting anymore money into something that is going to be wiped away. That’s how I looked at it. Councilman Allar said habitat would have the same problem, with all these overhanging taxes and so forth. Councilman Snyder said they would have time to negotiate. If they don’t want to work with it, the absolute auction. The last discussion we had with council, we were probably going to send someone to the absolute auction and probably the attorney, if no one else was bidding on it, we would probably bid a dollar and get it. Our hope someone else would bid on it. He also said he wasn’t sure that at the absolute auction that everything was expunged. He would check with the tax claim bureau to get me an answer not to expend our funds, to get that answer. I heard that, the absolute auction. He was going to double check on that, he thought only the liens were absolved not the taxes themselves. Fees will still be involved. Councilman Allar asked what are the citations were about? Councilman Snyder said the snow removal and possibly the grass. The secretary said he has paid on the grass citations this past year. She asked can’t the attorney be asked that the property be mowed. Councilman Myers said Patti asked him that. The secretary asked he responded to that yes or no? Councilman Myers said he said he would have to check into that. Councilman Snyder said the indication I got from Attorney Schentzka is that other family members are stepping in. He would rather pay $2000.00 in fines than mow his yard. Other family members are stepping in. Discussion continued. A motion was made by Councilman Noll to hold off citations on the Richardson property until after the March council meeting and give the attorney two months to come up with some sort of plan that sounds acceptable to council. The motion was seconded by Councilman Myers. All in favor. Councilman Snyder said motion carried. The secretary asked if any complaints are received about snow removal on that property, should I forward them to the council president? Councilman Snyder said you can. Discussion continued on snow removal on sidewalks.

Emergency Management Report
Mayor Sanford said a snow emergency was declared on December 14, 2013.

Mayor and Police Report
Mayor Sanford said you have my activity report on the back is the police report for November. Highlights on the activity report: there was a tractor trailer that was cited for overweight on Broad Street. We used our new ordinance. That was on December 16, 2013. There was a tractor that was parking on Broad Street, he was given a verbal wording on 12/19/13.

Mayor Sanford said correspondence received was passed around or put into the file.

Mayor Sanford reported we do have a surplus of hours for police coverage.

Secretary’s Report
The secretary said I need to check about a meeting with our insurance carrier that H. A. Thomson wants a meeting on January 29, 2014 at 10:30AM with the Council President. Councilman Snyder said he will be there.

Councilman Snyder said we received notice from Erie Insurance that Grass Masters, certificate of liability insurance has been cancelled. Grass Maters was used to do grass cutting for the borough last season.

Councilman Snyder said we have notification from Keystate Publishers to codify and add in the items from 2013. The cost remains at $15.00 per page, no charge for unrevised back up pages. Not to exceed $225.00 and that will include hard copies for existing code books, new CDS and updated web posting until the next supplement. A motion was made by Councilman Allar to accept the quote of $225.00. The motion was seconded by Councilman Strausbaugh. All in favor. Councilman Snyder said motion carried.

Councilman Snyder reported that we did receive the call volume for Yoe Ambulance through 12/31/13. Yoe Borough’s calls were 62. Yoe Borough Ambulance name was changed to York Regional Medical Services, Inc and the borough received notice of that name change.

Unfinished Business
Councilman Noll said I’ll put this in the circulate file about the Chesapeake Bay plan, I finished up my year as President of YCMAA, I was asked to write a letter in regards to the Chesapeake Bay plan. The letter was on borough letterhead and this letter copy is for reference. Talks about the idea of a storm water authority.

Councilman Myers said last month we talked about the MA & PA Greenway. I am the chairman of that committee, we drafted a letter. Councilman Allar said I just wanted you to review the letter. Councilman Myers said we need to make sure the other two municipalities agree with the wording of the letter. Councilman Allar said I’d suggest contacting Ms. Hatley to set up a meeting. Councilman Myers said I called and left a message for Debra Hatley. She originally called me, she wanted to know about our committee and who was the chairman. A motion was made for whoever the representative from Yoe Borough to sign the document by Councilman Noll. The motion was seconded by Councilman Strausbaugh. All in favor. Councilman Snyder said motion carried.

New Business
Councilman Myers said the county changed their 911 dispatching. Chiefs makes changes. County wants to have more boxes to decipher where the duplications are. By boxes are an area. Since then they have changed their minds. Yoe Borough was always two boxes. The county wants less boxes. Basically they have one box for Yoe Borough. It is still the same as Dallastown, Red Lion coming. We need approval for one box. A motion was made by Councilman Noll to approve this plan and have Councilman Myers sign the approval of the changes on behalf of Yoe Borough. The motion was seconded by Councilman Howett. All in favor. Councilman Snyder said motion carried.

Payment of Bills
Councilman Snyder asked if everyone had an opportunity to look over the bill list. Any additions or corrections? Councilman Howett made a motion to pay the bills as listed. The motion was seconded by Councilman Strausbaugh. All in favor. Councilman Snyder said bills are paid.

Adjournment
A motion was made by Councilman Strausbaugh to adjourn the meeting at 9:34PM. The motion was seconded by Councilman Snyder. All in favor.

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