The regular monthly meeting of Yoe Borough Council was held on March 4, 2014 at the Yoe Borough Municipal Building, 150 North Maple Street, Yoe, PA. The meeting was called to order by Council President Sam Snyder at 7:02PM followed by the Pledge of Allegiance.
Council members in attendance:
Others in attendance:
Dana Shearer, Maintenance Supervisor
Steve Malesker, Engineer
Seth Springer, Sitting in for Borough Solicitor Rausch
John Sanford, Mayor
Ryan Harper, Resident
Chaz Downs, Resident
Vivian and Frayer Jamison, Residents
A motion was made by Councilman Howett to accept the meeting minutes for February 4, 2014. The motion was seconded by Councilman Strausbaugh. All in favor. Councilman Snyder said motion carried.
Councilman Snyder said the first visitor on the agenda, Dave Hunter was not presented. The secretary said he was suppose to come to council to ask for baseball field use. The Dallastown Cougars has not asked for permission this year.
Councilman Snyder said next on the agenda is Ryan Harper. Mr. Harper said he resides at 42 W. Broad Street. The reason I am coming here is for the truck traffic coming up our street. I understand you have rewritten the ordinance to take care of that but it hasn’t subsided at all. I am pretty adamant about it for several reasons. One the increase of traffic on that street has gotten a lot worse. Councilman Myers can attest to that. We have a lot of young children on our street, and its been getting worse. Its like a racetrack. The other reason is the width coming down our street. Coming down street, someone has to pull over. Its real tight. The other issue is the weight situation on our road. Where I live at the beginning of W. Broad Street and North Main Street, the road is sinking. Curbs are anywhere between 12 to 16 inches sunken down. I have to pull into the middle of street to let my family out of the car due the curb reveal. So I had done a survey, I did a spread sheet on it. This is a two week observation. The first section was during the time the ordinance wasn’t available, they couldn’t do anything about it. It looks like roll off trucks. I had asked John, he told me to call county about all of them. It got to the point that county was getting tired of me calling. I would call five ,six times a day. These aren’t roll off trucks, these are 53 foot tractor trailers coming down through. They even see the signs. I sat outside, I said look at the signs. A driver actually saw me point to the sign, and got stuck coming into the road. They almost took out the telephone pole, they’ve already run over Wayne and Sandy’s stone wall up on the sidewalk. They look at the sign, I tell them they’re not to be on the street. They pull back and forth three more times and go up the street. They don’t care. Even with these observations that I’ve taken, some didn’t make the report because I didn’t call them in. There is a lot of 53 footers and a lot of scrap trucks. Mayor Sanford asked what times do this occur? Mr. Harper said it seems to be from 7:30AM and 1:30PM. I have the times on there. They are headed towards the House of Windsor area. All the roads up here are suppose to be a weight limit. Some have turned up Philadelphia and gone up toward Lombard. And come back down Walnut Street. If there is a sign on Main Street, coming downhill, from the square up. A sign saying weight limit. 90% of the drivers that I talked to, said their GPB told them to go this way. I have said if the GPS tells them to go up an one way street, are you going to do it. No. I use to drive truck, I knew what roads I could go on, or not. Its your responsibility to know what roads you can use. Biggest issue is the road issue. I can’t the doors open on our vehicle. Councilman Snyder said I think everyone is this borough knows the condition of Broad Street and how bad it is. Mr. Harper said they’ve had several water leaks there. I just wanted to know what we can do? It gets to the point now, I have a scanner. I’ve called them already, I’ve called county five times within an hour one day. Councilman Snyder said if I can hold you off from responding, because of another visitor here, Vivian Jamison who has a related issue. Mrs. Jamison said I agree about the huge trucks. I am asking about the stop sign. She presented a sign used in Jacobus. The stop sign is literally ignored. The stop sign is at Poplar and W. Broad Street. I can watch at picture window and sometimes school buses do not stop. If you all would consider this example of the stop sign. I have called the police, and they’ve said its not worth their time. Police said there is no place to set a car. They could place an unmarked car there. It is really nasty and there are little children in the area. Either have the stop sign or remove it. W. Broad Street is a snow emergency route. Councilman Snyder said which is why I asked to address the two issues together. It seems like, we could handle them together as an enforcement issue. I’m not sure why the police would say there is no place to put a car. Mayor Sanford said the way the intersection is, there is no place to tuck them away. If they are visible then the people stop. Councilman Myers said one night, there was a police officer and I was talking to him in an unmarked car, he was out of car. A car went through the intersection, he got in the car and he got them. Councilman Snyder asked doesn’t anyone have a driveway, I know on Main Street they use my neighbors drive for VASCAR. As long as they get permission from the property owner, to hide themselves. As far up at the Jamison’s live, you can still see that stop sign. They could be watching the stop sign as well as watching for trucks. Ask them to take one day. I don’t know what days, look at this, if it’s a Monday or Tuesday, pick one for two or three hours. That is what we are looking for, like we use speed enforcement, we could have a truck detail. Mayor Sanford said we have some hours built up. Mr. Harper asked if the mayor has a log from the county. Mayor Sanford said no. Councilman Myers said even when they do their regular patrol, they could take time to sit in the alley. Its constant, 24 hours a day. Day or night, they blow that stop sign and keep on going. When there are cars on both sides, they are slowed down. When John calls a snow emergency, the cars go onto one side of the street, to watch it, now it’s a racetrack. Before the snow gets there, they go flying down the street. Do their regular patrols, take that time, and go down and sit for awhile. Mr. Harper said when I am waiting with my daughter for the bus, its like a race track. Councilman Snyder said the condition of the street, it slows people down. Mr. Shearer said my first question would be, why is there technically four way stop sign there? If I had to do a traffic study, there wouldn’t be a four way stop sign. I remind everyone that stop signs are not to be used for speed enforcement deterrent. Councilman Snyder said we’re not saying about the speed issue, we did our studies, why people think they’re speeding, there wasn’t an excessive amount of speeding going on. What I heard tonight was illegal trucks and people running a stop sign. True, what the council was thinking about putting in a four way stop,before I got here, it’s a valid four way stop, if people are running the stop. Mr. Shearer said you said it’s a valid four way stop, I’d argue that, its technically not a valid four way stop, theres no sight distant issues there. Maybe coming out of Poplar, on the lower side. At the posted speeds there, you would have a hard time, getting someone like Don Bubb, to get a three way stop. You would have a hard time getting there today. We have stop bars, we have oversized signs. We have the red strips on the signs. It comes down to. Learn all this stuff about stop signs. The first thing that they tell you, is that, stop signs that are unwarranted, are the most abused stop signs on the road. If you want to slow people down, we have heard that before. The parking further down, on both sides of the road, is a traffic calming issue. When you remove it from one side of the street. It comes down to enforcement and education, or redesign of the road. Whatever you want at that stop sign intersection. you want more signage, I guarantee you, it won’t have an affect. Councilman Snyder said I’m not saying we would be able to put that four way stop sign today, it was legally adopted. Now we have an issue of enforcing. Mr. Shearer said every so many years, you are to review your stop signs, to see if they are warranted. It’s a big issue all across the county, its an issue of enforcement. Councilman Myers said those four stop signs were put up all at the same time. We went through the borough, at certain places, the borough has places where alleys come unto the main streets, so we began putting them up over the years. The reason, we were having accidents up there on Broad Street. People were coming up off of the alley, on my side coming up and people were getting nailed. They were put in years ago, Ron Crull was the President. Mr. Shearer said it’s the design of that intersection, if you expanded the site distance, you can eliminate. Its engineering of that intersection, if you expand the site distance, then you wouldn’t need those people to stop on the main thoroughfare. Councilman Myers said it is what it is, it is enforcement at this point. Mr. Shearer said exactly but you know, if you are going, there are other signs that we can put up. Stop ahead signs. Councilman Snyder said I’m not saying more signage is the issue, I really think enforcement, we need to have details down there to see if we can make some sort of improvement down there. Just like the speed details on Main Street. They did ENRAD the other weekend, they had five vehicles going, I saw five vehicles out at one time. They were doing a tremendous job. I guarantee you today, there are still speeders coming down Main Street. Its only going to do so much. I think we start hitting these areas and especially when you see, scrap roll off trucks, if we have a couple details a month, with spending a couple hours out there, I think you are going to see if the scrap roll off gets hammered two or three times in a month and we get three or four people nailed on a stop sign. They see a cop car out there on Broad Street writing tickets, other people are going to see that we are not ignoring the road. Mayor Sanford said I’ll make a meeting with Lt. Zech and we’ll set up a detail for the week of the tenth. Mr. Harper said at the same time you do the details, would you be able to get how much the vehicle weighs at the same time. Councilman Snyder said with our new ordinance we don’t need to do weight, it goes by gross weight of the vehicle. But that is why we are limited on what type of fine we can get. But we don’t have these issues to take them to a scale. Mr. Harper said a lot of the semi trucks have weight detail. Mayor Sanford asked are you aware that we did make some arrests on this? Mr. Harper said no, I did not. I do like to hear that. Mayor Sanford said we will concentrate on truck traffic and stop signs. Mr. Harper asked with the road sinking, what can we do about that? I know there is a temporary fix. Councilman Snyder said the last time that was discussed by council, we had gotten a quote back in September, the quote was too high. We directed Dana to go out and get a second quote, then we got into this winter time. So I don’t know when there will be any kind of action. Mr. Malesker said I know that the water authority is talking about replacing the water main. Councilman Snyder said we were holding off doing any repair work until we know for sure. Mr. Harper said I know we have had two or three water main breaks. Councilman Noll said can someone make contact with the water authority to find out what their plan is. Mr. Malesker said I’ll bring it up at next week’s meeting. Councilman Noll said we need to know now.
Chaz Downs of 39 W. George Street said the alley, called Gay Alley. I was wondering can we get that paved. That alley is horrible. When we bring our cars there, there are big bumps and we bottom out. There are ruts in the alley. I have a 69 El Camino,that I restored, I do not feel comfortable taking it over. I have to be very careful. Here is a petition, I went around to the neighbors on both sides and every neighbor signed it, at least one in each property. They were all in agreement, to get something done about it. Councilman Snyder said a year or two ago, we had talked about the gravel and dirt. Mr. Shearer said it was four years ago. We had to get certified for that to apply for the monies. The state in the transportation bill, they increased funding for the dirt and gravel program. And they included low volume asphalt roads, I am not certain what that means yet. You will be able to take dirt and gravel roads and pave them or just roads in low volume situation. I want to take this class, to get the information that you will get out of it. The information from the county conservation district, the application is July. If there is something you want to keep dirt, you will need 25% matching funds. There are some avenues that we can do something with. We were going to have Gay and Clark Alley. They are the only two dirt roads left in the borough. We have added them to the conservation list as dirt roads in York County. The biggest problem is, pretty well stripped base material off that road. We are down to clay now pretty well in certain spots. It is full of ruts out toward Main Street, the hump has gotten worse. There are things that are needed to be done. My intentions are, to get with Barry shortly, so we can go over some things and get some cost estimates from Fitz and Smith to at least put some new material on that and regarding. It is really bad situation. Councilman Snyder said its been on our radar. We talked about it on the dirt and gravel road. I noticed the mud coming out into Main Street, then it’s a MS 4 issue. Mr. Downs if you dig it up and put some stone, that would help the drainage issue. Maybe the following year, do some paving. All that mud goes to my front door. Councilman Snyder said with the dirt to gravel issue, it would need to be regarded, it was graded the wrong way. Councilman Noll said I know we applied once or twice for that program. Mr. Shearer said we never actually applied. We have to have matching funds. Most places, most townships, its designed for rural areas, so road crews will provide labor and equipment. That is coming out their budget for that. The normal maintenance is coming out of liquid fuels. Councilman Noll said the first year we fill out the application and found out we weren’t on the county list so we are now on the county list. Mr. Shearer said I took the class. Still have to come up with the money for our part of the funding. Depending on what you want to do. Councilman Noll said we need to go around town and see what the damage is. Councilman Myers said the alleys with no base are bad. Councilman Snyder said we will put your petition on file, we have it on our radar. We are looking at it, we are going to see what we can. Even if its done in sections. We started looking at it four years ago via the dirt and gravel program.
Mr. Harper said he would like to commend Dana and his crew for doing one heck of job with the snow and ice removal. When I drive somewhere, you notice what a good job that is done here. I commend him 100%. Councilman Snyder said I wanted to commend Dana on your job in snow removal. The best compliment that you and your crew have gotten. After that large storm, I had an UPS driver come up to the house, I was trying to open my sidewalk, I had to go through the snow to get to the drive. The driver said Yoe Borough has the best snow removal in York County. These are the best roads that he has seen all day. Coming from an UPS driver, that is saying a lot. Mr. Shearer said I do appreciate that, but remember that when its budget time.
Councilman Noll asked Mr. Malesker if the dirt and gravel roads become a MS 4 issue, are there any grants that we are not looking at in conjunction to solve the areas. Mr. Malesker said I think I saw one in conjunction with dirt and gravel in regards to water quality. With the proximity to Mill Creek, we would definitely qualify. There is muddy run off coming off of. Councilman Snyder said even if there is money to cover the 25% match for the dirt and gravel program. Councilman Noll said let us know. Mr. Malesker said there was something going around, that there was something going around that type of money wasn’t being used. Mr.Shearer said when we had that meeting with Gary Peacock, we skipped over Gay Alley because of it being so far away from the stream. I don’t know why it didn’t dawn at me to take a picture during a rain storm but water run off is flowing right down past my house on its way to the drain. You can see the discolored water, you can see the difference. Its definitely a MS issue. Councilman Snyder asked to get that information to us. So we can apply in July. Councilman Myers said they used some kind of aggregate in Spring Valley Park, but it didn’t like water runoff. It didn’t hold. Councilman Snyder said what I understand about that program, they get people down from Penn State to look at the situation and make a recommendation based on the circumstance. Mr. Shearer said we would need a plan. The application is one page on the front and sketch on back. Its basic. I don’t know if I’d feel comfortable, the best way to address them. You would need a DSA, driving surface aggregate. A blended surface material. You can lay it with a tailgate, or lay it with a paver. The biggest thing is, one of emphasis of the class is drainage. We would have to somehow, deal with excess drainage, proper way. Councilman Snyder said this is where Steve come in, if this the grant money would pay for the engineering, for design. Mr. Shearer said there is a class in Reading, March 25 and 27. I am going to this, I am at the four year mark. There is a website, Penn State Dirt and Gravel program. It is a MS 4 issue. I think that helped get more money into the program. This program is big in the Marcellus Shale area. Pennsylvania is pushing this program, its being used as a model.
Mr. Springer met with Dana and Barry on the rail trail. The placement of rail trail going up Boundary Avenue going up E. Pennsylvania Avenue. I need to speak with the property owner there. I am waiting on Karla for an accurate sketch of the MD/PA rail line. Where it sits in relationship to this gentleman’s property and E. Pennsylvania. To work out an easement for the rail trail. Expansion of E. Pennsylvania Avenue. I got the ordinance to Barry for the borough’s rights to expand E. Pennsylvania. I will present that to the gentleman. The secretary was asked for the property right by Boundary Avenue, Mr. Makosky. Mr. Springer looked into the phone book. Mr. Malesker said didn’t they acquire some of the property. His wife left C. S. Davidson quite a few years ago. The secretary said she will call Jan Kreidler, the sewer billing clerk. Councilman Allar asked do we need to vote on that, for Upper East Pennsylvania. Mr. Springer said I was under the impression. Councilman Snyder said there is consensus of council, to pursue and see what progress he can make with the property owner.
Mr.Springer said the issue with W. Broad Street. If you remember the issue was that study, a study would cost money. You can reach out to some companies using that road unlawfully. Suggest that they can post a bond for repairs. Mr. Shearer said we did not have to modify the ordinance, that any carriers that use that would have to post. Mr. Springer said that is subject to the study. Councilman Snyder said enforcement with the current ordinance could make a difference. Mayor Sanford said specialized training, availability of qualified trained officers are some of the issues. Councilman Snyder said if it wouldn’t be the mayor following a driver and calling the police and telling them he was following them and identified the driver. Councilman Myers said I don’t think you can put signs up on Main Street. Log Road and Ironstone Hill Road, we have the same problem there. The state said get it on your street. Mr. Malesker said the sign has to be on the roadway that is posted. It needs to be within 25 feet so the driver can see it and negotiate. Mr. Shearer said I think I saw PENN DOT use it already. Councilman Myers said they can use it on their own street. Councilman Myers said we could ask LTAP to do a study for signage. Discussion continued.
Councilman Snyder said we did get a notice from Attorney Schentzka asking for a lead way of another sixty days. They now have the proposal to tear down the building. Councilman Myers said they are living in it. I have pictures. I walked around the other day. I was told they are using a kerosene heater. Mr. Shearer said I have noticed tire tracks. Mr. Springer said the water is shut off there. Councilman Myers said just because the water is shut off doesn’t mean someone can’t live there. Councilman Snyder said we had that issue with the Billets, what is considered living there. Councilman Noll said you have to literally catch them sleeping in their bed. Discussion continued. Councilman Snyder said I asked Attorney Schenztka to put it in writing. The family is committed to tearing the building down, they have a contractor lined up. The weather hasn’t been advantageous. He said it would be down in thirty days, you need a borough permit. By the end of the conversation, he said let’s make it sixty days. Put your proposal down writing. Further enforcement on the building. Mr. Springer said I don’t understand how they couldn’t afford the $30,000.00 tear down, but not pay the bills on the building. We aren’t sure if they are going to pay the liens on the property. Councilman Snyder said I have no problem waiving fees, the attorney is asking to hold off on any further enforcement. Councilman Allar asked when are the sixty days over? Councilman Snyder said he said by June 30th. Councilman Allar said free and clear is in May. Will this cause us not to take over the property in May? Councilman Myers said are we sure about that? Councilman Allar said I see a stall here. Councilman Myers said I don’t want us to lose our opportunity. Councilman Allar said we won’t have control if we don’t take it over in May. Discussion continued. Mr. Springer will take over as contact for Attorney Schentzka. He should have contacted me. I will reach out to him, and have a more detailed plan on what he wants to do. Tear down, rebuild. Don’t know why it would take until June 30th for a tear down. Councilman Allar said I’m afraid it will be an empty lot after a tear down. Even if he doesn’t tear down, the Habitat have the manpower to tear it down. They are looking at 2016. Mr. Springer said I am hearing, we are not interested in any proposals. Councilman Allar said there is a history of uncooperative behavior. You have all these taxes, if they become free and clear, then a family member comes in to buy it. Councilman Noll said have our solicitor contact them and report back to us. Mr. Springer said when I contact Attorney Schentzka we want a detailed plan of what he intends to do. Councilman Snyder inform him this letter doesn’t jive what he had told me. Councilman Allar said we are talking about just not the demo but after the demo and the names of those involved. We are talking about family, it would be nice to know who is sitting on the other side of the table. Mr. Springer said you would need the plan, and come to the meeting and field questions. Councilman Snyder said there is consensus of council to hold off enforcement for thirty days, until Mr. Springer comes back with the plan.
Councilman Allar said going back to the rail trail and the property owner. Do you want Karla there, in contract, it is part of talking to the property owners? Some positive benefits in talking to the property owner. If you want her there, that’s no problem its not going to cost us anything. She is limited in what she can do, until she knows what the property owner is going to allow us to do. So she can’t really start to do much planning. Hopefully its sooner than later, so she knows, if you make contact alone, don’t wait until next month. Mr. Springer said I want to make contact, as soon as I can make contact with them. I’ll give her a call. Councilman Myers said she has to give him some information before contact can be made. Mr. Springer said it seems to be reasonable. Discussion continued.
Mr. Malesker said after the last meeting, I forwarded an email from Joiann Galiano, YCPC, the rip rap replacement for the disaster relief CDBG grant, was not approved for the first round of funding and asking the borough if they’d like to submit for a second round. A motion was made by Councilman Noll that we submit for second round funding for the rip rap replacement. The motion was seconded by Councilman Allar. All in favor. Councilman Snyder said motion carried.
Mr. Malesker said Sandy forwarded an email to me, for application for the next round of CDBG grant funding. It will be accepted until June. I wanted to see if you wanted to resubmit curb and sidewalk on E. Philadelphia again. Its currently on the short list for this year, its not likely going to be funded for this year. Do want to apply for it again? Councilman Myers said we would like to talk about that. Maybe it would be better to apply for money for the trail there because we are looking at the trail head at being at the park. Applying for CDBG would make our possibilities for grants would wider, the Marcellus Shale money. I’d like to see we switch that over, to apply for money for trail down there. What we looked at doing is widen the road, it needs done anyways, this would be part of the grant and putting a wall in for a public trail in the lower section going towards the bank. Councilman Allar said I had talked to county planning, the feeling I was getting there would be $100,000.00 for 2016 and $100,000.00 for 2017. When the TAP money becomes available for York Township and Red Lion, if we could get $200,000.00 from CDBG and also go in to DCNR in 2016 possibly get another $200,000.00. Talking about a $400,000.00. CDBG would be a match for DCNR. If this all this monies comes together in 2016-17, it can come all together under one contract. Its what the county wants us to do anyway. The county is looking at a complete trail. Trail head to trail head, not something that runs up to a boundary. What York Township and Red Lion comes up to the boundary and goes back. The county would look upon us more favorably if its trail head to trail head. If we put the trail head at the park, anything there is a good piece and a bad piece. Karla is having some difficulty because of elevation on how we are going to get to the park. She talked about the one easement. She talked about steps. I don’t think its appropriate for elderly, wheelchairs, strollers. She hasn’t it worked out. Councilman Myers said she talked about having two alternates, having it going up Philadelphia Street, to have money in the grant to do the sidewalks, still have access point, where it goes up to the park. We have that right a way. Councilman Noll said right now we have ADA access from the park down to Philadelphia. With what we did with park project. Councilman Allar said the big fuss about having the rail trail in the park is that all the expenses, trail head and access in the trail, would be paid for with grant money. If we have a trail head lower down, then DCNR there not going to pay for access to the park. We would have to figure out something. DCNR is not going to pay for access to our park. If we put it up there. Councilman Snyder said what does it have to do with, the sidewalks on Philadelphia Street, either way you would want them there? We’re on the short list, we are almost guaranteed to get it, it would help even if that becomes a trail head. Either way, it’s a good thing to still put in for. Councilman Allar said I’m not saying not to put in for it, what I’m saying is, this is pretty clear, from county planning, you’re going to get one project, maybe a second. The only thing we can be pretty sure of, is getting whatever project we put down as number one priority. That’s the key. I think what Barry is saying, is to put the rail trail down as number one. We can put sidewalks in too. I don’t think we have to put in about the demo now. Because we have other options. Councilman Snyder said I have problem with that. If we are only getting one. I don’t think we can combine the rail trail, with something that is constant problem here, with storm water and we have a road, Philadelphia Street eroding away, properties are getting flooded out. We just had damage done at DELLCO because of snow removal. We need the sidewalk and curbs. I was told that this rail trail has its own set of funding and now you’re coming up and tell me, its going to compete with infrastructure repairs that this municipality desperately needs. Before I’d continue on with the rail trail, we need to work on infrastructure repairs. Councilman Allar said it could be part of the trail head work. Councilman Snyder said until they said you don’t have to put sidewalk to take you down to Main Street when the trail is going toward Red Lion. I see that working against our determent. If there is all this money for this rail trail, then we go for the money for the rail trail and we keep our CDBG for infrastructure repairs. We are on the short list, almost guaranteed to get this. We have been getting nothing but complaints from how many people about this storm water runoff. Then you are going to put towards the rail trail that I was always told, there is money out there, there’s all this money out there. Like saying, we are not going to work on the gabions because we want to do something to the rail trail. I see that as being counter productive for this municipality. Councilman Myers said and we don’t think we have a problem with roads on Pennsylvania Avenue, do we? You’re just saying, we have a problem there too. You are still getting something done with your borough, I don’t say we don’t have a problem up on Pennsylvania Avenue, we have a problem up there too. The width of it. How are you going to get a fire truck down through there. Councilman Snyder said that’s not causing the problem that the storm water is, DELLCO gets flooded out there everytime. They just had, I just a damage complaint. We have water dumped into all three properties. Counter productive. Councilman Allar said part of putting the trail head in the park is access to the trail head. Now we are talking about sidewalks and so forth. Where is the trail head going to be, and where is access. This all can be incorporated. Councilman Myers said I’m okay with it either way, if you want to put sidewalks up there. Number one, I’m okay with that, we can work to get other stuff. I don’t think the trail part of it, I think it will help us. Councilman Snyder said still try to get the trail head up there. My whole point was we weren’t going to put in for any money in for CDBG grant for the rail trail. Because that’s what I thought what this council has been told for how many years, because we were going in Red Lion, they’re going in for their own grant and York Township, then there is suppose DCNR and LTAP money. Councilman Myers said we are putting in for that true. Councilman Snyder said then there should be no reason to put in for CDBG money for a trail head at the park that we are going to compete with infrastructure repair. Councilman Allar said there is, DCNR money absolutely, there is match for DCNR. I don’t think the borough wants to get $200,000.00 we need a match from CDBG. Councilman Snyder said and let us go in with three municipalities, you’re telling me that York Township won’t get any more CDBG as Red Lion. Councilman Allar said York Township doesn’t qualify for CDBG they’re not low income. Councilman Noll said one thing with Chesapeake Bay. Any project we do going forward, you have to look at storm water and other options that go along with it, so whole idea, when you have equipment mobilized, if its storm water or other. If we would look at the park as the trail head, there is no reason that these storm water items can not be part of, because of the mandates that we have. We’re going to have to do it anyway. Every project we have to do an evaluation form. When we do the streets we have to fill out an evaluation form. In the alley here, to say why we can or can’t put in additional storm water in with that project. They don’t care what it costs us. Councilman Snyder said if that’s the case, we look out for the borough residents first and we play the odds second. You put in what is guaranteed, what will help this municipality and we put in for curb and sidewalk in Philadelphia, then we put in second for the trail head at the park. You know that will be the popular things, and get both funded. We were on the short list. Councilman Noll said is it possible to combine it in year one and year two. How do we have to wrangle to money to make it work? Councilman Myers said we could get a match with TAP money, maybe Yoe Borough would be included with that. I only had one meeting, we just have conquer the bumps. Councilman Snyder said we have to work out the details for the trail and we know we can get work done in this municipality in the next two years. Councilman Allar said if we are smart about the way we write this up, we write it up in a smart way, we put in there the infrastructure that we want. All you are concerned about is getting it done, whether it’s a trail head grant or under a sidewalk grant. The point is it gets done. Councilman Myers said we have to make sure we make the trail head appealing. We make sure its done right for trail head and the infrastructure/storm water. Councilman Allar said storm water issues would need to be corrected. Councilman Myers said be positive about things getting done around now. Councilman Snyder said we should rank them so we can get the storm water done. Councilman Allar said it looks good to get $100,000.00 for CDBG, Lori DCNR says it looks good for $100,000.00. Its not a wild dream. They didn’t have any problems getting the TAP money. This is a continuation, trail head to trail head. Councilman Noll said I would much rather see a trail head at the park, to enhance our existing infrastructure. And I think, the way everything has gone with Chesapeake Bay and MS 4, I think the infrastructure, if there is a way work together. Make it work. Councilman Myers said its going to help with park and trail head, the water comes from the top of the hill. That would be handled with the grant, we are helping with water runoff. Councilman Snyder said I am 100% for a trail head at the park. I’ve seen this happen before, if the trail head is there and you connecting here, if that is cut, you are counter productive, you could screw what we are a shoe in to get. Councilman Howett said if we are shoe in to get this sidewalk grant, I know we need it, and widen report. If elevations come in, we could screw up what we already did. If we put the sidewalk in, and work together to elevation worked together. If you have one in first in and the elevations aren’t right. Councilman Noll asked what is routing to get to the MA and PA if the trail head is at the park? Councilman Myers said we have to work with Karla about it, look at it. Councilman Noll said if you have to go down Philadelphia, you would have to build the sidewalks. Councilman Snyder said if the trail head is at park and you go down Boundary Avenue, we’re not that far into it in the whole process. We have a feasibility study, and the park isn’t even in it. We don’t even know all this,we are shooting ourselves in the foot, that we have put in for, been needing for six years and kept being pushed back. The problems are getting worse. You are saying Karla doesn’t have it worked out. What if that ends back in the land that we just spend how many thousands of dollars to quick claim, because that is where the trail head was suppose to be. Councilman Allar said Karla will have a few months to work it, that is Karla’s job to incorporate that into the trail head, including storm water issues are. We have to make sure, we are talking about those have to be solved or we don’t have a trail head. Councilman Noll said can she do some due diligence over the next month and look over it. Councilman Myers asked when does the application have to be done by? Mr. Malesker said June 6th. Councilman Noll said we need to know if the rail trail head at the park is plausible, if she can do some work over the next month to see if it is possible. Councilman Myers said its timing, I only talked to Dianne and Deb one time. Councilman Snyder said we have to be smart. Councilman Myers said we don’t have to do it all at one time. Discussion continued. Mr.Malesker said there is a possibility of a joint project with the water authority on Broad Street. Discussion of our storm water and infrastructure funds and our account holding the yearly amount of $15,000.00. We will have about $30,000.00 for new total in 2014. Mr. Shearer said they want to put 8 inch main on Broad Street. Mr. Malesker said that would be service lines and curb boxes. Councilman Allar said what about the ordinance that homeowners putting in sidewalks? Councilman Snyder said once we put in sidewalks with CDBG funding for half the town, we went down that road.
Mr. Malesker said do you want to move forward with the equipment and material bid for the next cycle with Dallastown? A motion was made by Councilman Noll to work on and advertise, and work with Dallastown Borough for their next cycle of the equipment and materials bid. The motion was seconded by Councilman Myers. All in favor. Mr. Shearer said we want to add bigger rip rap stone, R 6. It wasn’t on the contract. Add at least a truck load. Councilman Snyder said last month when you weren’t here, up on Yoe Drive, that would require big stuff. Mr. Shearer said bring me up to speed here. What scope are we talking about? Scour hole and re-enforcing around the out fall. Mr. Malesker said existing contract ends in June. Not probably going to use one size, use multiple sizes. Councilman Myers said put it in for the next cycle. Councilman Myers said I forgot to tell you about it from last month. Mr. Malesker said we can include stone in there for the dirt and gravel. Mr. Shearer said we had the discussion with the geotextiles. Mr. Malekser said Fitz and Smith won’t place it, it would have to be a separate bid. Whether you need that, I’m not sure. Discussion continued. Mr. Malesker said I’ll confirm with Dallastown next week to continue with joint bid.
Councilman Myers said Boundary Avenue. The zoning map on Boundary Avenue including the county bridge is in York Township. Obviously the whole street is in Yoe Borough. When they applied for the TAP money, they said they were going to bring the trail down to Boundary Avenue. They are looking at it wrong. York Township checked their ordinance and they said its not our street, its Yoe Borough. We may have to do some gentleman’s agreement, that Boundary Avenue is Yoe Borough. Karla said she was going to talk to Will Clark, YCPC. We may need to write some gentleman’s agreement. Councilman Snyder said if you look our map its clearly in Yoe Borough, but the County map is off, all those parcels are off. The parcels are all shifted from the borough line. Councilman Myers said you said the same thing Felicia Dell said at the TAP meeting but I still may have to do that gentleman’s agreement. For whatever reason. I am going to find out from YCPC. Councilman Snyder said there is a consensus of council that Boundary Avenue is in Yoe Borough and I can sign any agreement.
Councilman Snyder said we received the memorandum from C. S. Davidson, showing the 2013 wastewater flows for Springettsbury. A quick note for Yoe Borough, there was a percentage increase of roughly 4.2%, that the actual 2013 flows are 112,687 gallons and we have a treatment capacity of 137, 350 which puts us at 82.04%.
Zoning Officer’s Report
Councilman Snyder said we already went over the issue on 230.
Councilman Noll said it talks about where she has done recent citing. Councilman Allar said there was a tree blocking the sidewalk. Councilman Noll said she sent letters to 69 N. Main, 36 W. George, 305 Wilson Court. The tree at 109 W. George Street has been removed. I’ll pass it around.
Councilman Allar said in reading Seth’s email. We are going to have a public meeting on March 13th. Is that one of the two? This is important, we should do some outreach. We didn’t have the community with the comp plan. We have a letter from the Youth Development Center and I talked to the director, Rodney Wagner. He is willing to put a crew together, if we have a flier. He could have crew on the street, passing out the flier. It would only cost for the printing of the flier. He will contact me tomorrow. Discussion continued. Councilman Snyder said there is about 464 units and we can’t stick them into the mailboxes. Take the notice. A motion was made by Councilman Allar to spend up to $200.00 for the flier. The motion was seconded by Councilman Noll. All in favor. Councilman Snyder said motion carried.
Mr.Shearer said we had some issues with the piling of the snow. I had another couple of complaints on the piles of snow. I am working on a list of the don’ts. I want to put it together for next month. That will be our future don’ts list in future snow storms.
Mr. Shearer said the hydrant at Fourth and Main Streets. The breakaway was damaged. It should be a quick and easy fix.
Mr. Shearer said I will bring your attention to the park and the meter pit. We had a water leak. I had it shut off on our side of the meter. The shut off valve and press release in the pit. In less than a foot between the meter and the shut off valve is where it broke. The reading they took on it. The bill is $3208.90. Councilman Allar asked how long was it on? Mr. Shearer said I have no idea, I found it beginning of February,the ice storm after the last meeting. I just happened to be up there to look for damage in the park, I heard the water running in the pit. It was a fine spray draining away. I suggested to turn off the water down in the alley near Pennsylvania Avenue. There is a curb shut off down there. We will have to shut it off there. We did the water line when we redid the park, to make it easier by having it in the pit. Councilman Myers asked about any insulation. Councilman Snyder asked about the accuracy of the meter reading. The Ali property only lost 180,000 gallons, with ice coming out. My water bill was high, they didn’t do a meter reading, they estimated. Mr. Shearer said they went to a radio read meter. They can drive into the park and with radio frequency and read the meter and they download that. I know they did do that, because they contacted me, I met them up there one day. We uncovered the snow and went into the pit and read it. That thing could have been pumping away for how long? Councilman Myers said I think we should put some insulation in there as a precaution.
Councilman Myers said a family is looking at buying the Attig property and splitting it off to others in the family. They want to have one driveway. They wanted to see if they needed a variance. It would be a variance in Yoe and York Township. Mr. Jansen who inquired is not from this area.
Mr. Shearer said the tractor needed repaired, there was a broken cable.
Mr. Shearer said we are waiting to get a bill from Bob Strobeck for snow removal.
Mr. Shearer said we have one last load of salt on order.
Mr. Shearer said by March 15th we need to commit to the costars contract for the state purchase of salt. I am going to put it at 100 tons, which gives us a max of 140 tons. Because that is a state contract, I will check with Gary Tipton for using liquid fuels monies. We may need to use liquid fuels for the end of this year. A motion was made by Councilman Noll to have Mr. Shearer enter into next year’s salt contract through costars at 100 tons. The motion was seconded by Councilman Howett. All in favor. Councilman Snyder said motion carried.
Mr. Shearer said the upper Pennsylvania Avenue, we had an issue with the piles of snow and the loader breaking down that we couldn’t get the garbage truck up over President’s Day. We offer to the residents on the upper side, through a letter through me, in case of inclement weather, you use the corner of the quiet title land as a place to put their trash. I don’t know if you want to think about it. Councilman Noll said let’s wait until later in the year, if you bring it up now, they’ll forget about it. Councilman Snyder said they could put out double the next week. Mr. Shearer said I collected the trash the next week, to carry it forward. The truck couldn’t get up there, since it had melted and refroze. That is something you want to consider. Discussion continued.
Mr. Shearer said a thank you to the Dallastown School District for their help while our truck was down. Helped in the downtown getting the storm drains open.
Mayor Sanford said Dana is our only full time employee, we rely heavily on part time help for snow removal. I’d like to have thank you notes sent to them signed by the Council President.
Councilman Snyder asked about the majority of the property maintenance letters/bills have been sent, that means all of them haven’t been sent. What is the scope on that? Mr. Shearer said there is two left. Councilman Snyder said the sixty days will be the end of April. Mr. Shearer said one concerns Mr. Deardorff, the one property he is still associated with by record, there is a management, there is a deal there. He still owns another property separately. There needs to be two letters. Councilman Snyder said by May, we can go after those that haven’t paid.
Councilman Snyder said we did get that notice from Youth Development. Keep in mind at the park or ball field. Councilman Allar said they are only available on Saturday and Sunday. Mr. Shearer said can you find out more of the do’s and don’ts. Discussion continued.
Emergency Management Report
Mayor Sanford said we declared three snow emergencies, February 3, February 12th and March 1st. A motion was made by Councilman Howett to accept the declarations of snow emergencies. The motion was seconded by Councilman Strausbaugh. All in favor. Councilman Snyder said motion carried.
Mayor Sanford said on February 7th, the Office of Emergency Management sent out a questionnaire on salt. I worked with Dana and returned it.I have a copy for the file.
Councilman Noll said the radio system has been changing for the county. There are a lot of issues. The only thing we need to know from fire department or any other standpoint, any radios that we have, will be swapped out at 100% cost. They aren’t purchasing any additional radios. Mr. Shearer said we borrow radios from the fire company. We use the frequencies for between municipalities. Councilman Noll said this letter explains everything. Councilman Allar asked is there a secure channel. Mayor Sanford said there is an encrypted channel that the police department uses. Councilman Allar asked is it just for the police or other agencies? Mayor Sanford said it depends, we can get tied into those, they carry radios that are encrypted. There is a main channel and side channels. Discussion continued.
Councilman Snyder said we received a request from York County EMA Services, because of implementation of the new CAD system, all the local fire chiefs, updates along the way. They are requesting us to review plans, and attached sign off sheet. A motion to sign the plan was made by Councilman Myers. The motion was seconded by Councilman Howett. All in favor. Councilman Snyder said motion carried.
Mayor Sanford said you have my report. Police report is on the second page on the bottom. We have a surplus of hours of not quite ninety hours.
The secretary reported that we received from DEP that a product transfer line was removed at the Sheetz #268 at 3200 Cape Horn Road and no contamination was observed and all samples met standards.
The secretary reminded everyone to file their ethics reports. This year the auditors asked to review the ethics reports from 2013.
The secretary reported that notice from the state that liquid fuels payment and we received payment today of $20,508.94 from the 2013 filing of their report.
The secretary said that since Cougars aren’t the baseball field, at least they haven’t contacted me. I still need to get a portable toilet, is there any special place to contact? Councilman Noll said Knapers is the cheapest you can find.
The secretary said beginning in February 19th, I began having computer problems. I couldn’t get payroll check to work in Quick Books. Yesterday I had the techonology solutions manager and his trainee from Stambaugh Ness here, and it took them an hour and half to scan the computer. I only have 2 GB of RAM. I am having troubles opening up the internet and my Windows XP support expires on April 8,2014. I asked them for an estimate. For Opti Flex 30/20 desktop with 8 GB of RAM of $1009.81. And for set up and configuration $200.00. I will get new windows pro and they can download Quick Books 2014. The problem with the payroll check has been solved. A motion was made by Councilman Noll to purchase with the quote from Stambaugh Ness the computer and software. The motion was seconded by Councilman Strausbaugh. All in favor. Councilman Snyder said motion carried.
The secretary said the office will be closed at 10:50 AM on March 7th.
Councilman Snyder said we received notice York County Borough’s Association on March 27th at the Dallastown Fire Company Let the secretary know so your reservation can be sent in.
Councilman Snyder said Mr. And Mrs. Orth on 250 S. Wilson to cease and desist the address they are using. They were given the new address of 142 S. Wilson Court.
Councilman Snyder said York Water Company is hosting a seminar of ICE on March 26th.
Councilman Snyder said I was notified to attend YCPC’s meeting for the new zoning ordinance for the borough on March 27th.
There was no additional unfinished business.
There was no new business.
Payment of Bills
Councilman Snyder asked if everyone had an opportunity to look over the bill list. Additional bills: MCI $27.21, Yoe Parts$73.86, NAPA $69.99, Messick’s $25.15 and York Area Regional Police $19,247.00. A motion was made by Councilman Noll to pay the bills along with the additional bills mentioned. The motion was seconded by Councilman Howett. All in favor. Councilman Snyder said motion carried.
A motion was made by Councilman Strausbaugh to adjourn the meeting at 9:56PM. The motion was seconded by Councilman Snyder. All in favor.