The regular monthly meeting of Yoe Borough Council was held on October 4, 2016 at the Yoe Borough Municipal Building, 150 N. Maple Street, Yoe, PA 17313. The meeting was called to order by Council President Samuel Snyder at 7:00PM followed by the Pledge of Allegiance.
Council members in attendance:
Others in attendance
Dana Shearer, Maintenance
Seth Springer, Solicitor
Steve Malesker, Engineer
Kevin Pruner, Resident
Diana Dvorak, Assistant Secretary-Treasurer John Sanford, Mayor
Councilman Snyder asked if everyone had an opportunity to look over the minutes from the prior meeting. Councilman Noll made the motion to accept the minutes, Councilman Bankoske seconded the motion. Councilman Snyder abstained, all others in favor. Minutes approved.
There were no visitors at the beginning of the council meeting.
Solicitor’s report was provided. Solicitor Springer sent the change of our UCC official to the Department of Labor & Industry. Discussion is continuing between Solicitor Springer, Councilman Snyder, and Richard Fromeyer at American Legal Publishing regarding the codification. Solicitor Springer recommends having the contract effective starting January 1, 2017.
Councilman Noll made a motion to accept resolution 2016-09, opting in to the York County Regional Pollutant Reduction plan. Councilman Harper seconded the motion. All in favor. The secretary is to email a copy of the resolution to Pam Shellenberger. Discussion continued regarding the pollutant reduction plan.
Councilman Noll inquired as to whether or not we have been in touch with American Legal Publishing regarding obtaining our information from Keystate Publishing. Solicitor Springer, and Diana Dvorak have both been in touch with Mr. Fromeyer to let him know to proceed with obtaining these documents. Discussion continued.
Click here to view the 10-16 Solicitor’s Report.
Report attached. We do not have enough material to do Cold in Place on Broad ST. A revised cost estimate was provided. The new estimate is $174,500. This estimate is actually cheaper than doing the cold in place. Councilman Snyder will proceed with obtaining a PIB loan. There will be about 900 square yards of base repairs. The cost may go down, based on the work currently being done on Broad ST. Discussion continued.
Councilman Noll recommends that the bidding process be started now. Mr. Malesker will follow up with Josh Kopp, his contact at Penndot. Councilman Noll made a motion that C.S. Davidson start bid documents as discussed on Broad ST and Orchard. Councilman Myers seconded the motion. All in favor. Motion carried. Councilman Snyder was given a 6 to 9 month window to get the loan approved. Also, anything over $125,000 requires additional documentation.
Mr. Malesker asked when the best time to have the work done would be. Councilman Noll suggested June 15 through August 15, as that is generally the slowest time for pavers.
Mr. Malesker inquired about the basin inspections. Councilman Myers made the motion to have C.S. Davidson do the basin inspection at their convenience to be completed by the December 31st deadline. Councilman Bankoske seconded the motion. All in favor. Motion carried.
Click here to view the 10-16 Engineer’s Report.
Maintenance report provided by Mr. Shearer.
Mr. Shearer asked who is responsible for the alley behind 306 S Main ST. The Borough has established that this alley is not adopted. Residents from the Henry apartments are calling regarding the large hole in the road. The inlet behind 306 S Main ST garage is the Borough’s infrastructure to repair. Councilman Noll said paperwork regarding BMPs will be required.
There is a problem with the inlet in front of Yoe parts, a few weeks ago it had been hit. No one is sure who hit it. Several estimates are attached for the repair. Discussion continued as to possibly replacing, rather than repairing. Councilman Myers and Councilman Noll mentioned that there will be pipe work, and a Penndot permit required. Mr. Shearer will contact Mr. Malesker to further investigate.
There is an erosion issue at the park. Mr. Shearer is recommending a sidewalk be put in. There are two estimates attached. Mr. Shearer would also like to put in some vegetation to help curb the erosion issue as well. Councilman Noll wanted to know if we were going with the cheaper estimate of $3336.00 which account the money would come out of. Councilman Snyder said it would come out of the general fund, but he’d like to hold off until the budget meeting. Discussion continued regarding using volunteers from the fire company to help put in the sidewalk, if the Borough would pay for material. Mayor Sanford inquired as to whether or not there were any grants available. Mr. Shearer said there may be some block grants available.
On the morning of the 18th there was an accident that took out a section of guardrail and ended up in the chain-link fence. There is an estimate attached to repair the section of fence that was damaged. Mrs. Dvorak is to call the insurance company that is listed on the police report to have them pay for the repair. Councilman Myers made the motion to approve the fence repair, pending approval from the insurance company, in the amount of $570. Councilman Harper seconded the motion. All in favor. Motion carried.
The Ventrac and the Cub Cadet sold in the amount of $4197.50. The money will be used to offset the cost of the John Deere tractor. The next auction is on the 11th, Mr. Shearer will take in the leaf loader and natural gas generator. Those funds will also be applied to the tractor as well.
Councilman Myers got a price for a diesel Ford F550, with a galvanized body, a snow plow package, wrap around hydraulics in the amount of $82,784. Mayor Sanford asked how long it would be before the truck would come in. Councilman Myers said it probably won’t be until the beginning of the year. $40,000 will come out of liquid fuels, the remaining will come out of capital reserve. Council would also like for the 1995 Ford F250 and a spreader to be sold to help offset the cost of the new truck. Discussion continued.
Councilman Noll made a motion to order the F550 in the amount of $82,784 using the appropriate amount from liquid fuels, with the remaining coming from capital reserve. Also the older truck is to be sold at Manheim Auto auction. Councilman Bankoske seconded the motion. All in favor. Motion carried.
The older truck (1995) will be kept until the new truck comes in.
Zoning Officer’s Report
No report provided. Patty Myers has been sending out letters to property owners, and is working on several ongoing issues. Mayor Sanford asked that she go down the alley behind S Main ST. There are several unregistered vehicles parked along the alley behind the first few houses.
Changes from York County on how local coordinators are notified, and what the criteria is. Quarterly meeting coming up in the middle of October.
Mayor Sanford has been working with Mr. Shearer regarding issues on 85 W Walnut. Detective Hoppell is also now involved as well. We also received an estimate on coverage for 2017 Police protection, there is a proposed increase. There has been some incidences of arson in Dallastown. There have also been vehicles and residences broken into recently, Broad ST is a target area.
The State Mayor’s Association sent correspondence regarding Radar. Windsor Borough is dropping York Area Regional coverage in 2018. Discussion continued.
Councilman Strausbaugh is still in communication with Mr. Houseal regarding the traffic problems on Main & Water streets. Mr. Houseal wants to know if he can contact the State Police to set up a speed trap. Mr. Houseal can contact the State Police, but State Police may defer it back to local Police coverage. Mayor Sanford will follow up with Mr. Houseal.
Mayor Sanford asked if there were issues on Broad ST with bus traffic. In the morning there is a bus with kids, but in the evening she is traveling down Broad ST with an empty bus. Mayor Sanford is going to follow up on this issue.
There was notification in the circulating file regarding service awards for any elected official that has been serving for over ten years. Mayor Sanford asked for a list of how long everyone has been serving.
Mr. Pruner came in to inquire about issues at 85 W Walnut. Because we had concluded the Mayor’s report, Mayor Sanford will recap with Mr. Pruner individually.
The budget workshop was set for October 19th at 9AM.
Council opted to not increase the bonding for the Secretary to $300,000, they want to keep the bonding at $250,000.
Mrs. Dvorak asked council to consider replacing the copy machine, and to purchase a scanner. You can use a copier to scan documents, but that wears down the document feeder. Mrs. Dvorak provided council with several estimates for copies, and one estimate for a scanner. Document retention on a cloud based system was also discussed. Councilman Noll feels we currently have the money in secretary supplies to purchase a scanner, and to look at the budget in regards to purchasing a copier. Discussion continued.
Councilman Strausbaugh made a motion to purchase a scanner. Councilman Bankoske seconded the motion. All in favor. Motion carried.
Department of Labor and Industry notified us that Code Administrators passed the UCC audit.
There was no unfinished business.
There was no new business.
Payment of Bills
A motion to pay the bills was made by Councilman Strausbaugh, and seconded by Councilman Bankoske.
A motion was made by Councilman Bankoske to adjourn at 8:50. Seconded by Councilman Snyder. All in favor.