Borough of Yoe

150 North Maple Street, Yoe, PA 17313 • (717) 244-5904

The regular monthly meeting of Yoe Borough Council was held on September 3, 2013 at the Yoe Borough Municipal Building, 150 N. Maple Street, Yoe, PA. The meeting was called to order at 7:04 PM by Council President Sam Snyder followed by the Pledge of Allegiance.

Council members in attendance:
Sam Snyder
Seth Noll
Tom Allar
Regan Strausbaugh
George Howett (arriving at 7:10PM)
Wendy Coble Tyson (arriving at 7:12PM)
Barry Myers (arriving at 7:49PM)

Others in attendance:
Sandy Sterner, Secretary-Treasurer
Dana Shearer, Maintenance Supervisor
Steve Malesker, Engineer
Rodney Smith, EMA
Seth Springer, Sitting in for Solicitor Rausch(arriving at 7:17PM)
John Sanford, Mayor (arriving at 8:39PM)
Ted Hake, Yoe Fire Co. Ambulance Services, Inc.
Council President Snyder said we do have a quorum present and will make note when they arrive.

X

Minutes
Councilman Snyder asked if there are any additions or corrections? A motion was made by Councilman Allar to accept the minutes of August 6, 2013. The motion was seconded by Councilman Noll. All in favor. Councilman Snyder said minutes approved.

Councilman Snyder said we will adjourn the regular council meeting at 7:05PM.

PUBLIC HEARING FOR THE ANNUAL MS 4 REPORT
Mr. Malesker asked if there is anyone here in the audience for that is here for MS 4 that has any questions about MS 4. I will briefly go over the six minimum control measures. For the record: there is no one here in the audience with questions regarding the MS 4 program. As you the MS4 program regulates pollution and storm water run off discharging into the waters of the Commonwealth and under this program this mandates that the borough actually educate its citizens, employees, and inspect storm sewer discharges for pollution, control polluted run off from construction sites, control post construction run off, insure proper operation and maintenance of storm water BMP’s(which is best management practices) and regulate the municipal operations by making sure to not pollute the waters. For the last reporting period, the MS4 was submitted in June, and as outlined in that report there six minimum control measures, that the borough would need to take to comply with existing and new MS requirements. I am just briefly go over them, the six MCM’s. MCM 1 is public education and outreach. Under that, one thing you have is the When it Rains, It Drains pamphlet. That is available here. One thing you need under this, you need to have two methods of distribution. So your one method is the pamphlet here and Regan and Barry were at the carnival booth at the Dallastown Carnival so we had a MS 4 booth and that counts as another method of distributing MS 4 information. So that counts, so you are meeting the requirements for that MCM. MCM 2 is public participation and outreach. Part of that is the new requirement is to have a yearly hearing like this. Unfortunately no one else from the public showed up. I did see that was advertised at the fire company. And did you get a picture of that? Councilman Snyder said I got a picture of here on the door of the sign. And of course we have the ad that was put in the paper. MCM 2 is just about outreach so you are meeting that requirement by advertising for this meeting and holding this meeting. This will be something you will hold every year and next year when you advertise for their meeting dates, you can include it in there so you don’t have pay for another advertisement. MCM3 is illicit discharge protection and elimination, currently C. S. Davidson is inspecting all your outfalls, checking them for illicit discharges. We’ll just continue to do that. I’m sure Dana, during his rounds, if he sees something. He is cleaning inlets and things like that. If he would see an illicit discharge then he would notify us. MCM 4 is construction site run off. And basically that goes with public complaints. I know you been keeping a log of anything, complaint wise and from the Conservation District been sent in. Continue to maintain the log of all those things and if you do get any public complaints. MCM 5 is post construction storm water management, all the BPM’s within the borough should be continued to be inspected and owners notified if they aren’t maintaining their BPM’s. We did find the one last year where there was an inlet that was blocked, a private inlet on a homeowners property. All of those need to continue to be looked at, and currently you use us to look at those too. We will continue to do that. MCM 6 is pollution prevention and municipal housekeeping. This is an ongoing training thing for council members and for Dana, I think Dana has gone to some training. And I think Barry and Seth have gone to some municipal training too, that will an ongoing thing with the training. Basically I wasn’t going to go over all the details of the MS 4 report. But that basically, those are the six minimum control methods that the borough needs to comply with each year. As you know each cycle there seems to be more and more that he expects the borough to do. So its not going to get any easier, but I know the borough is doing a pretty good job with complying with everything. Just continue, I encourage you to continue to do that. Will continue to have, a couple times a year, Derek Rinaulda from our office will meet with you and go over the goals for year and see how you are doing on that kind of stuff. Expect to hear from him soon on the MS 4 issues. I will open it up to any questions from council or the audience, if someone has anything. Councilman Noll said we can put this in our file, I’ve been working on this with the administrative group. We are going to be going the York County Watershed Mitigation Plan. Do you know about that? Have you been invited to that. If someone from Davidson wants to come. This goes along with what the county has been required to do. What they are trying to do, is to get the county involved, so we don’t have to do individual plans. We will be talking about EDL. Put this into the MS 4 file. Mr. Malesker said last month you opted in with the county wide Chesapeake Bay Plan. The secretary said I checked with Felicia and we haven’t gotten anything official with that nothing has come back saying, here we go. I sent her an email. She has our interest. I doubled checked if we needed to sign something. I checked and we have said we are interested and that is where it stands right now. Councilman Noll said the meeting is on Thursday the 26th. Councilman Strausbaugh said I went to the grant program, does that count toward the MS 4. Mr. Malesker said being at that, I am not sure what the content was. I think that was only grant opportunities. People talked about the availability of grant opportunties. And legislation that passed on storm water authorities, new opportunity if Red Lion, Yoe and Dallastown went together, there are more grant opportunities. Councilman Noll said I don’t think it would hurt to put it in the packet. If you are going to this about money to do these types of programs. That we care about how to make this type of thing to happen. Give it Sandy to put in file. The secretary said you can email it to put in the book. Councilman Snyder said for the record, the borough has started an MS 4 Booklet so if something happens to myself, someone would need to take over, its delineated into MCM’s. As we met one we put it in that section ,up to date. This is what we give to C. S. Davidson, to compile for the report. The previous report is in there as well as the Chesapeake Bay folder is in there. If we do get audited or something, its our up and going record. If there are no further questions on MS 4, I’d like to thank everyone for the participation.

Councilman Snyder reopened the regular meeting at 7:15PM.

Visitors
Ted Hake from Yoe Fire Company Ambulance Service Inc. said we are a non profit, an EMS agency for four municipalities which includes the Borough of Yoe. We co-own the building with Yoe Fire Company but we are independently owned. The services contract with the borough expires at the end of this year. We want to express our interest in continuing to provide basic and advanced life support EMS for the borough. I did bring a supplement to the annual report, the most recent data. Last year we had 72 911 dispatches to the borough. 52% were dispatched as advanced life support. Parademic level care, we’ve supplied ALS since 2006. The most recent Wellspan announcement has little to no direct impact on us. There is potential for some indirect consequences but they remain to be seen. We handled 66 calls from Station 36 and 6 from the Spry station. I did attach a breakdown of the calls by type. Like most municipalities that we serve, we don’t see a lot of traffic accidents here, no violent trauma here. We do pride us, the borough is our fastest response time. We only classified for calls, that are dispatched class 1 and 2. Those are the ones classified as an emergency. Class 3 calls are urgent but not emergent. So they are not included in this report. For the emergency calls the average response are from the building to the scene is 4.6 minutes. Fastest is zero, with someone arriving at our door and the longest is 12 minutes from Spry, from back at the hospital. The median is 6.0. I did bring a sample contract for you. We are proposing to hold at your current rate over the next three years. Look at, per capita is different for each of our municipalities. The more calls the less they pay. The more patients we transport, the less tax dollars we need. I will leave a copy of the contract, its the same as the last one. If you need to change the wording. I can email it if its easier. Any questions? Councilman Allar said the 72 dispatches are from Yoe Borough, do you have a total for the whole organization? Mr. Hake said the total for the whole organization is 4,000 for 2012. 2200 from the Yoe Station, 1800 from the Spry station. In Spry, one paramedic ambulance 24 hours a day. Here in the borough, we have one 24 hours a day and a second Monday thru Friday 6AM till 6PM. You get an ambulance and a half here in the borough. Operating that second ambulance is a break even , its more a community service which handles about 400 calls a year. We focus on money, without money there is no mission and no response. About 6% of our budget if from tax dollars, 14% is subscriptions and 80% is from billing. Councilman Snyder said one thing I’d like to point out, you do an excellent job, you are definitely on the fore front of EMS technology, especially now with Wellspan eliminating their advanced life support. However I don’t think you don’t give yourself enough credit in this one respect where you had 72 calls in Yoe Borough, 52% were ALS responses, if you go down to class 1 and class 2 calls, which were 50 that would take the ALS calls up to about what I calculated as 78% of our calls, were ALS calls. If you look at that, that is tremendous service that you are providing for the residents. You take out those non emergency calls. Mr. Hake said class one calls, lights and siren and Paramedic. The class 2 calls are suppose to be handled by an EMT, they are an emergency, sometimes they can. 52% of the calls are dispatched from the 911 center , a paramedic is needed. Some of the class two calls are operated with a paramedic. With the Wellspan announcement, we are not automatically going to provided ALS to other communities. So right we are second back up provider for Red Lion Borough. Memorial is in there. We are not going to provide paramedic services for free. We are okay for being the back up provider for Chanceford, we’re okay with that, a couple times a month. We are not okay with being the primary paramedic provider, in a community where they expect us to get into someone elses ambulance and provide paramedic services at a huge discounts. When we get into someone elses ambulance reimbursements drops. We are going to do everything in our power not to get into that. Red Lion is investigating to get Memorial in there. A lot of work ahead of them in the next couple of months. Red Lion Ambulance have their own paramedics. We don’t want to be upgrading Red Lion with paramedic service, and the borough is now uncovered. Any more questions? I am available by email or phone, if you need me to come back let me know. Councilman Snyder said thanks for your time.

Solicitor’s Report
Attorney Springer said I’ll start off with the weight restriction issue for signs. I have been in communication with Dana, regarding the safety provisions that allows you to put weight restrictions on roads in contrast with the damage provision with weight restrictions on roads. The one difference that I saw, you can put a weight restriction on roads for safety. It is written into that ordinance that allows you to put it on for damage or for safety reasons. But the one difference is the penalty provision, subsection G of that ordinance. If you are okay with this, that’s fine. The penalty provision in subsection G states, if you are going to enact a weight restriction based on safety then you are limited on the penalty. It is pretty flush language. It talks about you can have a penalty of $500.00 maximum for somebody that violates the weight restriction that has been enacted under the safety provision, which is B. A is the one is the subsection is the weight restriction based on damage to the road. The penalty under A is where you get the $500.00 for every 1500 pounds over 3000. The impression I got from our discussion that is what you wanted to do, if someone is penalized that is where a big penalty comes in, of the 12,000 to 15,000, depending on how much weight they had on their truck when they were violating the weight restriction. Its capped for the weight restriction. It is A, of 75 PACSA section 4902, that is the restriction of use on highways and bridges, allowing you to control the operation of vehicles and impose restrictions the size and weight of vehicles on a highway. Subsection A allows you to do it but you have to conduct an engineering and traffic study. Section B allows you to do it, whenever its determined by a municipality and council that there is hazardous traffic conditions and other safety factors that require such a prohibition to the restriction. You go back to subsection G, where it says penalty. The first part says any person operating a vehicle or a combination upon a highway in violation under subsection A, is guilty of a summary offense, and upon conviction will be sentenced to a fine of $75.00 except when the person convicted when the gross weight in excess of the posted weight shall be sentenced to pay a fine plus a $150.00 for each 500 pounds part thereof in excess of 3000 pounds. So depending on the weight of the truck , it can really add up. But that requires you to do the engineering study and the basis or the rationale for that is damaging the road. Then you get into the posting of bonds and so on and so forth. Sub 2 of section G the penalty section says any person operating a vehicle combination in violation of restriction under subsection B which was the one for the safety provision, is guilty of a summary offense and upon conviction will be sentenced to pay a fine of not more than $500.00. So that’s where the distinction lies. There is case law to back that up. Dana said there was a question on how to define local delivery. Local delivery go to the alternative route exception. If a truck is pulled over on a weight restricted road and their weight is in excess of the weight restriction they are guilty of this offense unless they were making a local delivery. And the local delivery is determined as to whether there was an alternative route, so based on where they were going, there was an alternative route, they can’t use the local delivery exception. I can call up the codifier, the typical errors, this is the way you do it, you would have the weight restrictions there, the $500.00, your purpose is served. If someone violates it, they aren’t going to be penalized that much under the law.

Attorney Springer drafted the proposed ordinance amending the property maintenance requirements under the code enforcement chapter and that’s for building and structures. All you are adding is Chapter 1, scope and administration. Which allows you the ability to get into a property for the purpose of inspecting the insides of the property. And there is a provision, if its considered structurally hazardous, you can take action on it. That is under an emergency provision under the IPMC. You have to talk to the homeowner and ask to be granted access into the home. If the property is unoccupied, you have to find the owner under reasonable effort and ask for access to the home. If they deny it, it provides that you go to the court and get an injunction. It allows to condemn. So post the condemnation, where they are not allow to enter the property for any other purpose other than to mitigate the condition of the property there as. It gets you into the property whether its occupied or whether its not. It gives you a mechanism to get into the home once in the home, you can take a look into the condition of the home which would allow you to formulate a plan. When you are formulating the plan it moves into conservatorship. This was the missing link on how you are getting into a property and how you determine what you are going to do with it. Discussion continued. Councilwoman Coble-Tyson stated I understand that the borough needs to be able to move to help clean up but this is to be, to try and help to clean it up. Yes we know that on these properties that we specifically have right now, I do understand, its nice to have that report. But where does it go, I can see where it can go and I don’t think that’s right. I like having the option but I don’t think that. Councilman Noll said then its up to the council to make that happen, Sam can’t say I’m going after this house or that house, it has to go through council. Councilwoman Coble-Tyson said which all of you would do. Attorney Springer said typically attention is drawn to a property by the neighbors. Councilwoman Coble-Tyson said I understand we are talking about the extreme conditions but I can see it down the road. It won’t be the exact extreme conditions, it will be the nit picking small things. I just don’t like that concept of it, pushing it to that extreme. And it will go to that extreme, some where down the road it will go to that extreme. It maybe when the members of this council are no longer here, but having that access there, it will go to that extreme. Just as everything else in this world has gone to that extreme. That’s my concern, we open it up and throw it out there. I understand a certain way,its just a double edge sword ,there is pros and cons. Councilman Snyder said I was just there with you, it’s the bad properties we don’t have access to get into. I changed my vote, the only reason I said, in reality, I’m looking at the foreseeable future, this borough isn’t going to have the funds to go after everyone, the ones that are really bad are going to zap us out. You do have to come to council, to have access. Discussion continued. Councilman Noll said we are adopting a procedure that is uniform so it doesn’t look like we are targeting anybody. Everyone is treated fairly. Attorney Springer said I only wrote in Chapter 1. Gives the ability to enforce through the entry of the property and take action for condemnation. I did not include 4, 5,6, 7. Councilman Noll said we talked about that last time, and I thought that was the direction we were going with the property, to cite them for health and safety. Attorney Springer said I was not clear and did not put that in. Discussion continued. Councilman Noll said the only other part of that is, if we don’t put those in there to gain access to the house. We can’t cite them for negligence. Attorney Springer said you would be limited to health and safety issues. You would have the guidelines for both rental and owner occupied. Discussion continued. Councilman Snyder said if this is being enforced by Mrs. Myers, if we have to get Code Administrators in, can something be put in here that we can lien the property, they have to pay for all costs involved? Councilman Noll said Chapter 1 allows you to do that, say we have to bring in a structural engineer, we can bring a professional in. Councilman Snyder said the borough paid fees previously. Like a $300.00 to post. Councilman Noll said this would allow you to go after these things. Attorney Springer said to take care of blighted properties, hoarding properties, like some of the properties we have here, what do you do with it. Now you have a mechanism. Discussion continued. Councilman Snyder said we are targeting blighted properties here and we can’t get in. I see the logic, same requirements as we do for a rental property. Mr. Shearer said everything in the book, is applicable for rental properties. Councilman Noll made a motion that we amend the proposed ordinance to include all chapters and sections of the International Property Maintenance Code. Mr. Shearer said there are some things you have to set standards. Property Maintenance code says to use a ten inch pipe, our code tells us six inch. Made those changes. Councilman Noll said I would amend the motion as such. The motion was seconded by Councilman Howett. In favor: Councilman Snyder, Councilman Allar, Councilman Strausbaugh and Councilman Myers. Opposed: Councilwoman Coble-Tyson. Councilman Snyder said on a vote 5 to 1, motion carried for the solicitor to redraft and go ahead and advertise for adoption.

Councilman Snyder said backing up and discussing what you found out about the weight restriction. Based on what the solicitor found out, amend our current ordinance, it has the escalating fines pursuant to 9490.2A, we would have to amend the ordinance to change the fines to a maximum of $500.00. Or do the actual traffic studies that are compliant to 9490.2A. Mr. Shearer said if memory serves me correct, when we codified last time, we had the max fine as $500.00. That is why we had an issue with Regional before, for not having to weigh a truck. Somewhere along the line that wasn’t suppose to be like that. Councilman Snyder asked does it have to be a maximum of five, is it a sliding scale or can we say a fine of $500.00. Attorney Springer said you can say a fine of $500.00. Councilman Snyder said a sliding scale fine has been difficult. If the max is only $500.00 and we are talking trucks here, as long as we have the availability to do it. If we have to get a traffic study and take core samples. Discussion continued. A motion was made by Councilman Noll to amend our ordinance to reflect sub part B and sub part A with a fine of $500.00 and further amend to clean up the language of the two streets, accept the amendments and prepare the ordinance for adoption for next month. The motion was seconded by Councilman Myers. All in favor. Mr. Shearer is going to do research into Ordinance 2007-01 and 2007-02 and get information to Attorney Springer. Councilman Snyder said all we have to redo that ordinance.

Attorney Springer said I am going to meet with Judge Linebaugh regarding conservatorship. I am taking the information that Tom provided from other counties. And see what the judge wants to see. I am doing this on my own. Shoot me emails if you have questions or comments. Touching on the issues that we are dealing with, with these blighted properties, I have to tell everybody, we have to make decisions, its very important that we make decisions, that you make decisions as a council. You can’t, for example Sam can’t go out and represent as he speaks for the council without being duly authorized to do so on any matters. He can’t go to somebody or organization and say or make respresentations to that organization on behalf of the borough council without having been duly authorized to do so. It is very important that you guys know that. Because if that organization acts on the assertions of that person making the representation, they may have a claim in a contract or breech thereof saying they acted based on reasonable reliance of the representation of that person. So you have to act as one body, you can’t act independently. So I wanted to put that out there.

Attorney Springer said I have nothing else.

Councilman Snyder said I have one other item, we received an amending contract after our last animal contract was signed. We received the amendment. She added in a fee $200.00 to be paid to ACS for retention services. And I thought well, we have a signed contract, no one ever asked for a retainer before so I wasn’t quite too sure about that. I said put in some other language, so that will keep away questions that I think would be coming at this council table. And she did. The said fees are for January 1 to December 31, 2014, that fee will be used for services for that year, 2014. If not used the fee will be rolled over into the following year. So basically it is you are paying $200.00 up front. She changed the service charge to $18.00 and $.65 a mile for each call. Down from $40.00. Once she clarified, the $200.00 will be used for future services and be returned if we don’t use her services in future years it will be returned to us. I need to bring that up to council’s attention. Since we had an amendment to it, suggested to us prior, its basically an hold harmless clause. We incorporated that as part of our agreement and she executed that back in August, it was signed by all parties in August, then there was a change. Can we rely on this hold harmless that predates the new contract? I did not sign the contract when council moved to for me to sign because she changed the language and sent a new contract. So the motion needs revoked from last month. Attorney Springer said the hold harmless clause will be in effect with the new contract. A motion was made by Councilman Myers to sign the latest revision of the 2014 Animal Control contract. The motion was seconded by Councilman Allar. All in favor. Councilman Snyder said motion carried.

Attorney Springer said when we start do bigger projects like the conservation easement and start going after blighted properties, we will start issuing individual matter numbers so you can start tracking the expenditure on a given project. Its going to come in handy when you file a lien against a property. Better accounting.

Engineer’s Report
Mr. Malesker said most of my items were covered under the MS 4 hearing.

Mr. Malesker said the EAP has been approved. There is eleven copies which I dropped off, John will distribute those. Check with John, we have sixty days to do that.

Mr. Malesker said we did submit for CDBG disaster relief for replacing the rip rap behind the fire station. That was submitted 8/23/13. CDBG should have a decision with thirty days.

Mr. Malesker said I mentioned the legislation about storm water authorities. That is something that Jeff Shue is talking to Red Lion Municipal Authority about, Dallastown and Yoe. Perhaps meeting with everyone at the same time. Councilman Snyder said new legislation came about to form an authority for storm water. One question had for Mr. Malesker, we are now in the process in talking to Red Lion and Dallastown for a joint authority, if however we can’t get that up and going and since the sewer authority only meets quarterly, I would like to present to entertain that the Yoe Borough Sewer Authority, that storm sewer and sanitary sewer be under the same authority. I am asking Mr. Smith to take back to the next sewer authority meeting, and see if there is any interest with the sewer authority members taking on that extra responsibility and just get back to us and see what they say. We’re just talking. Mr. Malesker said you could do it under your authority, but the benefit is having a regional. Councilman Snyder said if they don’t want to, I want to hear back from our sewer authority, especially with our all ready planned project of one million for storm water. Mr. Smith said there aren’t many years until the sewer authority comes back to you. Councilman Snyder said there would be a whole new bond and more life. Councilman Noll said we are working on starting a county wide storm water authority.

Councilman Allar said the as builts for the wetland mitigation, Mill Creek project. Councilman Snyder said we presented a copy to C. S. Davidson on file. Also said we did get the final information from Jake on Friday. All the final paperwork will be filed. The letter was sent to the Army Corps for relief of cease and desist. The secretary said we haven’t heard back from Army Corps.

Maintenance Report
Mr. Shearer said the letter went out from Mrs. Myers to Mrs. Crull. There was a question on the Yoe Drive work, we did get notification that York Township did work via reclamation on Yoe Drive up to the rear of the ballfied. There was a question if the tree would interfere, that got worked out. The tree I haven’t heard anymore on it, code enforcement is handling that. Councilman Noll said the administrator managers meeting was held at Yoe Park. And it was in excellent condition and thank you to Mr. Shearer. Mr. Shearer said the two items I am aware of and are in the process of being worked on.

Councilman Snyder asked for an update for the cost of the roadwork. Mr. Shearer said no we do not. Councilman Myers asked does that mean the work isn’t going to be done. Mr. Shearer it needs to be done, and they only have until October 15th. The question is the additional alternative, with milling and paving in front of the row houses. The rest is on board. We have until June to get the other work done. Councilman Myers said the work isn’t going to be done this year then? We aren’t going to do anything from Poplar out. Mr. Shearer said that work is going to be contingent with the water authority. Understanding with the water authority on a time frame. We were suppose to have meetings with them. All we are doing on Broad Street, is overlaying to the storm water pipe down at the end and this alternate project to correct the curb reveal in front of the row houses. Anything else on Broad Street, they have requested what our intentions are, because they want to fix at some point of time, they want to fix the rest of the water main. Councilman Myers said tell them to get it fixed. Now that Poplar Street to end of town is a mess. Mr. Shearer said no other work except patching, until they fix the water main. Councilman Noll said to set a meeting up with Mrs. Stokes. Mr. Shearer said when work is done there, contact the sewer authority also.

Councilman Snyder said I haven’t seen any updates on the rental properties. Give us an update next month as far as inspections and if everyone is paid up. Add that to your maintenance report.

Zoning Officer’s Report
Councilman Noll said I will pass the report around, you can see the activity. We were talking about the tree, note on here, she had to return phone call to Mrs. Crull’s attorney. Councilman Myers said the attorney wants an extension. An extension was agreed to.

EMA Report
Mayor Sanford said I received copies of the EAP from C. S. Davidson for distribution, I’m in the process of getting those delivered next week.

Mayor Sanford said I have an Emergency Operation Plan. Which is different than the Hazardous Mitigation Plan that we adopted by resolution in April 2013, which is to be followed and is the county plan. The Emergency Operation Plan, we need to take action on it. This was reviewed by PEMA on Monday of last week. I do need to have this accepted by resolution this evening. Mayor Sanford said contact information, businesses in the borough. All involved around contacts, the community and their contact information. Original signatures on two copies, I’ll transfer the signature page. A motion to resolve 2013-06 by Councilman Allar. The motion was seconded by Councilman Noll. All in favor. Councilman Snyder said motion carried.

Mayor Sanford said I am completing the annual NIMS Annual Progress Survey required by PEMA. I have a couple questions and am awaiting a call back.

Mayor Sanford said York Township had a planning session on August 5, 2013. I went and represented the borough and school district. Some of the things they talked about were threats and hazards which face the township and surrounding municipalites. It was enlightening. About twenty people were in attendance. There was discussion and feed back. Kathy Dellinger put those together and I’ll pass that around for review. One of the top threats and hazards, dealt with school and violence.

Mayor Sanford said Rodney and I have been working on this plan together.

Mayor and Police Report
Mayor Sanford said the report is in front of you.

The police report is on the back, it was quiet for July.

Mayor Sanford said some correspondence that I have received, the first was from the York County Quick Response Team, soliciting money for their team. That request was given to the council president.

Mayor Sanford said a letter was received from York Hospital/Wellspan, touching base with base with the municipality on the recent press release that York Hospital is going to discontinue ALS service at the end of the year. They apologized for the way it was released. The borough is in very good shape. Seldom does the unit from York Hospital come into the borough.

Mayor Sanford said for Dana and Rodney, a seminar info for pipeline safety.

Councilwoman Coble-Tyson asked that the plan be emailed when it is ready.

Secretary’s Report
The secretary reported that the Pennsylvania Municipal Pension Plan needs a municipal obligation for 2014. They asked that it be presented to the council. The obligation needs to be paid by the end of 2014. Our obligation for 2014 is $740.00( an administrative cost of $20.00 and the municipal obligation of $720.00 which is required) It is being presented tonight so the obligation sheet can be sent back.

The office will be closed September 16, 2013.

Councilman Snyder said while budget workshop was mentioned. FYI for everyone’s information. Year to date: For engineering, we had budgeted $25,000.00 we are currently at $19816.00. Which is about 80% used up. Under legal for the solicitor, we budgeted $15,000.00, we are currently at $11283.00, or 75%. The rest of year we have to be mindful of what we are spending on those budget items.

Councilman Snyder said we received from York County Rail Trail Authority asking for a $500.00 rail trail donation.

Councilman Snyder said we received a notice for the Eleventh Annual Watershed Event from the Red Lion Municipal Authority on September 28 and 29th. To talk about the construction of the new water treatment plant and conversion of the existing water treatment plant. Scheduled to meet at the Windsor Church Of God, at 1125 Manor Road, Windsor, from 9AM to 2PM 9/28/13.

Unfinished Business
Councilman Snyder said an update on where we stand on our zoning ordinance update. We are at Article 3, there are extra copies up here at the table whoever hasn’t made it to the workshop but would like to participate. Article 3 designates our zones, what is allowed in those zones, it also includes restrictions on permitted uses. Councilman Noll reminded council that the next meeting is the alternate date of September 19th.

New Business
There was no new business.

Payment of Bills
Councilman Snyder said there are additional bills of : Dallastown Yoe Water Authority bills of $32.47, $1605.24, $76.44, $32.47, Hemler Animal Control : $55.00, Verizon Wireless:$51.29, Columbia Gas bills of $24.78 and $36.27. A motion was made by Councilman Allar to pay the bills with the additional bills. The motion was seconded by Councilwoman Coble Tyson. All in favor. Councilman Snyder said bills are paid.

Adjournment
A motion was made by Councilman Strausbaugh to adjourn the meeting at 9:17PM. The motion was seconded by Councilman Snyder. All in favor.

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