The regular monthly meeting of Yoe Borough Council was held on September 6, 2016 at the Yoe Borough Municipal Building, 150 N. Maple Street, Yoe, PA 17313. The meeting was called to order by Council Vice President Seth Noll at 7:03PM followed by the Pledge of Allegiance.
Council members in attendance:
Others in attendance
Dana Shearer, Maintenance
Seth Springer, Solicitor
Steve Malesker, Engineer
Kevin Pruner, Resident
Diana Dvorak, Assistant Secretary-Treasurer
Councilman Noll asked if everyone had an opportunity to look over the minutes from the prior meeting. Councilman Howett made the motion to accept the minutes, Councilman Strausbaugh seconded the motion. All in favor. Minutes approved.
Kevin Pruner residing at 87 W Walnut came to the meeting to bring to Council’s attention problems at the neighboring property 85 W Walnut. Mr. Pruner’s home has been broken into, had a hit and run on their vehicle, drug transactions, underage drinking, and is being used as a teen hangout. The owner of the property does not reside there, but his son does, and Mr. Pruner has tried to reach out to the owner, as well as the tenant. Nothing changes for any length of time. The Police are also out at the property frequently, which again, doesn’t have a lasting impact on the issues occurring at 85 W Walnut. Mr. Pruner does have security cameras on his property, which were installed after their home had been broken into. Mr. Pruner did bring thumb drives with data from the last few weeks, which he offered to leave for Council’s review.
Mr. Shearer had previously been made aware of this issues, and had reviewed data that Mr. Pruner had previously dropped off at the Borough office. Mr. Shearer did bring this to the Mayor’s attention, as he feels Mr. Pruner has valid complaints that need to be addressed. Mayor Sanford was going to speak with the Police Chief regarding these issues.
Councilman Noll asked if a rental inspection had been done. This has not been done yet, as the property owner has 60 days to register the property as a rental. As this property had just recently come to our attention as being a rental, a formal letter has not yet been sent. Councilman Noll asked that we get a letter sent out this week so we can get the property inspected. Councilman Noll is also going to follow up with the Mayor, as well as with Patty Myers.
Engineer’s Report/MS4 Report
Mr. Malesker presented the MS4 audit report to Council. Our report was submitted on July 28, 2016. This portion of the meeting is to make recommendations for changes. Mr. Malesker briefly went through the Minimum Control Measures 1-6:
MCM1 – Public Education and Outreach: This meeting was advertised in the paper, as well as the fire hall, word of mouth, as well as on the Borough website. It is recommended that a contact list be developed for the target audience groups. DEP has been requesting these during the audits. Also the DEP mentioned they are going to be auditing everyone. It is recommended that there be a separate section on our website specifically for stormwater information.
MCM2 – Public Involvement and Participation: This meeting does go towards meeting MCM2, but the Borough does need to be more active in soliciting public input.
MCM3 – Illicit Discharge Detection and Elimination: DEP recently changed the guidance on outfalls and mapping. During this next year the map will need to be revised. Outfall screenings need to occur prior to April 30, 2017
MCM4 – Construction Site Stormwater Runoff: We are using the Conservation Districts memorandum of understanding. We just need to continue to ensure that building permits are not issued prior to an E&S plan if required.
MCM5 – Post Construction Stormwater Management: The Borough currently has an inventory map of post construction BMPs, that is being maintained by C.S. Davidson, which is updated as development occurs.
MCM6 – Pollution Prevention and Good Housekeeping: We currently have an inventory of all our facilities, the requirements of the 2014-15 permit year was to develop operation and maintenance plans for those facilities; that is still outstanding. Also we need to provide a detailed employee training program that sets goals for staff regarding training, the amount of training and topics. Mr. Malesker did provide a sample template for training.
Mr. Malesker recommended that we start preparing for the audit, as we know they will be coming. Most likely we will be given a two week warning. Included on the Engineer’s report was a list of things that will be required for an audit.
Councilman Noll went to the Notice of Intent seminar held by the state. He also signed up for the upcoming seminar, developing a pollution reduction plan. You will no longer just be able to advertise trainings; We are required to have attendance and involvement. Mapping requirements will be changing, but we are fairly far along as we have been working with C.S. Davidson regarding this for the past few years. We can partner with other municipalities to meet this requirement.
County Planning did send out a resolution regarding a pollution reduction plan that needs to be approved by October 4 if we are going to opt in. We can get an extension if needed to discuss the resolution. Councilman Noll asked that Solicitor Springer look over the resolution, and we will vote on it next month. Mr. Malesker is recommending that we opt in. Discussion continued.
Mr. Shearer asked who was responsible for enforcement of grass blown onto the street, is this a police, or a codes enforcement issue. This is the area in front of 39 W George ST. The first issue is that the grass is allowed to grow very high. Once it is mowed the grass is swept off of the sidewalk, and onto the street. Mr. Malesker feels that our Stormwater Ordinance considers grass illicit discharge. This would be a Borough issue to follow up on, which we would need to cite this section of the ordinance. Mr. Shearer will complete a complaint log, and put it in the MS4 book, along with pictures. Discussion continued.
We now have signed contracts from South Penn and Commonwealth Code Consultants. We should try to obtain the originals, but the signed copies that we have are ok.
Resolution 2016-08 authorizing the council to establish fees. Application fees are now being requested. This is to mitigate the cost to the Borough should anyone starting the permitting process decide not to proceed. These monies would go towards any expense incurred by the Borough for work done by South Penn or Commonwealth. A $100 deposit would be required for building permits, and a $75 deposit required for any Zoning permit. Any unused funds would be returned to the applicant. The Borough collects the fees, but the checks are made out to the entity. Councilman Bankoske made the motion, which was seconded by Councilman Strausbaugh. Councilman Harper abstained. Councilman Noll and Councilman Howett in favor.
The Use and Occupancy permit for 53 Church ST was amended by Code Administrators.
Solicitor Springer will let the Department of Labor and Industry know that we have changed our building code official.
Solicitor Springer and Councilman Snyder also met with Rich Fromeyer from American Legal Publishing regarding codification. Solicitor Springer recommends we go with American Legal to take over codification. American Legal has worked with several other townships. Also they have been in touch with Keystate, and can obtain our documents from Keystate, but there is a $100 fee for this purchase. American Legal will bill us for this. Discussion continued.
A motion to use American Legal Publishing as our codifier and to obtain our information from Keystate, our previous codifier was made by Councilman Harper, and seconded by Councilman Bankoske. All in favor.
We keep getting notices from the tax claim bureau regarding two properties on Water ST. It was the consensus of council to let these properties be claimed for $500 each. These two properties are in the flood plain, and also have a swale that runs through one of the properties. Because of this, any work that would be done on these properties would be costly, and is being repetitively being claimed in tax sale by people who aren’t familiar with the property. If this property comes up for tax sale again the Borough will consider purchasing the parcels. Discussion continued.
The wetland mitigation deadline is coming up and it will be hard to report on vegetation if it is not being inspected in a timely manner. Councilman Noll will follow up with Councilman Myers regarding this issue. A motion was made by Councilman Bankoske and seconded by Councilman Howett , for Councilman Noll and Councilman Snyder to work with C.S. Davidson to contact someone else to handle the wetland projects and meet reporting deadlines. All in favor.
Councilman Harper brought up an issue he was having with his trash not being picked up. He is being told that it is too heavy. Discussion regarding weight restrictions continued.
Kinsley has been working on Broad ST. Core samples have been started. The core revealed that there is about 5″ of wearing surface, but doesn’t look like there is any binder course. There is minimum amount of material there to work with. The good news is there is a good ballast underneath. Mr. Malesker said that more samples can be taken when the road is being torn up. Mr. Shearer said he can go and take pictures when he sees Kinsley out there. Councilman Noll does want pictures to be taken so further discussion on how to proceed can continue.
Maintenance report provided by Mr. Shearer.
There is an area in the park by the restrooms that keeps washing out. Councilman Noll asked that Mr. Shearer to get a bid or two, and then we can discuss at the next meeting. Call Yoe Concrete, Restuccia, or Washington Dowling.
The new tractor has arrived, and the other equipment is being prepped for auction.
Zoning Officer’s Report
No report provided.
No report provided.
Mayor’s report was provided. Mr. Shearer was working with Mayor Sanford on 85 W Walnut, and 39 W George.
Pennsylvania Municipal Retirement System obligation for 2017will be 1,480.00.
Trick or Treating will be held on Monday October 31, 2016. Mrs. Dvorak will be letting the police know.
Banking has now been switched to York Traditions bank, except for the two accounts that must remain open due to credit cards.
Liquid fuels audit for 2014-15, went well, no deficiencies.
Ongoing park rental issues were discussed. We are continuing to receive numerous complaints, they are not receiving contracts, checks are not being cashed, there is no one there to open the park when people arrive etc. Mr. Shearer received a call at 6AM on Labor Day Monday, as there was no one there to open the park. The person had submitted a contract, as well as the check, but could not reach the park rental coordinator. This person rents the park annually, but were not on the schedule at all.
Discussion of appointing a new coordinator, or having the Borough office handle the rentals was discussed. Councilman Noll suggested that we keep the coordinator for the remainder of the season, but move forward with finding a replacement for next year.
Mrs. Dvorak has received an estimate for a new all in one machine. The current equipment is not equipped to handle the amount of work that we are looking to do in the future. An estimate from Doceo for an OKI MPS2731mc machine in the amount of $1195.00. Councilman Noll asked for a few more quotes. We need to look at the budget to see what the Borough can afford.
Yoe hosted the Municipal Administrator’s meeting at the park. There were 16 people in attendance.
Councilman Harper and Mr. Shearer want to contact Penn Waste regarding a one-man truck that can pick up both trash and recycling. Councilman Harper wants to see if there is any way of eliminating one truck in the Borough to cut cost to the Borough. Councilman Noll thinks this truck may be a pilot, and it may not be an option, but to contact Penn Waste.
Payment of Bills
A motion to pay the bills was made by Councilman Harper, and seconded by Councilman Bankoske. All in favor.
A motion was made by Councilman Bankoske to adjourn at 8:35. Seconded by Councilman Harper. All in favor.