borough of yoe

150 North Maple Street, Yoe, PA 17313  •  (717) 244-5904

Minutes for September 1, 2015

The regular monthly meeting of Yoe Borough Council meeting was held on September 1, 2015 at the Yoe Borough Municipal Building, 150 N. Maple Street,Yoe, PA. 17313. The meeting was called to order at 7:02PM followed by the Pledge of Allegiance.

Council members in attendance:
Sam Snyder
Seth Noll
George Howett
Bill Bankoske
Ryan Harper
Regan Strausbaugh

Others in attendance:
Dana Shearer, Maintenance Supervisor
John Sanford, Mayor
Peter Haldemann, sitting in for Charles Rausch, Solicitor
Steve Malesker, Engineer

Councilman Snyder asked if everyone had an opportunity to look over the minutes from the last meeting, any additions or corrections? A motion was made by Councilman Noll to accept the meeting minutes of August 4, 2015 as presented. The motion was seconded by Councilman Harper. All in favor. Councilman Snyder said minutes accepted.

Garbage Bid advertised for 7PM
Councilman Snyder said we only got one bid. Penn Waste. Councilman Noll said I think we avoided the toters. When York Township got toters and they bid it, they got into a law suit. The people said the company got the toters in there and it becomes an issue of having the municipality collecting the toters. Councilman Snyder said and the topography of the land.

We got a bid for $6078.05 plus the extra $480.00 brings $6558.05 per month. We currently paying $5999. Would be an increase of approximately $540.00 a month.

There bid sheet comes with recycling: $218,809.80 for three years. Without recycling $184,753.80.

Its doable. When budget time comes we will have to eat the cost or pass it through. At this point I think we can east the $500.00 a month. Its bittersweet, the $184, 000.00, if you put that into the regular trash, that is $3200.00 it would cost us on top of the $184,000.00. We could theoretically save $25,000.00. We are not required to have recycling. We could get away with just not recycling. I know recycling is near and dear to people’s hearts. It should be saving us money. I think we can afford to do it with recycling. Mr. Shearer asked if you saw that note from Ed. Councilman Snyder said Penn Waste would be willing to provide larger 32 gal. recycle bins and deliver at no charge and provide educational information. Councilman Noll asked are these non script. Do they have the name of the waste hauler on them? I wouldn’t be opposed to them as long as they don’t have the waste haulers name on it. Part of their mandates, is to do recycling information. They are being forced to do these things. Councilman Snyder said our ordinance allows us to maintain ownership over the recyclables, they wanted to charge us for taking the recyclables. Mr. Shearer said one of the question to Ed, we have 75 bins and 16 of the small buckets. I asked about replacements, they would supply 10 to 20 and continue to supply us with replacements. Since Village Realty makes up a quarter of the dwelling units. They have toters in addition to the dumpsters. They have the small toters to put their recyclables in. Some residents are into it some are not. As a company Village Realty doesn’t encourage the storage of the garbage outside. I talked to Bridget today, she said she really doesn’t want a bunch of blue barrels outside of their apartments. I think you would want to talk to the other apartment landlords, bigger units. We probably won’t be capturing extra recycling. Discussion continued.

A motion was made by Councilman Noll to accept all bids as qualified bids for our garbage contract. The motion was seconded by Councilman Howett. All in favor. Councilman Snyder said motion carried.

A motion was made by Councilman Howett to accept Penn Waste’s three year bid with recycling. The motion was seconded by Councilman Harper. All in favor. Councilman Snyder said motion carried.

A motion was made by Councilman Howett for Sandy to contact Penn Waste to go along with their proposal as long as their bins with no advertisement in regards to Penn Waste. The motion was seconded by Councilman Harper. All in favor. Councilman Snyder said motion carried.

Yoe Borough’s MS 4 Annual Meeting
Mr. Malesker said the record request that the meeting was advertised. Mr. Shearer it was advertised at the fire house and a picture was gotten for the record. Mr. Malesker said it was advertised in more than one method. There is no one here.

Mr. Malesker attached our summary letter to the engineer’s report. Unless you want to go through all the MCM’s I wasn’t going to. I know Seth was working on, is the O & M plan. That is on for the next reporting period. You will need that if you are audited. Seth has mentioned that, audits are being done. I attached the list that things they will be looking for. All past annual reports, a copy of the original and renewal intents, a copy of the original renewal permit, a written public education plan. Inventory of facilties operated by permittee. Councilman Noll said they are getting a lot more difficult, signages and postings. One of the groups, their audit, how many years do you have to keep. Day one whatever. All that stuff will be right there when you start using C. S. Davidson. When the tax collection takes place, we hand out related papers. Mr. Malesker said you could get some scouts to pass out some papers on the outlets. Councilman Noll said there is a lot of new things coming out. Things that they are encouraging is a storm water group for the county. The group is forcing to put together, in groups. Every time we go for a permit cycle, if there is a stormwater group there is one $500.00. They will allow us to annual reports as an annual consortium. They require in the new permit, you map the outfall, if you are part of the drainage basin you have to map the entire drainage basin. Get municipal agreements in place. Mapping requirements will become huge. We could wind up to Red Lion and all the way down Mill Creek. We have to start to think in 2018, we reduce sendiment by 10% and phosphorus by 5%. There is no way Yoe Borough meets the requirements. Would have meet the model. Areas of land and do studies on them. You have to meet a magic number on readings from the creek. Mr. Malesker said everything is there, if you have any questions let me know. That is all I have for the stormwater. Councilman Snyder said any questions? Mr. Malesker brought in a couple CD’s of the 2014-2015 report.

There were no visitors.

Solicitor’s Report
Attorney Haldemann said we covered the garbage bid.

Councilman Snyder said we have to give notice, since we are participants in the municipal pension plan, law requires that the chief administrative officer of each municipality to inform the governing body of the municipality of the expected financial obligation for the coming year.

What is going to be submitted is the $740.00 from last year. Presented on September 1, 2015. We still have to pass our resolution after we pass our budget.

Councilman Snyder said we did receive notice from FEMA that what was good, is no longer good for our storm water model ordinance. We received defiency notices as to storm water models and a check list. The new ordinance has to be in place by December 31, 2015. Our contact at FEMA would provide us with a model ordinance. We could tweak it. She did caution us we can’t make it less restrictive. This is to inform the council, what use to be good. Councilman Noll said here is the deal, if we do not adopt for the ordinance we won’t qualify for flood insurance. One third of the municipality wouldn’t qualify for insurance. The boiler plate that is here I looked through it briefly, make changes if you like. We have no choice bottom line. We adopt this pretty much as is, put it in affect. To allow them for flood insurance. This defiency letters were to be sent out the first year, municipalities don’t have their defiency letters yet. They are not moving dates. The other things out there, to reduce the cost. What you have to do, it would take three or four years, to qualify for money for the program. Councilman Snyder said we did receive that box with all the maps and paperwork. At this point, get comments from council, agree with the recommendations, I can pass the recommendations to Peter. Mr. Malesker said I can forward some general comments in a engineering point of view. Somethings would work for a Township but not a borough. Councilman Noll said we have to make sure we do it in order. Councilman Snyder said we are bringing it up to council tonight. Councilman Noll has to be advertised for hopefully November. Councilman Snyder said the last time we adopted the model ordinance. A lot of it is reviewing permits and subdivision, permits for proposed construction. What they are saying we are deficient in, is encapsulating it. Mr. Malesker can forward an email. A motion was made by Councilman Noll to move forward with the proposed model ordinance on flood plain from FEMA, with C. S. Davidson adding items that they feel are problem or jeopardize the borough, we will inform the council and get a consensus. Councilman Snyder said I will forward the digital copy to the solicitor. The motion was seconded by Councilman Strausbaugh. All in favor. Councilman Snyder said motion approved.

Mr. Malesker asked if everything is taken care of with Mr. Mummert. Councilman Snyder said yes.

Engineer’s Report
Mr. Malesker said Derek was working on the permit check list. One thing that Dana and I talked about, adding a couple of things before an occupancy permit is issued, have an area for a final check. Councilman Snyder said Mr. Mummert set up settlement for Friday and he wasn’t complete for his work. I bet between Sandy, the lawyer, Dana and myself there were fifty phone calls. Everything was our fault. He pushed me to that brink. He even had the people buying the place give their story. I told them we are doing this to protect the new occupant and owner. They were there pouring concrete. They have to provide proof to make sure things were paid. They got everything on time. Dana did the inspection for the curb. Steve said we need to tighten it up.

Mr. Malesker said basin inspection reports are due in December, give us authorization. A motion was made by Councilman Strausbaugh for C. S. Davidson to proceed with the annual inspection of the dam. The motion was seconded by Councilman Noll. All in favor. Councilman Snyder said motion carried.

Mr. Malesker said I emailed Jake to find out where we are with the permits. Permits should be going in a week. Fish and Boat take a week, a lot of issues of turnover at DEP. He didn’t anything from me. I asked him if he thought construction would be done this year, I didn’t get a response.

Councilman Snyder said while you are doing the inspections on the dam. Could you remind, Jake, that the wetlands need inspected. We need pictures and now is the time. As you are talking to him to give him a simple reminder. We have four years to go. They are due by the end of the year. Mr. Malesker if its below $19400.00 we have to send out bids. A lot of that work could be done in October and November. Discussion continued.

Councilman Noll said everything has gone through DEP and they are finalizing the Chesapeake Bay Group. They are continuing to meet on projects. There are some documents to be sent this week to the borough. We only need to do one Chesapeake Bay report to DEP. One report for all municipalities involved.

Maintenance Report
Mr. Shearer said the state salt contract for bids through PENN DOT. Morton Salt, their price is $75.10 per ton which is around $12.00 more a ton. We do have that load of salt to replace back to PENN DOT. We will have to replace that. This year we have 140 tons. Resupply PENN DOT with what they need and purchase another 60 tons which is our minimum. Talking with Barry about possibly of liquids, salt brine. Councilman Noll said York Township is interested in talking to us, Scott Depoe. Mr. Shearer said he talked to Scott Depoe, Scott is going to talk to his staff to see, what we were talking about is purchasing salt brine from them. His concern that they ran into last year, they were in the same position that we were in last year. Cut off for salt. They are in plans of increasing their salt storage capacity. Councilman Noll said they hope to increase by next year. Mr. Shearer said to supply us, depending how much we would need, he doesn’t want to jeopardize their own supply. I did mention if we supplied our salt to them to make brine for us, to work that out. He was going to give that to the boss. We need to sit down and hash out what we can do and help us with. You can build a salt brine maker fairly cheap, all the things are available at tractor supply. I knew back in April, Hanover Borough takes the lead, their price was $71.00 a ton out of Delaware. Morton coming out the yards where we get ours. Until piles get bigger in port, the price will come down. Mr. Shearer said a little over a ton of salt, give a thousand gallons of brine. Put it in tank to circulate until the salt dissolves. Instead of putting solid out there, essentially put that on the road, use the brine for anti ice apply before or as pre wet material. You are excelerating the dry material . Discussion continued.

Zoning Report
Councilman Snyder said not a whole lot on here, toured borough on 8/10,letters sent to two places on 8/13. Toured the borough on 8/17. Called about grass on 8/21, called the housing authority on 8/24. Called left another message on 211 Broad Street on 9/1. Did you contact her with the list for the trees? Mr. Shearer said I did email that to her, I did email her back before the last meeting, I’d need to check my email. I had the list in July. End of July or so got that to her. I’d have to check the email. Councilman Snyder said we said we want her to go after 187 since its under bank authority. This doesn’t have that listed. Another citation? Mr. Shearer said I didn’t hear anything back. Councilman Snyder said if you sent it to her, get in contact with her to see if she has seen it. Mr. Shearer said I haven’t seen her. Mayor Sanford said I had a conversation with her within the last thirty days about the car lot and questions from a resident about what is being stored in that area. She hasn’t gotten back to me. Mr. Shearer said the township line runs where the York Township/Yoe Borough line. That new building is on this side of that sign. Fire company has a smoke investigation, that lot the stone portion is on both sides of the creek, they access through Water Street. Access through Dallmyer property. Mayor Sanford said we may have to go another direction. Councilman Snyder said I can make contact with her and put it on her radar. I haven’t heard any more from Code Administration.

EMA Report
Mayor Sanford said the third quarter meeting is scheduled for September 30 or October 3.

Mayor Sanford said I am working on the NIMS compliance report due September 30, 2015.

Mayor Sanford said I learned about the new computerized program for the emergency operation plans. The second and third modules are available. I made arrangements to learn about the third module for the 14th October.

Mayor Sanford said pipeline safety information is available.

Councilman Snyder asked are we up to date with NIMS for all the council persons. Mayor Sanford said I’m working on that, I believe so.

Councilman Snyder asked if Rodney is up to date on all his plans. Mayor Sanford said I’m working on it with him. They are starting to tighten up on that. Trying to complile that. I’ll work with Rodney.

Mayor and Police Report
Mayor Sanford said I circulated the report for August. On behalf of the borough I attended the funeral for Lew Batty former township officer. David Hamberger, former police commissioner, there was no service, I sent a card.

Mayor Sanford said I attended national night out. Officer Jeff Dunbar, retired and moved to Montana.

Mayor Sanford said still doing traffic details on Main, George and some on Broad Street.

Mayor Sanford said I received this from Rodney Smith, who received this from the family of Horace Heist who was a former mayor of the borough. I’ll give that to Sam to review to place accordingly in our file.Maybe a card of thanks.

Mayor Sanford said I received some more fire work complaints over the last thirty days.

Mayor Sanford said on the record for last month’s report, I attended the National Night out.

Secretary’s Report
She has had some health issues. She has her hours posted.

Anything I need to bring up to her?

Unfinished Business
Councilman Snyder is this Klugh Animal Control contract for review.

New Business
There is no new business.

Payment of Bills
A motion was made by Councilman Noll to pay the bills as listed. The motion was seconded by Councilman Harper. All in favor. Councilman Snyder said bills paid as listed.

A motion was made by Councilman Bankoske to adjourn the meeting at 8:18PM. The motion was seconded by Councilman Harper. All in favor. Councilman Snyder said meeting is adjourned.

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