borough of yoe

150 North Maple Street, Yoe, PA 17313  •  (717) 244-5904

Minutes for September 7, 2017

The regular monthly meeting of Yoe Borough Council was held on September 5, 2017 at the Yoe Borough Municipal Building, 150 N. Maple Street, Yoe, PA 17313. The meeting was called to order by Council President Samuel Snyder at 7:01 PM followed by the Pledge of Allegiance.

Council Members in Attendance
Samuel Snyder
Regan Strausbaugh
Ryan Harper
William Bankoske
Barry Myers
Seth Noll
George Howett

Others in Attendance
John Sanford, Mayor
Seth Springer, Solicitor
Steve Malesker, Engineer
Dana Shearer, Maintenance Supervisor
Diana Dvorak, Secretary-Treasurer

Councilman Snyder asked if everyone had an opportunity to look over the minutes from the prior meeting. Councilman Howett made the motion to approve the July minutes, this was seconded by Councilman Strausbaugh, all in favor, motion carried. Councilman Howett made the motion to approve the August minutes, seconded by Councilman Bankoske, all in favor, motion carried.

There were no visitors at the September meeting.

Solicitor’s Report
Solicitor Springer has been working on the Pollutant Reduction Plan for the York County Planning Commission. This will need to be signed and submitted to the Planning Commission. Ordinance number 2017-03 is an amended and restated intergovernmental cooperation agreement for the Chesapeake Bay Pollutant Reduction Plan. Councilman Harper made the motion to approve Ordinance 2017-03, this was seconded by Councilman Bankoske. Councilman Noll was absent for the vote, but the remaining council members all approved the motion.

Councilman Bankoske made the motion to execute the agreement dated September 5, 2017 for the implementation of the York County Chesapeake Bay Pollutant Reduction Plan. Councilman Howett made the motion, all in favor, motion carried.

The summary trail that was scheduled for August 23, was continued until November 2, regarding the illicit discharge on 197 S Main ST. Attorney Eschbach is representing the defendant. Mitigation efforts have begun, but testing had been postponed due to weather, but has now been completed. Mr. Shearer thinks they took seven samples in total. Solicitor Springer suggested that the tank be tested to see what was actually in it. Councilman Snyder, Mr. Shearer and Secretary Dvorak have all been added to the communications list. Discussion continued.

2018 is the last year of our contract with Smith Elliot & Kearns to do our annual audit. Secretary Dvorak reached out to eight companies to audit proposals starting in 2018, for both the Borough and the Tax Collector. Hamilton & Musser submitted a proposal starting the 2018 audit at $5000, the amount increasing by $100 a year up to 2021. There are two options for either an Audit, or Agreed upon procedures for either $2500 or $5000. Discussion continued.

Our current tax collector, Connie Crull, is in her final year as tax collector. At this point, no one has run for the position. The plan is to have the county collect the taxes, however a resident could still run for this positon on a write in campaign, but all certifications are still required. The President of the Tax Collectors Association reached out to Councilman Snyder and offered to collect taxes for Yoe Borough, but there are issues associated with that.

Councilman Snyder is not sure that we need to audit the Tax Collector, as there have not been any problems in the past with the books. Council agrees that we should lock in the fees on the contract, and continue discussion regarding whether or not to do an audit at another time.

Councilman Harper made a motion for Councilman Snyder to approach the County Treasurers Office regarding representing Yoe Borough for tax collection services starting in 2018. Councilman Myers seconded the motion. All in favor, motion carried.

Councilman Myers made the motion to accept the proposal as submitted by Hamilton and Musser, seconded by Councilman Noll. All in favor, motion carried.

Engineer’s Report
Councilman Noll made the motion to temporarily recess the regular meeting to open up the annual MS4 meeting, seconded by Councilman Strausbaugh. All in favor, motion carried. The MS4 portion of the meeting started at 7:38 PM. There was no in attendance for the meeting. There were no questions, as only council was in attendance.

Attached to the Engineer’s report are some updates for the 2017-2018 cycle that is being reviewed. Under the new permit, residential car washing is only permitted if a cleaning agent is not utilized. Dechlorinated swimming pool water is not permitted to be discharged. There was questions of who is to enforce this, but there is no clear answer. Discussion continued. The ordinance that was signed with the county a few years ago does not list these provisions, though these would be considered illicit discharges. Regulations were noted, and will be enforced based on good judgment and what is seen. Discussion continued. The Borough is doing its part for MS4. Ordinances are actively being enforced, and improvements are continuing to be made.

Councilman Noll made the motion to adjourn the public hearing for MS4, seconded by Councilman Harper. All in favor, motion carried. The regular meeting will be reconvened.

Councilman Noll discussed the Wetland report. There are two minor issues that are outside of Yoe, that may be a York Township issue. We are waiting to hear back from the State. Councilman Noll does not recommend that we do any work until we hear back from the State. His concern is that we would spend money only to be told that the State wants work to be done in another area. The report has also been uploaded to CS Datum. Discussion continued.

Maintenance Report
Costars contract has been uploaded on the website. The pricing will remain the same for this year, 57.50 a ton.

The line painting for the basketball court has not yet been completed. There has been one suggestion made regarding the park. The resident was hoping the Borough would consider putting fans in the pavilion to help circulate the air.

Zoning Officer’s Report
There is no report this month. 230 S Main St is still an issue, but Patti continues to work on it.

EMA Report
There is nothing to report this month.

Mayor’s Report
Monthly report was provided. Police calls were down in July, along with service hours. We started the year off with an excess of 115 hours, we are down to 5.8 hours. Nothing had come of the foot patrols.

Secretary’s Report
Secretary Dvorak thanked Councilman Harper and Mr. Shearer for the work they completed in the office while she was away. She also thanked Council for their patience during maternity leave.

Unfinished Business
Councilman Harper obtained two quotes for the AED, one for replacing the device, and the other for replacing the battery. Replacing the battery and pads would cost $563, to replace the machine with a Philips Heart Start it would cost $500 more. Discussion continued. The issue will be tabled until budget time.

New Business
Trick or Treat. Mayor Sanford will check with the Regional Police as he would like to keep the date the same as the neighboring municipalities.

Payment of the Bills
Councilman Myers made a motion to pay the bills, seconded by Councilman Bankoske. All in favor, motion carried.

Councilman Bankoske made a motion to adjourn the meeting at 8:33 PM. Councilman Snyder seconded the motion. All in favor, meeting adjourned.

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